JOB DESCRIPTION

Your job and responsibilities

Are you interested in working in an international and dynamic environment? Would you like to help your colleagues provide first-class services in the field of building project management while maintaining high standards of quality and customer satisfaction?

As an administrator in the Infrastructure unit, building project management sector, you will contribute to the design, preparation, organization and implementation of the following tasks:

• operational and administrative monitoring of real estate project studies and works contracts (technical monitoring, establishment of budgetary needs and monitoring of contracts and amendments, preparation of orders, control of services provided and invoicing);
• in all these tasks and processes, you interact closely with a wide range of internal and external stakeholders at the administrative level – institutional partners, experts, suppliers and contractors – as well as with other Committee services, such as the Finance and Purchasing sector, etc.;
• draft the technical specifications of calls for tender for studies and works, as well as participate in procurement procedures and the evaluation of offers;
• manage and supervise the design offices and other contractors in the sector’s area of competence and verify the compliance of the services of the service providers with the technical specifications of the contracts;
• acceptance of works, commissioning tests, technical approvals;
• verify the legal compliance of buildings, in collaboration with the relevant internal and external services;
• propose improvements to the performance of buildings, based on knowledge of the construction world and specific technical areas (heating, ventilation, air conditioning, low voltage electricity, high voltage electricity, fire detection and fighting, BMS, etc.);
• participate in conferences, seminars and other events, including online, in particular with a view to strengthening technical knowledge relevant to the sector;
• contribute to the development of the Committees’ building strategy;
• support relations with other EU institutions in the field of building policy. 

Are you the talent we are looking for?

General abilities and capacities required

• Think with a critical spirit, analyse and solve problems pragmatically.
• Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
• Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
• Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
• Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
• Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
• Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
• Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.

Job-specific requirements

• You have a thorough knowledge of an official language of the European Union (EU) and a satisfactory knowledge of another official language of the EU. For functional reasons, a good knowledge of French and English is required; knowledge of other languages would be an asset.
• You have a long-term higher education diploma in architecture, civil engineering, industrial engineering in construction or electromechanics.
• You have experience in the field of building project management for the renovation of tertiary buildings.
• You have experience and good knowledge in the field of energy and environmental performance, ( special techniques (HVAC, electricity, GTC, etc.) of tertiary buildings would be an asset.
• You have the ability to develop projects, manage priorities and master complex files.
• You have a good knowledge of European, national and regional (Brussels-Capital Region) legislation and standards in the field of technical, environmental and energy installations in tertiary buildings.
• You have the ability to coordinate interinstitutional activities related to the mission of the sector.
• You have the ability to stay at the forefront of new trends in the field of construction, particularly in the areas of special techniques and sustainable construction.
• You are proficient in common computer applications (Microsoft Office) and are able to learn CoR-specific applications.