JOB DESCRIPTION

Selection reference: JU5T/C0M/2025/2201 Domain: Support staff

Where: JUST.DDG2 Deputy Director-General – International Dimension of Justice Policies, Rule of Law and Equality, Brussels

Staff category and Function Group: Temporary agent 2b – Secretary Grade range: AST/SC1-2

Publication deadline: 21.11.2025 – 12.00 (Brussels time)

WE ARE

The mission of the Directorate-General for Justice and Consumers (DG JUST) is to vindicate and strengthen the rights of people living in the European Union, whether they are acting as citizens, as entrepreneurs, as consumers or as workers, wherever they are in the EU. Our policies are based on Europeans’ core values and principles – freedom, democracy, rule of law, equality, tolerance, and respect for human rights.

Within DG JUST, the deputy Director-General for International Dimension of Justice Policies, Rule of Law and Equality supervises two directorates and one horizontal coordination unit:

• Directorate JUST.C – Rule of Law, Fundamental Rights & Democracy,
• Directorate JUST.D – Equality & Non-Discrimination,
• Unit JUST.01 – International Coordination and Data Flows

WE PROPOSE

A position as secretary to the Deputy Director-General for International Dimension of Justice Policies, Rule of Law and Equality. The successful candidate will provide secretarial and logistical support to the Deputy Director-General and her Policy Assistant in the management and administration. In particular, the position involves:

• Coordinating and supervising the daily running of the secretariat of the Deputy Director-General;
• Assisting the Deputy Director-General by taking care of her time and document management: the diary, telephone calls, emails and documents in the Commission IT tools, arranging meetings and receiving visitors;
• Coordinating the document management including follow-up and respect of deadlines;
• Ensuring frequent contacts with the directorates and the units, other directorates and DGs secretariat for smooth running of the Directorate-General, providing guidance in handling administrative procedures and finding ways to streamline work processes;
• Providing staff and management with support and information on administrative rules and procedures;
• Carrying out administrative tasks such as planning and recording holidays and absences of the Deputy Director-General and her team,
• Managing the Deputy Director-General’s missions (e.g. schedule meetings, prepare mission orders, book travel and hotels)

WE LOOK FOR

We are looking for a well organised candidate with a strong sense of responsibility and team spirit, capable of taking initiative and working under pressure. Proven secretarial experience is required and knowledge of standard Commission IT-tools (Ares, Eurolook, MIPS, SYSPER2, BASIS, Outlook, Excel, Word, Decide, MS Teams) would be an asset.

A good sense of humour, people skills, and the ability to meet the diverse needs of hierarchy and staff in a multi-cultural environment, while remaining calm, collected and service-oriented, are essential qualities the ideal candidate would have. The candidate should have an interest in the Directorate-General’s work and display an aptitude for establishing and implementing and improving administrative procedures as well as simple mechanisms for ensuring the quality control of our output as well our compliance with deadlines.

He/she should already have some knowledge of how the Commission relates to the Council and the European Parliament or, if not, an interest to learn more. Our working languages are English and French and proficiency notably in English would be welcome as this is dominant language within the Directorate-General; additional language skills would be an asset.

HOW TO EXPRESS YOUR INTEREST?

You should send your documents in a single pdf in the following order:

1. your CV 2. completed application form.

Please send these documents by the publication deadline to [email protected] indicating the selection reference JUST/C0M/2025/2201 in the subject.

No applications will be accepted after the publication deadline.