JOB DESCRIPTION

View Vacancy – Residence Events Officer (FRA25.378)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category

Foreign, Commonwealth and Development Office (Residence and Support Staff)

Job Subcategory

Protocol, Visits and Events

Job Description (Roles and Responsibilities)

Who are we?

The British Embassy in Paris is part of a worldwide network, representing British political, economic and consular interests overseas and is currently recruiting a Residence Events Officer.

Main purpose of the role:

A critical role in the British Ambassador’s events team, helping him and the UK make the most of the iconic historic British Residence to promote the relationship between France and the UK. Events range from small breakfast meetings and dinners to large conferences, commercial events, garden parties and even balls. Approximately 450 events are held in the Ambassador’s Residence each year, entertaining a total of c 15,000 guests.

Main responsibilities:

• Reporting to the Deputy Residence Manager, the Residence Events officer organises a wide range of events for the Ambassador and the wider Embassy.
• Working under the supervision of the Deputy Residence Manager in her capacity as Residence Events Manager and in collaboration with HMA Private Office, the Residence Events officer coordinates the Ambassador’s official entertainment – compiling and centralising guest lists; wording invitations; inviting guests; monitoring replies; preparing table plans; preparing guest lists for security; printing menus; attending events as required.
• Within the events team, the Residence Events officer is responsible for the delivery of a variety of events, such as house tours, breakfasts, lunches, receptions and dinners.
• In liaison with the Residence Support Officer, the Events Officer is responsible for the management of the Residence files on MS Teams; recording of accurate final guest numbers for statistics; recording statistics on houseguests; ensuring all contact data is up to date.
• Provide support to the Residence Events Manager in the organisation and delivery of external and other large-scale events.
• Manage of the houseguests’ programme, including updating the calendar with arrival and departure times and communicating information to relevant teams (pantry, kitchen and housekeeping).
• Manage a rolling programme of house tours, liaising with the visiting associations and house tour guides as necessary. He / she also manages the income generated through book sales and house tours in liaison with the charity committee and Residence Manager.
• With supervision from the Deputy Residence Manager, the Events Officer ensures the “Residence and Events” Channel is up to date on Microsoft Teams: including access to invitation and guest list templates, Residence prices, Residence guidelines and organogram, and Residence event bidding forms.
• Ad hoc tasks as necessary providing assistance to the Deputy Head of Mission in liaison with his APS; answering general protocol enquiries from the public.
• Covering for Deputy Residence Manager in her absence.

Essential qualifications, skills and experience

• Fluency in written and spoken French and English (C1 level according to CEFR*)
• Two years’ experience on events organisation and delivery.
• A creative mindset.
• Strong organisational and time management skills – ability to manage competing priorities.
• High level of discretion and integrity.
• Excellent working knowledge of Microsoft Outlook, word, Excel and Sharepoint applications.
• Ability to work effectively and supportively with colleagues, both autonomously and in a team.
• Ability to work flexible hours in support of events hosted at the Residence, which will require regular evening work and some early mornings. There may also be some occasional weekend work

Desirable qualifications, skills and experience

• Good knowledge of Zkipster, Canva (or equivalent).
• Good finance management skills.
• Good knowledge of Franco-British culture and current affairs.
• Experience working in an international environment.

Required behaviours

Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together

Application deadline

25 November 2025

Grade

Administrative Officer (AO)

Type of Position

Full-time, Permanent

Working hours per week

35

Region

Europe, Eastern Europe & Central Asia

Country/Territory

France

Location (City)

Paris

Type of Post

British Embassy

Number of vacancies

1

Salary Currency

EUR

Salary

3,872

Type of Salary

monthly

Start Date

19 January 2026

Other benefits and conditions of employment

This is a full time, permanent contract. The position is based on a 35h week. The monthly salary is 3,872€ (gross). In addition, staff receive meal contribution.

All appointments are subject to professional background check satisfactory security clearance. The successful applicant will be required to provide a copy of his/her passport or national identity card for all nationalities held, an up-to-date criminal record (casier judiciaire) for recent countries of residence (which can be obtained online at https://www.cjn.justice.gouv.fr/cjn/b3/eje20), two written proofs of address (utility invoices and/or bank statements) and two references.

Staff recruited locally by the British Embassy in Paris in France are subject to Terms and Conditions of Service according to local French employment law and FCO guidance for Local Staff. The posts we offer are not an entry point into the UK’s Diplomatic Service.

Your application will only be considered if you follow the guidance below:

• Your application must be sent in English only.
• Your application must clearly indicate all nationalities you hold.

The successful candidates will be subject to professional background checks and security clearance.

The start date mentioned in the advert is just an expected start date. The appointment can start earlier or later depending on several factors.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in France and be prepared to ensure that right remains throughout the scope of the contract.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Learning and Development opportunities: The France Network puts a very strong emphasis on L&D and the jobholder will be able to benefit from opportunities offered by the Diplomatic Academy and civil service learning, as well as informal opportunities within the Embassy on topics.
The successful applicant will be encouraged to be actively involved in the corporate life of the British Embassy, contributing to the wider objectives of the British Government’s through the France network and supporting the British Embassy’s positive working environment.

Working Pattern: The position is based on a 35- hour working week.

This is a full-time role, Monday to Friday 09:30 to 18:00. Hours may be flexible in support of events hosted at the Residence. Working remotely is not compatible with this role.

Equal employment
We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, sexual orientation, age, marital status, disability or gender identity. We particularly encourage applications from candidates with protected characteristics. The FCDO France Network want to maximise the potential of everyone who chooses to work for us, regardless of their background.

Further information
Our recruitment process is underpinned by the principle of appointment on the basis of fair and open competition and appointment on merit, as outlined in the Civil Service Commissioners’ Recruitment Principles.

Additional information

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

The British Embassy Paris wants to create a diverse, inclusive and friendly environment in which people can perform at their best because they feel supported; are able to be themselves in the workplace; and have opportunities to develop and grow. We want all our colleagues, regardless of grade, background or experience, to share our strong sense of purpose and ambition to deliver the best possible outcomes.

We know that diversity of background, experience and thought will help us achieve our goals. We actively encourage applications from colleagues from Minority Ethnic and underrepresented backgrounds and from groups with protected characteristics.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements