JOB DESCRIPTION

Job Summary

IOM, UN Migration Agency in Athens, Greece is looking for a Rapid Response Supply Chain Officer who will be responsible for deploying to new emergencies, individually or as part of the Rapid Response Team, and while deployed coordinating and implementing supply chain related activities.

Key Responsibilities

1. Contribute to the strategic planning for supply chain related activities of the Country Office (CO) related to crisis response programs, in close collaboration with internal and external stakeholders in the country, as well as relevant units at the Regional Office and HQ.
2. Conduct logistics capacity assessment and market research to keep abreast decision makers about local market trends and developments; analyze statistical data and market reports on the commodity situation, production patterns and availability of good and services.
3. Coordinate and monitor all supply chain management related tasks and activities, including planning, budgeting, scheduling and provision of goods and services needed by the CO. Prepare regular progress reports, statistical information, and briefing notes, as required.
4. Contribute to the management and operational capacity of the supply chain activities in the CO, including planning, procurement, customs, warehouse management, transport and distribution, fleet, assets and facilities management, logistics information management and reporting, and provide support, guidance, and training to the relevant staff with respect to the related IOM policies, rules and regulations.
5. Contribute to the review of the procurement requests, identify service providers, and evaluate information regarding vendor”s performance in terms of quality, prices, and timely delivery of goods/services. Maintain a pool of qualified vendors.
6. Solicit bids, quotations, and tender documents, oversee bidding process and provide support for executing the procurement transactions, analyze the offers assuring conformity to specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; prepare purchase orders and ensure receiving authorization in line with the CO’s Delegation of Authority (DoA) matrix.
7. Liaise with the programme management and provide technical support in preparing and issuance of “Call for Proposals” and bidding documents for the tendering processes of the programmes/projects. Ensure bidding processes are conducted fairly, transparently and in accordance with the existing procurement rules and regulations.
9. In coordination with relevant parties, ensure timely submission of assets, procurement and other reports within the CO, Regional Office, and relevant HQ Departments, as appropriate.
10. Contribute to the establishment and management of robust appropriate internal control mechanisms for Supply Chain Management process to safeguard the Organization”s assets and prevent fraud, while ensuring that country specific administrative procedures are in place and followed in accordance with the Organization”s rules and regulations.
11. Support and monitor the maintenance and repair of office facilities, including preventive maintenance. Contribute to the establishment of maintenance agreements with competent service providers when it is feasible and determined to be cost effective.
12. Provide training and guidance to the SCM staff of the CO, with the overall aim of enhancing SCM operational response capacity.
13. Participate and engage actively in the UN inter-agency meetings (logistics cluster etc.) and forums related to supply chain management. Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives.
14. At the end of each deployment, prepare complete handover, reporting, budget reconciliation and other procedures established for the RRRTs and ensure remote support to Country Office in transitioning post deployments as needed.
15. Undertake frequent and regular duty travel to provide technical guidance on supply chain functions; implement established controls and procedures; contribute to address operational problems/issues and/or escalate as appropriate; and build capacity at the Country Office and in Sub/Field Offices and operations.
17. Maintain close collaboration and coordination with the members of the ERCU for crises monitoring and a technical reporting line to the Supply Chain Division.
18. Perform such other duties as may be assigned.

Required Qualifications

Required Qualifications and Experience

Education

• Master’s degree in Business Administration, Supply Chain Management, Logistics, Procurement or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in managing diverse procurement and logistics operations;
• Demonstrated experience in training and supervising teams of co-workers, managing vendors and suppliers;
• Knowledge of and experience in managing construction projects will be an advantage; and,
• A solid understanding of conflict sensitivity as a core principle and the ability to incorporate it throughout a project cycle, including experience applying conflict analysis tools and adjusting programming according to potential influence on conflict dynamics.

Skills

• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM”s system and processes as they apply Supply Chain;
• Good time management skills, with the ability to work under pressure, maintain accuracy and keep to deadlines;
• Good communication skills, both written and oral;
• Good negotiation and influencing skills; and,
• Excellent level of computer literacy and good knowledge of SAP is an advantage.

Languages

IOM”s official languages are English, French and Spanish.

For all applicants, fluency in English is required (oral and written). Working knowledge of another UN official language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM”s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization”s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This vacancy is only open to current and former IOM staff members who were separated in the last 12 months due to the structural adjustment process.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station”s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.