JOB DESCRIPTION

Procurement Officer

Role of Purpose:

The Procurement Officer is responsible for delivering effective, compliant, and timely supply chain support for non-programmatic (operational) procurement processes. This role ensures that Save the Children Indonesia’s operational supply needs are met in a cost effective and efficient manner, in accordance with organization standards and donor requirements. The role works closely with Business Support, TDU, safety & security, and support staff to ensure the smooth running of daily office operations.

What You will do:

Non-Programmatic Procurement Management:

• Coordinate and manage end-to-end procurement of goods and services for operational purposes.
• Ensure procurement activities are completed in line with organization Policy and donor regulations.
• Obtain competitive quotations, prepare bid analysis, and ensure appropriate authorization levels are met.
• Work closely with finance to ensure timely and accurate payment to suppliers.
• Track and report on procurement status, lead time, and delivery issues to internal stakeholders.

Compliance and Documentation:

• Ensure that all procurement documentation is properly filed (both hard and soft copies) and audit ready.
• Adhere to organization internal controls and procurement thresholds.
• Participate in internal/external audits and provide relevant supply chain documentation as required.
• Report any suspected fraud, irregularities, or non-compliance in procurement processes.

Vendor and Market Engagement:

• Monitor local market trends, pricing, and availability of goods and services to support informed procurement decisions and ensure value for money.
• Support the registration, prequalification, and periodic evaluation of suppliers to build a reliable vendor database that meets program needs and compliance standards.
• Establish and sustain professional communication with vendors and service providers to ensure responsiveness, transparency, and adherence to agreed terms and delivery timelines.
• In collaboration with the Supply Chain Operations Coordinator and program team, assess vendor performance based on quality, reliability, pricing, and compliance.
• Promote fairness and transparency by ensuring that all vendor interactions follow organization code of conduct, procurement ethics, and anti-bribery standards, and immediately report any suspected violations.

Coordination and Reporting:

• Coordinate closely with program teams to ensure procurement is aligned with implementation needs and schedules.
• Maintain and regularly update a procurement tracker and procurement plan.
• Provide timely procurement status reports to the Supply Chain Operations Coordinator and Program Managers.
• Work closely with the finance team for timely payment processing and budget reconciliation.

What We need:

Essential

• Bachelor’s degree in logistics, business administration, or relevant field; or at least 2–3 years of experience in procurement, supply chain, or logistics, preferably in an NGO or similar setting.
• Solid understanding of procurement procedures.
• Strong organizational and communication skills.
• Proficient in Microsoft Excel, Word, and email applications.
• Proven ability to prioritize tasks and meet deadlines under pressure.

Desirable

• Knowledge of donor procurement requirements.
• Experience in inventory management systems.
• Previous experience with SCI or familiarity with its systems and standards.
• Fluency in English and Bahasa Indonesia.

Location: Jakarta
Save the Children encourages qualified candidates to apply regardless of religion, race, gender, sexual orientation, or disability.