JOB DESCRIPTION

Program Background

Pacific Australia Skills is a significant Australian investment which stands to make a major contribution to supporting social and economic growth in the region through strengthening the skills and training sector across the Pacific and Timor-Leste. Pacific Australia Skills builds on the achievements of 17 years of Australian Government support for skills and training in the Pacific.

About DT Global Asia Pacific

At DT Global Asia Pacific, we aim to positively impact people’s lives through delivery excellence. As a leading implementing partner across Asia and the Pacific, we co-create locally led solutions in partnership with governments, communities, and stakeholders. We bring together talented teams and deep regional expertise to deliver initiatives that promote inclusive economic growth, essential services, and resilient, secure communities. With over 1,500 staff, experts in 22+ countries and more than 60 years of development experience, we tackle complex community, national and transnational challenges — from governance and justice systems to climate resilience, infrastructure and social equity — with innovative thinking and a commitment to long-term impact.

For more information, please see www.dt-global.com

The Role

The Finance and Administration Officer will provide operational support to ensure the smooth and effective delivery of Pacific Australia Skills activities in Vanuatu.

The role will:

• Support the Finance Coordinator and the Assets & Procurement Coordinator with day-to-day administrative and financial functions.
• Complement Customer Services and other administrative roles by sharing administrative responsibilities and providing cross-coverage.

This position is designed to strengthen the operations team’s capacity, maintain compliance with financial and administrative procedures, and ensure continuity of services to staff, students, and stakeholders. This position reports to the Operations Manager – Vanuatu.

Roles and Responsibilities

Finance Support

· Process routine financial transactions in line with Pacific Australia Skills procedures (e.g., petty cash, invoices, reimbursements).

· Assist with maintaining accurate records for accounts payable/receivable and petty cash.

· Support preparation of reconciliations, cash flow requests, and filing of finance documentation.

Administration & Procurement Support

• Assist in maintaining updated procurement files and records, including purchase orders, supplier invoices, and service agreements.
• Support the Assets & Procurement Coordinator with asset register updates, tagging, and filing of asset documentation.

· Assist with logistics for meetings, training events, and procurement deliveries.

Selection Criteria

Essential Experience and Knowledge

• Post-secondary qualification in finance, business administration, or related field.
• Demonstrated experience in finance or administration roles in a busy organisational environment.
• Strong organizational and time-management skills, with ability to prioritize and meet deadlines.
• Demonstrated ability to work collaboratively as part of a small team and provide cross-functional support.
• Experience working with financial systems and/or asset management systems.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Understanding of and commitment to Gender Equality, Disability and Social Inclusion (GEDSI), Child Protection, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH), prevention of human trafficking, environmental protection, anti-corruption and other DFAT safeguarding policies.

Desirable

• Experience working in the education, training, or development sector.
• DT Global strongly encourages applications from individuals with diverse backgrounds including first nations, diverse SOGIESC and people with disabilities.

Click on the link or copy paste it to access the full Terms of Reference for this position: https://tinyurl.com/3p5mzwje

HOW TO APPLY
Click the ‘Apply Now’ button.

Please submit
1) Your CV
2) A cover letter addressing the selection criteria

APPLICATIONS CLOSE: 11:59pm Fiji Time, Friday 07 November 2025.

Should this role be of interest, we encourage you to apply as soon as possible. All applications will be reviewed on a ‘rolling basis’. Kindly note only shortlisted applicants will be contacted.

DT Global is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. We are committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), and bribery prevention. DT Global is an equal opportunity employer and we encourage women, men, people with diverse backgrounds and people living with disabilities to apply. This program is funded by the Australian Government and Managed by DT Global.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements