JOB DESCRIPTION

Administrative Agent

DG Employment, Social Affairs and Inclusion European Commission

Job title: Administrative Agent – to the Head of Unit and Financial teams Domain: EMPLOYMENT-BUDGET, FINANCE, CONTRACTS and ACCOUNTING Where: Unit EMPL G4 ..Financial Implementation and Procurement Center”, Brussels Function Group: FG II Contract Type: 3b

Express your interest until: 14.11.2025 – 12.00 (noon, Brussels time)

WE ARE

The mission of Unit EMPL.G.4 “Financial Implementation and Procurement Centre” is to contribute to the sound and efficient management of the financial resources of DG Employment, Social Affairs and Inclusion in direct and indirect management. The unit is composed of 47 staff members in charge of financial activities, from the approved Financing Decision to the final payment, for both procurement, grants shared and indirect management.

WE PROPOSE

We propose a very dynamic position of Administrative Agent in a team dealing with several Funding programmes under the responsibility of DG Employment, Social Affairs and Inclusion.

The colleague will assist the Head of Unit and financial teams in the unit in planning, follow-up and timely execution of different activities as well as setting-up appropriate workflows and monitoring. Assist the Head of Unit in staff-related, administrative and organisation or logistics tasks. Ensure administrative support to the different terms of the unit in the follow up of financial procedures.

Also, the colleague will be integral part of the financial teams contributing to the verification that invoices and payments are financially and procedurally correct, that they are in conformity with the contract and the regulations, including documentation, data and figures. The colleague will also ensure coherence of financial data between different databases.

In more general terms, the post also will be contributing to assist the teams on the respect of financial, budgetary and contractual rules, procedures and deadlines (including call for tenders and programme / projects).

WE LOOK FOR

We look for a dynamic and motivated candidate with:

• a pro-active attitude towards problem resolution; excellent networking and client-orientation service;
• eye for detail and analytical capacity;
• strong sense of responsibility and the capacity to work autonomously, whilst at the same time being a good team player;
• knowledge about financial rules and procedures will be an asset.
• experience with the use of in the Commission is an asset.
• experience with the IT tools for grants management and administrative procedures of the European Commission will be considered an asset.

As regards languages, very good knowledge of English (written and oral) would be a clear advantage as well as a good knowledge of French.

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of spontaneous applications. The present call for interests aims at helping the recruiters to identify potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

1. If you are not registered yet in the open EPSO database, please do so at the following address: CAST Permanent. Please select under selection procedures for contract agent the CAST permanent profile that best suits your education and experience.
2. You should send your documents in a single pdf in the following order:
3. your CV 2. completed application form.

Please send these documents by the publication deadline to [email protected] indicating the call for interest reference EC-2025-EMPL-500131 in the subject.

No applications will be accepted after the publication deadline.