JOB DESCRIPTION

Job Summary

The National Consultant will lead the final evaluation of the project “Improving the Protection of Vulnerable Migrants in Ethiopia through Tailored Direct Assistance and Referral (PX0128)”. The evaluation will assess the project’s relevance, effectiveness, efficiency, coherence, sustainability, and impact, and provide actionable recommendations for future programming.

Key Responsibilities

The consultant will be responsible for preparing for and carrying out data collection (quantitative and qualitative), training enumerators, coordinating the data collection with the programme teams, monitoring the quantitative data collection process and analysis, and producing the final evaluation deliverables outlined below:

1. Inception report. The inception report will be drafted following and based on preliminary discussions with the project team, including the data collection tools for both quantitative and qualitative data, and should be produced before the evaluation starts (before any formal interviews, surveys, or field visits). The inception report should include a detailed methodology of the evaluation, a specific work plan for data collection and analysis, draft interview guides, and any other needed data collection tools. The report shall be shared with the project management team for review and finalization before the start of data collection.

2. A short presentation with IOM to dispel any misunderstanding and for a fact check

3. Draft Final report. Building on the debrief and initial feedback received, the consultant will produce a draft evaluation report that shall be shared with the project management team for their review. The project management team will provide the consultant with consolidated feedback.

4. Validation workshop: Following the desk reviews and the field visits/interviews, the consultant will plan and facilitate a validation workshop to discuss initial findings and recommendations with the project management team and other relevant parties to identify and address any misinterpretations or gaps.

5. Final report: Once feedback is provided by the project management team, the consultant will prepare the final report. Final report should be written in English, proofread, laid out well, including executive summary, list of acronyms, introduction, final evaluation, context and purpose, evaluation framework and methodology, findings, conclusions, and recommendations. Finally, the inception report, all documents reviewed, and the list of all interviewees shall be added as annexes to the final version of the evaluation report (40-50 pages, including executive summary and excluding annexes

f. The consultant will prepare a two-pager brief for the evaluation to facilitate the sharing of the key findings, conclusions, and recommendations.

g. Draft Management response plan for the evaluation and partially filled out (template will be provided by IOM).

h. Presentations to stakeholders: Upon completion of the data collection and analysis, the consultant will provide a debriefing to the project team on the survey findings, conclusions, and recommendations. The consultant will also debrief key stakeholders in a workshop to discuss and validate the results and fill in information gaps if necessary

SPECIFICATION OF ROLES

Evaluator:

The selected evaluator will be responsible for completing the evaluation according to TOR and the

deliverables mentioned. These are included but not limited to:

· Review the TORs and provide input, propose any refinements to assessment questions, as necessary, during the inception phase

· Review project background materials (e.g., project document, progress reports)

· Prepare an inception report

· Develop and implement the evaluation methodology (i.e., conduct interviews, review documents)

to answer the evaluation questions

· Conduct preparatory consultations with the project team.

· Conduct field research, interviews, as appropriate, and collect information according to the

suggested format

· Proactively plan and arrange for their travel arrangements and other logistical arrangements

· Plan and facilitate the validation workshop.

· Prepare an initial draft of the evaluation report with input from project team and stakeholders

· Prepare the final report based on the project team and stakeholders’ feedback obtained on the

draft report.

· Provide quality deliverables by the expected deadline and in the correct template

IOM Ethiopia Evaluation Manager:

· Select and hire the potential evaluator/consultant

· Ensure smooth communication and coordination between the evaluator and the project team

and monitor the timely implementation of the evaluation.

· Reviewing the initial draft report, circulating it for comments and providing consolidated feedback

to the External Evaluators (for the inception report and the final report)

· Confirm acceptance of the deliverable once comments are adequately responded to.

· Disseminating the final report to all the stakeholders – in consultation with implementing partners

· Ensure the evaluation recommendations are used

· Coordinating follow-up as necessary

The project team:

· Ensure effective and timely access of the evaluator to relevant documents, arrange interviews

with key stakeholders, and support translation where necessary.

· Provide comments on the evaluator’s inception and final report

· Facilitate the field level data collection and coordinate with relevant stakeholders for the ease of the field level data collection

The MEAL team:

· Facilitating the evaluator’s travel and fieldwork, including flights and accommodation.

· Facilitating the evaluator’s fieldwork, including contact with interviewees, translation services, and contracting of enumerators

· The MEAL team will be responsible for the logistical arrangements for the validation workshop.

· Facilitate the consultant payment with the HR and finance team and make sure the payment is due as per the agreed arrangement

Timeline

The final timeline and activity schedule will be determined during the inception phase. Below are the tentative dates

• Desk review and tools development (home-based), and development of data collection tools and data collection plan—– 1st Week of November
• Field-level data collection; KII and FGD — 2nd Week of November
• Data Analysis and report write-up —- 3rd Week of November
• Validation workshop — 4th Week of November
• Submission of final Report — 4th Week of November

Required Qualifications

Advanced degree in migration, social sciences, law, or related fields.
Minimum 10 years of experience in evaluating protection, migration, and referral mechanism projects.
Proven expertise in qualitative and quantitative research methods.
Strong facilitation, interviewing, and report writing skills.
Familiarity with protection services for migrants and national referral mechanisms.
Ability to synthesize findings and engage diverse stakeholders.