JOB DESCRIPTION

1. THE AGENCY

ENISA’s mission is to achieve a high common level of cybersecurity across the Union, by actively supporting Member States, European Union institutions, industry, academia and EU citizens^[1].

ENISA contributes to policy development and implementation, supports capacity building and preparedness, facilitates operational cooperation at Union level, enhances the trustworthiness of ICT products, services and processes by rolling out cybersecurity certification schemes, enables knowledge sharing, research, innovation and awareness raising, whilst developing cross-border communities and synergies.

ENISA is located in Athens, Greece (the Agency’s official seat) with a branch office in Heraklion (Crete), Greece and a Local Office in Brussels, Belgium.

Further information about ENISA is available on the ENISA website: https://www.enisa.europa.eu/.

2. THE UNIT

The Corporate Support Services Unit (CSS) of ENISA is responsible to implement the corporate objective “Build an agile organisation focused on people” and support the Agency activities, pursuant to Chapter II of Regulation (EU) 2019/881 – Cybersecurity Act (CSA).

The underlying mission of the CSS is to help to ensure the seamless functioning of the Agency, support the Executive Director, and provide efficient corporate support services for all operational units, staff members and, when relevant, offer services to other EU bodies and agencies under joint corporate service frameworks. The unit is also responsible for implementing ENISA’s corporate and HR Strategy 2023-2028 as adopted by the Management Board in 2023.

The unit is undergoing a business transformation via modernising its services vis-a-vis market practices, reengineering its processes, analysing and reviewing policy and legal framework, service outsourcing and proceeds to enhanced digitalisation and change management in order to promote self-service functionalities and process optimisation. The unit aspires to build further on the business partnering concept and further enhance alignment with the strategic and business objectives of the Agency.

The new way of working is centred around services rather than silo-profiling or product delivery profiling. The CSS unit, a small, friendly and dynamic unit comprised of approximately 20 colleagues (& supported by external service providers) is committed to providing a one-stop shop for all services within its extensive portfolio, including HR, Budget, Finance, Procurement, IT, Security, Facility & Event Management and Legal. This transformation aligns with a global business model, emphasising XaaS (Anything as a Service), shifting historically siloed activities into a holistic, service-based approach as a one-stop-shop.

The unit is facing important developments on critical areas such as sustainability, modernisation, collaboration and cooperation as well as building partnerships and transitioning from an administrative function to a service delivery model entity.

3. THE JOB

ENISA is looking to draw a reserve list of candidates for the upcoming Single Programming Document period 2026­2028 for the profile of Budget Officers to support the Corporate Support Services Unit activities.

As needs arise, ENISA will search the pool of reserve list candidates and select those that are appropriate to its needs. The established reserve list may be used to cater for other Agency wide staffing needs.

The key responsibilities and tasks are outlined below:

• Budget planning monitoring and reporting:

Organize and prepare the set-up of the Agency’s budget plans, including budget nomenclature management and budget inscription; follow-up the implementation of budget plans, ensuring frequent alignment with budget holders and project officers responsible; prepare & initiate proposals for budget transfers, following internal alignment with budget holders and project officers responsible; coordinate and perform the budgetary closing process, including preparing and executing the carry forward exercise; create and prepare budgetary analytics and foresight trends, financial indicators, and other financial, HR and organisational performance reports; Prepare formal and management reports related to budget planning, implementation and closing, as well as prepare ad hoc reports on specific budget or financial topics;

• Budget coordination and financial verification:

Prepare & manage all financial aspects related to the establishment and implementation of contribution agreements or service level agreements as well as specific contributions from member states; support the planning, monitoring and internal/external reporting on financial aspects related to statutory budget, service level agreements, contribution agreements; advise on and contribute to the follow up of questions and complaints in the framework of financial analysis and forecasting; monitor & steer the day-to-day coordination of financial transactions, ensuring timeliness and compliance; verify financial transactions (commitments, payments, recovery orders, de-commitments, etc.) in the Agency’s systems ensuring that transactions are financially and procedurally correct;

• Advisory & capacity building:

Proactively support HoU and senior management requests for data analytics and support data driven decision making by providing insights that influence business decisions; Provide expert advice, guidance, and first-level financial analysis to staff and management; carry out and advise on all phases of budget foresight and forward looking capabilities of the Agency; deliver training and share best practices in financial management across the Agency; analyse and draft synthesis notes, documents and / or briefings on different options for financial management, ensure day-to-day coordination of assigned budget domains, including proactive support and guidance; contribute to the development, implementation, and continuous improvement of budget coordination policies and financial awareness within the Agency, contribute to drafting of manuals, guidelines, procedures and templates on budget/financial procedures for management and operational units;

• Audit, internal controls & interinstitutional coordination:

Support internal and external audits, internal control assessments, and liaise with EU institutions and bodies on joint or interinstitutional procurement; review templates and procedures in line with best practices; proactively contribute to the continuous improvement of the internal control environment relevant to the budget domain and support internal stakeholders; negotiate with stakeholders in relevant DG on budget management elements and ensure financial compliance;

• Other duties

Proactively support the Head of Unit in the coordination of tasks to be performed as well as activities that require the involvement of the entire Agency; perform any other duties in the interest of the service as assigned by the Head of Unit.

4. QUALIFICATIONS AND EXPERIENCE REQUIRED^[2]
   • ELIGIBILITY CRITERIA

The selection procedure is open to candidates who satisfy the following eligibility criteria on the closing date and time for application:

• Be a national of one of the Member States of the European Union^[3];

• Be entitled to their full rights as a citizen^[4];
• Have fulfilled any obligations imposed by the applicable laws concerning military service;
• Produce appropriate character references as to their suitability for the performance of the duties;
• Be physically fit to perform the duties linked to the post^[5];
• A level of education which corresponds to completed university studies of at least three years   attested by a diploma^[6];

• Thorough knowledge of one of the official languages of the European Union        (at C1 level) and  a satisfactory

knowledge of another official European language of the Union (at B2                  level) to the extent necessary for the

performance of their duties^[7].

• SELECTION CRITERIA

Only eligible candidates who fulfil the above eligibility criteria will be further assessed by the Selection Board against the selection criteria solely based on the information provided by the candidates in their application form and the talent screening questions. Candidates must provide concrete results and/or actions they undertook in demonstrating the below criteria and their relevant competencies in their application form.

Candidates must demonstrate and will be assessed on the following skills and competencies:

Technical skills and experience

• Demonstrable experience in coordinating and executing budget planning and budgetary year-end closing processes preferably in an international public sector environment;
• University degree in finance, business administration, accounting, audit, public administration, accounting, Mathematics, or other relevant domain;
• Demonstrable experience in applying regulations related to EU budget and indirect management of EU funds;
• Ability to find solutions to complex financial matters, provide comprehensive reporting and data analytics that steer data driven decision making and advise accordingly;
• Strong computer skills, particularly in (but not limited to) tools used by EU institutions such as Power BI, EXCEL, SYSPER/Qlik, SUMMA, ABAC, ARES etc, providing data visualisation and data analytics, reporting and foresight by combining information from multiple sources (e.g, HR, Finance, IT etc);
• Excellent command of English (minimum C1 level), with the ability to draft and explain budget and financial matters clearly and concisely to non-experts.

Personal qualities

• Adaptability & growth orientation:

Demonstrate flexibility, proactive problem-solving, and the ability to learn from feedback and evolving regulatory contexts. Self-motivated and organised, able to manage tasks independently and make autonomous decisions. Able to determine priorities, results-oriented, showing accuracy and autonomy in performing assigned tasks, handle confidential matters responsibly, and meet deadlines under pressure; ability to self- reflect and learn from failures, experiment and demonstrate an ‘agile’ mindset (being agile);

Collaborative & service focus:

Build effective working relationships, support colleagues with clear and professional communication, and contribute to a positive, client-focused environment. Able to manage upwards and manage expectations on a timely manner; Experience working in small teams with multiple stakeholders, demonstrating effective coordination and inter-institutional cooperation. Able to maintain professional composure and demeanour and enhance and promote the unit’s vision and goals.

Core competences

Required competences: Foundation or higher

• Cybersecurity technical competence: Basic/Foundation
• Network and community development: Foundation
• Data analytics and reporting: Foundation/Intermediate
• Policy advising: Foundation
• Communication: Foundation