Location:

Brussels, Belgium
Salary:

$55,660 - $69,575 / YEAR
Job type:

TEMPORARY
Posted:

2 weeks ago
Category:

Human Resources
Deadline:

28/11/2025

JOB DESCRIPTION

HRM Assistant – HR Specialist

Directorate-General for Digital Services CERT-EU of the

European Commission

Selection reference: DIGIT/C0M/2025/2531 Domain: Human Resources Management Where: DIGIT CERT-EU, Brussels

Staff category and Function Group: Temporary agent 2b/2d Grade range: AST 1-3

Publication deadline: 28.11.2025 – 12.00 (Brussels time)

WE ARE

DIGIT is the Directorate-General for Digital Services whose aim is to deliver digital services to enable EU policies and to support the Commission’s internal administration. CERT-EU is the Cybersecurity Service for the European Union institutions, bodies, offices and agencies (Union entities). CERT-EU is administratively attached to DIGIT.

Established in 2011 to shore up the ICT security for the Union entities, we have been steadily expanding our IT security operations over the years and currently serve over 90 such entities spread across the Continent and beyond. From our base in Brussels, we work with a range of peers, partners and researchers from all over the world to ensure we maintain our technological edge and have access to the best-in-class expertise.

WE PROPOSE

CERT-EU is looking to hire a truly motivated Human Resources Management Assistant-HR Specialist. This is a highly challenging and empowering job which provides many opportunities for one’s competencies to shine in a very friendly, supportive, human and professional environment. The selected candidate will manage the recruitment process within the CERT-EU Directorate of the contractual agents, temporary agents, officials, seconded national experts, secondments, trainees and interims in close collaboration with DG HR and DIGIT’S Business Correspondent.

The job holder will oversee the entire candidate selection process: from research and selection to interview and administrative follow-up. Ensuring the compliance of all HR related activities with all applicable regulations and rules. Assisting in the organisation of the annual CERT-EU conference (+/- 500 attendees). Providing administrative support when needed in coordination with the Secretariat and Management Support’s office manager.

The position will consist of the following, amongst other tasks:

Organising the recruitment of contractual agents, temporary agents and officials: research and selection of candidates, invitation to the interviews, preparation of documents (job description/vacancies, evaluation grid, cv, publication of vacancy communications internally and externally), requesting recruitment via Ares to AMC.

Ensuring the efficiency and compliance of all HR related processes with workforce planning activities, actively executing part of them, drafting and publishing of vacancy notices using a variety of sourcing channels; coordinating selection processes for staff, seconded national experts, trainees and interims.

Contributing to and supporting the senior and middle management of CERT-EU in the development and implementation of HR initiatives, systems and processes.

Engaging with (BC) and (AMC) to discuss the allocation of budget and the designation of job numbers in close coordination with the budget officer and office manager of CERT-EU. Coordinating the examination process for contractual agents for the CAST sessions, ensuring prompt updates and communication with management.

When requested participating in both informal and formal interviews for contractual agents, diligently upholding all HR procedural standards to ensure compliance.

Providing assistance to the senior and middle management of CERT-EU, in close coordination with the Directorate’s office manager, in case of back-up by handling appointments, responding to general inquiries, preparing documents and files, incoming correspondence via Ares, follow-up and respect of deadlines.

Providing assistance in case of back-up to prepare mission orders and expenses claims, book travel and accommodation, route planning and contact with the organisers (MIPS).

WE LOOK FOR

The selected candidate should also possess knowledge and experience in the following domains:

Professional experience in human resources management, including the organisation and execution of recruitment processes for contractual agents, temporary agents, and officials
covering candidate research and selection, invitation to interviews, preparation of documentation and coordination of recruitment via the Commission document management system (Ares) to HR.

Proven ability to support travel and mission-related logistics, including preparing mission

orders, verifying expenses, booking travel and accommodation (MIPS).

Experience assisting with local security matters and managing EU Classified Information (EUCI), including maintaining functional mailboxes and registries for EU Confidential and EU Secret documents.
Demonstrated ability to continuously improve HR processes, including participation in HR information sessions organised by DG HR and effectively relaying updates to management to support informed strategic decision-making.

The candidate should also demonstrate the following skills:

High level of customer-orientation and willingness to remain aware of customers’ needs.
Strong analytical, critical thinking and problem-solving skills including the ability to deal

with a large amount of information in a limited time.

Awareness about cybersecurity related topics.
Excellent communication skills in English and French, both orally and in writing.
High degree of commitment and flexibility, with the ability to adapt to changing priorities and navigate complex organisational structures in an international setting.
A focus on constant learning and improving technical and personal skillsets.
Ability to maintain attention to detail and accuracy, even under tight deadlines.
Ability to establish and maintain effective working relationships with stakeholders across sectors/teams, leveraging communication skills to align project objectives with organisational strategy and goals.

To make your application stand out, please consider that the ideal candidate will possess some, or all, of the following:

At least 3 years of hands-on professional experience in human resources management within a high-paced, service-oriented, operational cybersecurity environment, preferably within a European institution, agency, office, or body and at least 2 years of experience providing high-level administrative support in a fast-paced international environment, working with senior leadership and coordinating across multiple departments.
Demonstrated success in end-to-end recruitment and workforce planning is essential, including a proven ability to attract, select, and retain scarce cybersecurity talent.
Professional experience in providing operational and administrative support and resources to senior and middle management, including managing appointments, correspondence (via Ares), document preparation, and deadline follow-up in coordination with the Directorate’s office manager.
Professional experience in event organisation and logistics, including assisting in the planning and execution of large-scale events.
Ability to assist in the coordination of various internal events, including team-building activities, workshops, and meetings.
Experience in a recognised training such as SysAdmin, Audit, Network, and Security (SANS), covering security principles, authentication systems, social engineering, networking basics with protocols etc.
Demonstrated commitment to continuous professional development in cybersecurity (understanding of cybersecurity services, concepts and terminology, including familiarity with the Traffic Light Protocol (TLP) and associated information-sharing rules.