JOB DESCRIPTION

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant”s location.

Organizational Setting

The Division of Information Technology provides support to the IAEA in the field of information and communication technology (ICT), including information systems for technical programmes and management. It is responsible for planning, developing and implementing an ICT strategy, for setting and enforcing common ICT standards throughout the Secretariat and for managing central ICT services. The IAEA”s ICT infrastructure comprises hardware and software platforms, and cloud and externally-hosted services. The Division has implemented an IT service management model based on ITIL (IT Infrastructure Library) and Prince2 (Projects in a Controlled Environment) best practices.

Main Purpose

The Associate Programme Officer (MTIT) works in the Office of the Director, reporting to the Chief Information Officer, whose function is to ensure overall coordination of activities between the Division’s Sections with a view to enhancing the efficiency and effectiveness of implementation, and administrative processes.
The incumbent supports the Director and Section Heads in tracking deadlines and deliverables, and develops and implements means to collect and monitor performance indicators. The Associate Programme Officer (MTIT) also conducts financial and budgetary analyses and prepares and drafts reports and analyses.
The Associate Programme Officer (MTIT) assists in the coordination of the Division’s programme and budget and related reporting and monitoring activities. The Associate Programme Officer (MTIT) supports efforts to increase the effectiveness of collaboration and internal communication.

Role

The Associate Programme Officer (MTIT) is a collaborator and analyst, providing input and support as needed, and developing expertise and knowledge in the area of management, budget and programme and financial planning and implementation; and a team member, working collaboratively within the Division as well as with other departments and Offices.

Functions / Key Results Expected

• Coordinates activities between the Division’s Sections with a view to enhancing the efficiency and effectiveness of implementation, and administrative processes, including for official MTIT coordination groups (such as ITAG and IT Steering Committee).
• Conducts analysis and drafts reports and other internal communications for decision-makers on areas of strategic interest within MTIT for the Director or Section Heads.
• Coordinates and provides centralized support and facilitates various Divisional activities.
• Tracks deadlines, deliverables and develops and implements means to collect and monitor performance indicators.
• Contributes to the resources planning and budget implementation of the Division by monitoring and analyzing the progress of programme and budget implementation across all awards and Sections.
• Identifies and analyses financial challenges and makes recommendations for resolving them.
• In close cooperation with the Office of the Deputy Director General MT, participates in the development of the Division’s programme and budget submission.
• Provides quality checks for all financial and resource planning data and other reports.
• Support the Division in quarterly reporting.

Competencies and Expertise

Core Competencies (Competency Framework)

Name: Definition

Communication: Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results: Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

Teamwork: Actively contributes to achieving team results. Supports team decisions.

Planning and Organizing: Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

Name: Definition

Analytical thinking: Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.

Judgement/decision making: Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules.

Technical/scientific credibility: Acquires and applies new skills to remain up to date in his/her area of expertise. Reliably applies knowledge of basic technical/scientific methods and concepts.

Required Expertise

FunctionNameExpertise Description FinanceBudget and Financial ManagementKnowledge of Budgetary concepts and financial analysis. Administrative SupportData and Information Analysis and ReportingAbility to analyse data and compile reports. Administrative SupportDiscretion and Respect for ConfidentialityProper judgement to assess the confidentiality of information. Administrative SupportInformational and Workflow ManagementSkills in the analysis of information flow and workflows.

Qualifications, Experience and Language skills

• Bachelor”s Degree – University degree in international relations, business administration, economics, or a related field.
• Minimum of two years of experience in programme and resources planning, assessment and review or a related field.
• Knowledge of the principles and applications of results-based management and programme and project planning.
• Excellent computer skills in all the common applications required for word processing, data analysis, graphs, report preparation; knowledgeable in Enterprise Resource Planning (ERP) applications (ORACLE).
• Skills in problem analysis and information research.
• Strong analytical and financial skills.
• Ability to follow-up on tasks independently.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $55163 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 31112*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks” annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions

General Information

• The IAEA”s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person”s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements