JOB DESCRIPTION

General Information

Position Title

Driver/Administration Clerk

Job Category

Driver

Duty Station(s)

Nairobi

Seniority Level

Entry Level

ICS Level

ICS 03

Contract Type

ICA – LICA – Support – Regular

Contract Level

LICA 3

Posting Start Date

11-Nov-2025

Posting End Date

26-Nov-2025

Duration

Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

Job Highlight

This role is a crucial support position within the UNOPS Africa Regional Office (AFR RO) in Nairobi, combining essential driving, logistics, and general administrative functions. The incumbent supports in ensuring the smooth and effective operation of the Regional Office by providing reliable transportation for official engagements, meticulous vehicle maintenance, and operational support. This includes driving, managing office supplies, supporting the coordination of facilities with UNON services, supporting event logistics, and maintaining key records. This position is vital for the day-to-day efficiency and operational continuity of the AFR RO team.

About the Region

The UNOPS Africa Regional Office, based in Nairobi, Kenya, oversees the delivery of over 250 projects across 40 countries, with a focus on fragile and conflict-affected settings. Supported by more than 1,000 personnel across five multi-country offices—spanning North, West, Central, Eastern and Southern Africa, and the Horn of Africa—the office advances national priorities through strategic initiatives in Climate Action, Health, Infrastructure, Peace and Security, Middle-Income Country Support, and Small Island Developing States (SIDS). The Regional Office provides strategic leadership, operational support, and oversight in key areas including Partnerships, Communications, Management and Oversight, Infrastructure and Project Management, Health and Safety, and Security. By promoting excellence in project delivery, fostering knowledge sharing, and driving continuous improvement, the office contributes to sustainable infrastructure, transparent resource management, and a better quality of life for communities across the continent.

About the Group

Based in Nairobi, Kenya, the UNOPS Office of the Regional Director (ORD) forAfrica provides strategic leadership, oversight, and operational support to UNOPS multi-country offices across the continent. The office guides portfolio management, partnership development, and risk management, helping ensure alignment with organizational goals and regional priorities. By promoting high standards in project delivery, the regional office plays a critical role in enhancing efficiency, accountability, and impact. It serves as a hub for knowledge sharing, enabling the exchange of best practices and lessons learned across diverse contexts. This coordinated approach strengthens UNOPS’ ability to deliver sustainable, high-quality solutions that support national development efforts and the achievement of the Sustainable Development Goals (SDGs) throughout Africa.

Job Specific Context

Under the direct supervision of the Administrative Analyst, the Driver/Administration Clerk contributes to the smooth functioning of the Regional Office by providing driving, logistical, and general administrative assistance. The incumbent ensures timely support to routine office operations and collaborates closely with UNON service providers and the wider AFR RO team.

Role Purpose

The primary purpose of the Driver/Administrative Clerk is to contribute directly to the seamless functioning of the Africa Regional Office by providing driving assistance and timely, high-quality logistical, administrative,assistance.

Functions / Key Results Expected

1. Driving and Vehicle Support
2. Administrative Support
3. Logistics and Travel Support

Driving and Vehicle Support

• Provide safe and reliable driving services for RO official engagements as assigned.
• Ensure the assigned vehicle is maintained in clean and roadworthy condition through daily checks (fuel, oil, tires, brakes, etc.) and report any required maintenance.
• Maintain an up-to-date vehicle logbook and ensure insurance, registration, and other documentation are valid at all times.
• Maintain and regularly check the vehicle’s first-aid kit, emergency tools, and safety equipment.

Administrative Support

• Performs daily clerical support to support Regional Office operations.
• When instructed, and under close guidance of the supervisor, assist with basic procurement activities such as raising requisitions, receipts and payment requests in the Enterprise Resource Planning (ERP) system.
• Provide basic logistical support for meetings, workshops, travel and events (including but not limited to placing name tags on tables, checking attendance sheets, preparing folders).
• Assist in the archiving and maintenance of office records.

Logistics and Travel Support

• Assist in day-to-day coordination with cleaning staff, building maintenance, and UNON facility management on routine office upkeep.
• Assist with stock control and inventory of supplies, consumables and assets.
• Maintain office organization, including management of keys, cupboards, and shared storage areas.
• Assist personnel with travel bookings and perform other simple clerical tasks as required.

Skills

Clerical Skills, Logistics Management, Transportation, Detail-oriented, Results oriented

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required

• Secondary school (or equivalent) with 3 years of relevant experience OR
• Bachelor’s degree (or equivalent) in any discipline with 0 years of relevant experience is required.

Desired

• Certification or training in administration, logistics, finance, or procurement is desirable.

Experience Requirements

Required

• A minimum of 3 years of experience as a driver with a safe driving record.
• A valid Kenyan driver’s license with a minimum 3 years of safe driving record is required.

Desired

• Relevant experience in administration, logistics, operations or related area ideally within an international or large organizational environment is desired.
• Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is desired.

Language Requirements

LanguageProficiency LevelRequirementEnglishFluentRequired

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
• For more details about the contract types, please click here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.