JOB DESCRIPTION

ROLE PURPOSE:

The Finance Coordinator (FC) The jobholder will be responsible for managing the finance function by maintaining effective financial controls of all the financial matters in the KREASI Main Office. He/she will further be responsible for providing financial information, technical support and inputs to planning, accounting and reporting processes, undertaking financial analysis to enable the office management team to perform strong financial management by making informed decision in programme implementation and follow up.

KEY OF ACCOUNTABILITY:

Daily Financial Records & Operations at Main office level.

• Responsible for checking payment vouchers for KREASI national and field office to ensure correct coding, completion of documentation with high data quality, posting. provide financial approval above FO authority and to ensure that they are verified and approved by appropriate officials as per Scheme of Delegations (SOD).
• Reviewing and posting entered financial transactions in Agresso.
• Responsible for monitoring program staff advances for the KREASI staff to ensure that advance policy is adhered to, and advance balance have been minimized and if not, ensure that corrective action is taken.
• Maintain a good business partnering relationship with all function in National Office (NO) and field offices to ensure smooth financial implementation of KREASI activities.
• Support in coaching and mentoring field office finance team by providing creative solution for day-to-day financial operations issues.
• Attend project tenders opening as finance focal points upon request. Participate in criteria identifications for all tenders, Open tenders envelop, check PRs, participate in financial analysis across all FOs tenders.
• Oversight, review, post and manage partner financial report and advances. By checking documents & posting transfers.
• Support for managing different accounts in Agresso such as (Accrual, Staff & program advances, prepayment, intercountry, and KREASI bank account monthly reconciliation).
• Provide technical support and inputs to budget holders in the preparation, management, revisions, monitoring and reporting off the KREASI plans and budgets while ensuring accuracy and compliance with budgetary and donor requirements
• Escalate any noted financial risks / fraud activities directly to KREASI Head of Finance. ·
• Coordinate in close contact with the National Office Finance Team and Award Manager all internal and external audits and reviews of KREASI Project.
• Closely monitor all finance programme activities, keep the Head of Finance advised of all situations which have the potential for a negative impact on internal controls or financial management. · Assist the Head of Finance in the preparation of donor reports. Ensure that donor reporting meets all donor financial reporting requirements.
• Any other tasks assigned by the Head of Finance.

QUALIFICATIONS:

Bachelors’ Degree, preferably Master, in Commerce & Business, Administration or equivalent in finance related subject.

EXPERIENCE AND SKILLS

Essential

• Previous 3-7 years’ financial management experience with good numeracy skills, e.g. to calculate VAT and allocate payments across cost centres
• Experience of working in a multi-currency environment & Implementation Partners financial management.Ability to work quickly and accurately and attention to detail especially under pressure
• Excellent MS Excel and analytical skills, ability to work with large amounts of data.
• Good organisation and administration skills to ensure that all documentation is filed on a timely basis and is easily accessible
• Excellent communication skills on the phone, face-to-face and in writing to be able to explain processes clearly and resolve queries with suppliers and other colleagues
• Ability to plan and prioritise own work to meet deadlines
• An energetic, flexible and proactive approach with the ability to work both independently and co-operatively within a team setting and maintain good working relationships
• Ability to work within set guidelines for the payment of invoices/expenses and identify instances when the guidelines are not being followed.
• A proactive approach to resolving any issues that may arise, by assessing their impact and identifying those that need to be passed to line manager or next level.
• Commitment to Save the Children values

Desirable

• Knowledge of Agresso finance system or any other automated financial system.
• Knowledge of Awards Management System
• Good written & oral English proficiency
• Experience to manage 1-2 reporting staff

Additional job responsibilities

• The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

• The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.