JOB DESCRIPTION

1. THE AGENCY

ENISA’s mission is to achieve a high common level of cybersecurity across the Union, by actively supporting Member States, European Union institutions, industry, academia and EU citizens^[1].

ENISA contributes to policy development and implementation, supports capacity building and preparedness, facilitates operational cooperation at Union level, enhances the trustworthiness of ICT products, services and processes by rolling out cybersecurity certification schemes, enables knowledge sharing, research, innovation and awareness raising, whilst developing cross-border communities and synergies.

ENISA is located in Athens, Greece (the Agency’s official seat) with a branch office in Heraklion (Crete), Greece and a Local Office in Brussels, Belgium.

Further information about ENISA is available on the ENISA website: https://www.enisa.europa.eu/.

2. THE UNIT

The Corporate Support Services Unit (CSS) of ENISA is responsible to implement the corporate objective “Build an agile organisation focused on people” and support the Agency activities, pursuant to Chapter II of Regulation (EU) 2019/881 – Cybersecurity Act (CSA).

The underlying mission of the CSS is to help to ensure the seamless functioning of the Agency, support the Executive Director, and provide efficient corporate support services for all operational units, staff members and, when relevant, offer services to other EU bodies and agencies under joint corporate service frameworks. The unit is also responsible for implementing ENISA’s corporate and HR Strategy 2023-2028 as adopted by the Management Board in 2023.

The unit is undergoing a business transformation via modernising its services vis-a-vis market practices, reengineering its processes, analysing and reviewing policy and legal framework, service outsourcing and proceeds to enhanced digitalisation and change management in order to promote self-service functionalities and process optimisation. The unit aspires to build further on the business partnering concept and further enhance alignment with the strategic and business objectives of the Agency.

The new way of working is centred around services rather than silo-profiling or product delivery profiling. The CSS unit, a small, friendly and dynamic unit comprised of approximately 20 colleagues (& supported by external service providers) is committed to providing a one-stop shop for all services within its extensive portfolio, including HR, Budget, Finance, Procurement, IT, Security, Facility & Event Management and Legal. This transformation aligns with a global business model, emphasising XaaS (Anything as a Service), shifting historically siloed activities into a holistic, service-based approach as a one-stop-shop.

The unit is facing important developments on critical areas such as sustainability, modernisation, collaboration and cooperation as well as building partnerships and transitioning from an administrative function to a service delivery model entity.

3. THE JOB

ENISA is looking to draw a reserve list of candidates for the upcoming Single Programming Document period 2026-2028 for the profile of Procurement and Finance Assistants to support the Corporate Support Services Unit activities.

As needs arise, ENISA will search the pool of reserve list candidates and select those that are appropriate to its needs. The established reserve list may be used to cater for other Agency wide staffing needs.

The key responsibilities and tasks are outlined below:

• Procurement and contractual procedures support:

Provide active support in all phases of procurement procedures (including Very Low Value procedures) up to contract signature; assist in the drafting, verification, and adaptation of tender documents and contracts, ensuring compliance with EU Financial Regulations; assist in interpreting and adapting procurement and financial regulation clauses (under guidance);

• Contract & supplier implementation and coordination:

Assist in the active implementation and daily management of contracts, including liaising with suppliers, monitoring deliverables, and handling related administrative tasks; support inter-institutional financial & procurement efforts; register and ensure compliance with financial and procurement framework for all ENISA’s suppliers;

• Financial processing & tools management:

Initiate, process and manage financial transactions using systems such as ABAC, SUMMA, and ARES; support the administrative and financial workflows related to procurement and contract management; ensuring that transactions are financially and procedurally correct in conformity with the Financial Regulation and other rules and guidelines, including any relevant contracts procedure; provide contractual and financial analysis, advice and assistance related to the full expenditure lifecycle of managed actions under the different programs and budget lines; assist in asset registration and annual inventory cycle;

• Financial implementation and coordination:

Act as Financial Initiating Agent (FIA) for budgetary and legal commitments and payments, ensuring sound financial management and the legality and regularity of expenditure; registration of financial documents such as debit notes, invoices etc in electronic registers; contribute to the implementation of the Internal Control Principles; follow up on missions implementation and reporting, process financial transactions including the implementation of commitments, payments and recovery of amounts; prepare, execute, and monitor the annual budget;

• General administrative support:

Maintain financial databases updated with accuracy and provide clarity and guidance on procurement and financial templates and procedures, setting up financial dossiers, monitor of contracts, contribution agreements, and service-level agreements, maintain accurate financial archives, documentation and records in compliance with the regulatory framework;

• Other duties:

Proactively support the Head of Unit in the coordination of tasks to be performed as well as activities that require the involvement of the entire Agency; perform any other duties in the interest of the service as assigned by the Head of Unit.

4. QUALIFICATIONS AND EXPERIENCE REQUIRED^[2]
   • ELIGIBILITY CRITERIA

The selection procedure is open to candidates who satisfy the following eligibility criteria on the closing date and time

for application:

• Be a national of one of the Member States of the European Union^[3];
• Be entitled to their full rights as a citizen^[4];
• Have fulfilled any obligations imposed by the applicable laws concerning military service;
• Produce appropriate character references as to their suitability for the performance             of the duties;
• Be physically fit to perform the duties linked to the post^[5];
• A level of post-secondary education attested by a diploma^[6] OR a level of secondary education, attested by a diploma⁸ giving access to post-secondary education, and appropriate professional experience of at least three years;
• Thorough knowledge of one of the official languages of the European Union (at C1 level) and a satisfactory knowledge of another official European language of the Union (at B2 level) to the extent necessary for the performance of their duties^[7].
  • SELECTION CRITERIA

Only eligible candidates who fulfil the above eligibility criteria will be further assessed by the Selection Board against the selection criteria solely based on the information provided by the candidates in their application form and the talent screening questions. Candidates must provide concrete results and/or actions they undertook in demonstrating the below criteria and their relevant competencies in their application form.

Candidates must demonstrate and will be assessed on the following skills and competencies:

Technical skills and experience

• At least two (2) years of professional experience in procurement, contract, or finance-related administrative tasks, with duties comparable to those listed under responsibilities;
• Very good command of tools commonly used in EU institutions (e.g., SUMMA, ABAC, ARES, PPMT, and eProcurement systems) and desirable knowledge of Power BI;
• Familiarity with the EU Financial Regulation and procurement procedures, including the ability to support procedural compliance and documentation accuracy;
• Experience in managing administrative tasks across different procurement phases, supplier relations and financial tasks with attention to detail and accuracy;
• Very good knowledge of English (minimum C1), with the ability to communicate clearly in writing and verbally in a professional environment.

Personal qualities

• Adaptability & growth orientation:

Demonstrate flexibility, proactive problem-solving, and the ability to learn from feedback and evolving regulatory contexts. Self-motivated and organised, able to manage tasks independently and make autonomous decisions. Able to determine priorities, results-oriented, showing accuracy and autonomy in performing assigned tasks, handle confidential matters responsibly, and meet deadlines under pressure; ability to self- reflect and learn from failures, experiment and demonstrate an ‘agile’ mindset (being agile);

Collaborative & service focus:

Build effective working relationships, support colleagues with clear and professional communication, and contribute to a positive, client-focused environment. Able to manage upwards and manage expectations on a timely manner; Experience working in small teams with multiple stakeholders, demonstrating effective coordination and inter-institutional cooperation. Able to maintain professional composure and demeanour and enhance and promote the unit’s vision and goals.

Core competences Required competences:

• Cybersecurity technical competence: Basic/Foundation
• Network and community development: Foundation
• Data analytics and reporting: Foundation
• Policy advising: Foundation
• Communication: Foundation