JOB DESCRIPTION

24181 | Registry

Deadline for Applications:: 16/12/2025

Organizational Unit:: Information Management Services Section, Registry

Duty Station:: The Hague – NL

Type of Appointment:: Established Post

Post Number:: E-9947

Minimum Net Annual Salary (Single Rate):: €103,882.00

Contract Duration:: For initial appointments, the Court offers a two-year appointment with the possibility of extension (six month probationary period).

A roster of suitable candidates may be established for this post as a result of this selection process for both fixed-term established and general temporary assistance posts.

Organisational Context

Under the direct supervision of the Director of Judicial Support, the Information Management Services Section ensures that the Registry puts in place adequate Information Management (IM) services, for the benefit of all Organs and activities of the Court. The Information Management Services Section will also provide services to other Registry clients, including external parties relying on the policies and technology of the Court. Information services consist of:

Information management activities which include:

• Developing policies and best practices for the management of (digital) documents, records and archives; library services and knowledge management, whether technology based or not.
• Information Systems support including systems development, administration and integration.
• Technology Services Operations support, including end-user services, communications and networking technology, audio-visual technology
• Information security activities, including developing policies and best practices, implementing information security standards and managing risk related to information, whether technology based or not.

The Information Management Services Section provides:

• Advice on best practices addressing the needs of its clients and the Court’s and Registry’s strategic objectives.
• Integrated solutions (i.e. systems, policies and processes) relying on industry best-practices on all aspects of information services related to capturing, storing, preserving, delivering, securing and managing information and communication.
• Leadership and dialogue with clients in relation to the innovation, awareness and adoption of new information practices, tools and technology-enabled processes and practices that will improve productivity, effectiveness, information sharing and availability.
• Strategic input and support for the implementation of a continuous change management process harnessing the use of information and technologies.

Duties and Responsibilities

Within this framework, and under the direct supervision of the Chief IMSS, the incumbent will perform the following duties:

• Leads, manages, develops, and oversees the work carried out by the Unit, including through effective human resources management and prioritization of work.
• Proposes programme of work to Chief of Section to achieve Section’s and Registry’s objectives.
• Adopts relevant procedures for effective functioning of Unit
• Works closely together with other units within the Section
• Gives direction to and leads the management of (digital) documents, records and archives in the Registry, including through the development of policies, procedures, workflows, advice, best-practices, trainings and change processes.
• Monitors, analyses and reports on implementation and impact of the latter and within delegated authority, takes or advises on follow-up actions.
• Supports and facilitates internal communication, information-sharing, knowledge management and preservation of legacy information.
• Provides advice and services and serves as focal point to other organs of the Court in relation to the management of (digital) documents, records and archives.
• Provides high-quality solutions to information management problems and clients’ need.
• Closely coordinates with, and contributes to the work of, other units in the Information Management Services Section.
• Contributes to the acquisition, development and implementation of technology and system to achieve policies and practices.
• Ensures that information security standards and policies are incorporated in activities and outputs of Unit.

Essential Qualifications

Education:

Advanced university degree in information management, documentation, archiving, information science or a related field. A first-level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.

Experience:

A minimum of seven years (nine years with a first level university degree) of relevant work experience in information security or a related field.

• Experience in working in the judicial institutions (i.e. tribunals) is considered an advantage.
• Experience in the design of information architectures is desirable
• Experience in all phases of SDLC (system development lifecycle) and information lifecycle is required.
• Demonstrated experience in implementing data management practices such as data integration, master data management, metadata management, data quality management, security/privacy, and data modelling.
• Experience is leading organizational changes for information governance is desirable
• Experience in coordinating and managing large scale data migrations and transitions from legacy systems is desirable

• Experience in complex multi-cultural organisations is required.

Knowledge, Skills and Abilities:

• IT-service management best practices, such as ITIL.
• Knowledge of international standards for information management, such as ISO 15489
• Excellent planning and coordination, judgment and decision-making and analytical skills
• Respect a high standard of confidentiality.
• Ability to work in a non-discriminatory manner, with respect to diversity.
• Professional and personal integrity.
• Ability to manage and mentor a team by demonstrating leadership, recognizes and responds appropriately to ideas, interests and concerns of others, appraise staff fairly and objectively, timely providing on going feedback and recognition.
• Ability to delegate responsibility, accountability and decision-making authority to the team members.

Knowledge of Languages:

Proficiency in one of the working languages of the Court, French or English is required. Working knowledge of the other is an asset. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) would be considered an asset.

ICC Leadership Competencies
Purpose
Collaboration
People
Results

ICC Core Competencies
Dedication to the mission and values
Professionalism
Teamwork
Learning and developing
Handling uncertain situations
Interaction
Realising objectives

Learn more about ICC leadership and core competencies.

General Information

Candidates appointed to posts at a P-5 grade or in the Director category are subject to a maximum aggregate length of service of seven years. This is pursuant to a decision of the Assembly of States Parties (ASP Resolution ICC-ASP/23/Res.2 – ICC-ASP-23-Res.2-ENG) to implement a tenure policy at the Court as of 1 January 2025.

– The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.

– Applicants may check the status of vacancies on ICC E-Recruitment web-site.

– Post to be filled by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process. This is pursuant to a decision of the Assembly of States Parties (ASP Resolution ICC-ASP/23/Res.3 – ICC-ASP-23-Res.3-ENG) to introduce a moratorium on the recruitment by the ICC of staff of non-States Parties’ nationality.

– In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.

– Applications from female candidates are particularly encouraged.

– The International Criminal Court applies the Inter-Organization Mobility Accord and can support secondment of staff from organizations of the United Nations Common System.