JOB DESCRIPTION

 

Job Holder

Name

Job Profile

Position

CONTRACT AGENT FGIV

Job title

Information and Communication Officer

Domains

Generic domain

COMMUNICATION and PUBLICATION

Intermediate domain
Specific domain

EXTERNAL COMMUNICATION (general)

Sensitive job
No

Overall purpose

Under the supervision of an official/temporary agent, participate to the development of contacts in
the political and socio-economic national circle as well as with the media at national, regional and
local level and cooperate to the management of information and communication actions and
projects aiming the public opinion.

Functions and duties

+ COMMUNICATION and PUBLICATION

Initiate, control and supervise the implementation of information and communication actions
(Citizens’ Dialogues, Europe Day, thematic campaigns, Café Europa, conferences,
seminars, panel discussions, etc.) aiming the sensibilisation of policies and actions of the
EU in the Member State; evaluate the impact when the action is completed.

• Maintain contacts and regular intensive exchanges with all the stakeholders as well as write

and send replies to all their queries.
Ensure actions synergy between the networks: Europe Direct Information Centers, Team
Europe and European Documentation Centers.
Assist and advise hierarchical superiors vis-à-vis the media during interviews or conferences
or during meetings with local authorities.
Contribute to social media activities in coordination with the Digital leader in the
Representation. This may include contributing input for content, advising on responses to
social media comments and using basic digital tools for better listening, analysis and
outreach.
Execute and support communication activities by ESOs.

+ COMMUNICATION and PUBLICATION

Collect information and documents and prepare speeches and presentations.
Inform and advise staff of the Representation and/or headquarters on information collected
into the media, television programmes, in economical and socio-political circles or through
information networks.
Collect information from the television, radio broadcasts and newspapers in order to write
press releases and/or replies to questions the media send to the Representation.

+ COMMUNICATION and PUBLICATION

Organise and/or participate to information and cultural actions (press conferences,
interviews, briefings,events, fairs, exhibitions, publications,sensibilisation campaigns,…)
Improve cooperation, coordination and promotion of all DG COMM networks aiming to
rationalise networks at the level of the Member State.

+ COMMUNICATION and PUBLICATION

Contribute to the management of the development and of the content of the website of the
Representation.
Define and elaborate concepts, messages, information material for fairs, exhibitions and
conferences.
Create or modify the content of publications, internet sites and televisual, audiovisual and
promotional material.

+ BUDGET, FINANCE, CONTRACTS and ACCOUNTING

Contribute to the definition of the useful budget for activities to be organized. Act as
operational initiator agent in the frame of financial procedures for actions launched.
Provide technical assistance to the administrative sector on budgetary questions
Prepare calls for tenders/offers.

Manage information, communication and publications projects thanks to framework contracts and tenders including selection, negociation and control of operational and
contractual aspects of the projects.
Ensure evaluation and exploitation of project results.

Experience

+ COMMUNICATION and PUBLICATION, PUBLIC RELATIONS, PRESS and JOURNALISM,
CONFERENCES and EVENTS, EU and POLITICS (general)

Job-Related experience:at least 3 years
Qualifier:desirable

Languages

Listening

Reading

Romanian
English

C1
C1

C1
C1

Knowledge

Spoken
interaction
C1
C1

Spoken
production
C1
C1

Writing

C1
C1

BUDGET, FINANCE, CONTRACTS and ACCOUNTING
◦ BUDGET and FINANCE

▪ FINANCIAL and BUDGETARY MANAGEMENT
▪ Budgetary rules and procedures
▪ Financial regulation and procedures

PROGRAM / PROCESS / PROJECT MANAGEMENT
◦ PROJECT MANAGEMENT
COMMUNICATION and PUBLICATION
◦ THEORY, PRACTICE, and DEVELOPMENT of COMMUNICATION

▪ Internal and external information and communication rules and procedures

◦ PUBLIC RELATIONS, PRESS and JOURNALISM

▪ National and regional media

◦ MISSIONS, MEETINGS and VISITS (incl Protocol Service)

▪ Organisation of visits and presentations

◦ CONFERENCES and EVENTS

▪ Organisation of fairs, exhibitions and public events
▪ Events management

• WORK/POLICY MANAGEMENT and COORDINATION (high level)

◦ BUSINESS MANAGEMENT and PLANNING
COHESION POLICY (EU/national level)
◦ Economic development policies at national or regional level

Competences

Analysing and Problem Solving
◦ Capacity to analyse and structure information
Communicating
◦ Ability to understand and be understood
◦ Capacity to communicate technical or specialised information
◦ Capacity to present issues to an audience
◦ Drafting skills
◦ Feel at ease in public
Prioritising and Organising
◦ Coordination skills
Resilience
◦ Stress resistance

• Working with Others
◦ Diplomatic skills
◦ Sociability skills

Organisational entity

Presentation of the entity:

The Directorate Communication in Member States oversees services targeting national
audiences. This includes in particular the EC Representations and networks in the Member
States.

Job related issues

[ ] Atypical working hours
[ ] Specialised Job
Missions
[ ] Frequent, i.e. 2 or more missions / month
[ ] Long duration, i.e. missions lasting more than a week

Comments:

Workplace, health & safety related issues

[ ] Noisy environment
[ ] Physical effort / materials handling
[ ] Work with chemicals / biological materials
[ ] Radioprotection area
[ ] Use of personal protective equipment
[ ] Other