JOB DESCRIPTION

SECRETARY TO THE HEAD OF UNIT

Directorate-General REGIONAL AND URBAN POLICY (DG REGIO) of
the European Commission

Selection reference: REGIO/COM/2025/2281
Domain*: Support staff
Where: Unit REGIO.A.3 – „Budget and financial management “, Brussels
Staff category and Function Group: Temporary agent 2b/2d – Administrative Agent / Secretary
Grade: AST/SC 1-2
Publication deadline: 27/11/2025 – 12.00 (Brussels time)

WE ARE

The Budgetary and Financial Management unit of DG REGIO. Our primary mission is the transparent
management of the budget at the disposal of the DG.

Our unit is organised in five sectors, in charge of the (1) budget, (2) shared management
programmes, (3) technical assistance – legal and financial procedures, (4) technical assistance –
strategy and (5) financial and contractual management of the Cyprus settlement and financial
instruments.

This vacancy is attached to the Head of Unit, within a small administrative support team whose
main responsibilities include (1) Acting as Data Entry Agent in SUMMA, (2) Providing information to
the staff and management on the unit’s operations and results, and (3) Improving internal
communication and the sharing of knowledge and information

WE PROPOSE

The position consists of being the contact point of the Unit composed of around 55 people, divided
in five sectors, but seven teams.

Being part of the administrative support team, your responsibilities will include providing the Head
of Unit, the Deputy Head of Unit and the members of each team with secretarial support, including:
• Manage absences,
• Assign ARES tasks and documents,
• Organise meetings,
• Act as the unit contact point and share information within the Unit
• Acting as Data Entry Agent in SUMMA by performing the first steps of financial operations, checks
and encoding

WE LOOK FOR

We are looking for a dynamic and motivated colleague with experience in providing administrative
support. Having a good understanding of financial rules and procedures or having acted as Data
Entry Agent in SUMMA is an advantage. The ideal candidate would contribute to and help maintain
a positive and collaborative working environment that ensures timely and high-quality deliverables.
He/she should be able to work both autonomously and in a small team. In executing the financial
tasks, he/she will have to use various IT tools, such as SUMMA and ARES. In executing the
administrative tasks, he/she will have to use other IT tools, such as SYSPER, ARES, DECIDE,
WEBDOR, ePOETRY, MIPS+, VPASS. Practical experience of these systems is an advantage.

HOW TO EXPRESS YOUR INTEREST?

You should send your documents in a single pdf in the following order:
1. your CV
Please send these documents by the publication deadline to [email protected]
indicating the selection reference REGIO/COM/2025/2281 in the subject.

2. completed application form.

No applications will be accepted after the publication deadline.