JOB DESCRIPTION

Key Responsibilities

Responsibilities and Accountabilities

1. Support administrative, financial and operational activities in close collaboration with the CRP Project Officers and Finance and Logistics Office;
2. In close coordination with the Finance and Logistics and other relevant colleagues monitor budget and financial expenditures of the relevant portfolios within the area of focus and all administrative procedures in line with the work-plan, alert the relevant Programme Manager on shortfalls and over-expenditures.
3. Process all Purchase Requisition Forms (PRFs), including submission to relevant units for approval, tracking of PRFs, and maintaining the tracking database.
4. Liaise with IOM Procurement and Logistics unit for the follow up of the procurement of materials, transportation, and the delivery to the field offices in a timely manner.
5. Inform the Programme Manager of any deviations from the plan and propose necessary adjustments.
6. Coordinate with Human Resources, and Finance Units in the compilation of documentation related to staffing, recruitment, time sheets, etc;
7. Maintain an effective tracking system of CRP inventory, filling system of the project documents, letters, memo, etc.
9. Perform such other duties as may be assigned.

Required Qualifications

Required Qualifications and Experience

Education

• High school diploma with five years of relevant experience; or,
• Bachelor’s degree in business administration or related fields from an accredited institution with three years of relevant professional experience.

Experience

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
• Attention to detail, ability to organize paperwork in a methodical way;
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage,
• Has good knowledge of administration and project implementation and experience in a Humanitarian emergency operation including in the area of Community Resilience and Peacebuilding.

Skills

• Good communication and teamwork skills.
• Personal Commitment and high level of integrity.
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
• Ability to work independently under minimal supervision.
• Ability to handle pressure.
• Excellent communication skills.
• Proficient with Microsoft Office package.