JOB DESCRIPTION

Team Leader – Unit’s Mail and End of Service Rights

In the Paymaster Office (PMO) of the European Commission

Selection reference: PM0/C0M/2025/2623 Domain: Remunerations, Rights and Obligations

Where: Unit PM0.2.001 – “Unit’s Mail and End of Service Rights”, Brussels Staff category and Function Group: Temporary agent 2b – Assistant Grade range: ASTI-4

Publication deadline: 04/12/2025 – 12.00 (Brussels time)

WE ARE

The mission of the PMO (Paymaster’s Office or Office for the administration and payment of individual entitlements) is to provide a high quality and user-friendly service to beneficiaries by promptly and accurately managing, determining and paying individual rights and expenses (e.g. salaries, pensions, sickness insurance reimbursements and mission expenses). PMO.2 Pensions’ Unit (with around 80 persons) consists of two sectors:

• The “Pensions” sector is responsible for fixing and paying out the pension rights (retirement,

invalidity and survivor’s pensions) of officials and other servants.

• The “Pension Transfers an unemployment benefits” sector, which is responsible for the

transfer IN of pension rights accumulated previously to the system                            of the European

institutions and vice versa, the transfer OUT of rights accumulated within the EU to national or private schemes and the payment of severance allowances and the unemployment benefit allowance.

WE PROPOSE

Coordinate procedural improvements, complaint responses, and IT/Knowledge Management activities, including contributing to the PMO Knowledge Hub and the development of digital tools.

Monitor team performance, plan resources, and deliver training, ensuring smooth execution of tasks and development of staff competences.

Contribute to internal communication and outreach, including updating guides, newsletters, Staff Center Articles, and participating in PMO events and information campaigns. Coordinate the Unit’s Mail team, ensuring correct and timely application of document management procedures, smooth flow of incoming and outgoing mail, and dissemination of relevant information within the team.

All the tasks are carried out in accordance with the Statutory rules, respecting the deadlines set for the realisation of the activities as well as the related quality standards.

WE LOOK FOR

Qualifications:

In order to be recruited for this position, you must have at least

• a level of post-secondary education attested by a diploma, or
• a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by the Ministry of Education) will be accepted. Furthermore, before recruitment, you will be required to provide the documents that corroborate the eligibility criteria (diplomas, certificates and other supporting documents).

Languages:

• have a thorough knowledge (minimum level Cl) of one of the 24 official languages of the EU^[1]
• AND a satisfactory knowledge (minimum level B2) of a second official language of the EU, to the extent necessary for the performance of the duties.

^[1]  The official languages of the European Union are: BG (Bulgarian), CS (Czech), DA (Danish), DE (German), EL (Greek), EN (English), ES (Spanish), ET (Estonian), FI (Finnish), FR (French), GA (Irish), HR (Croatian), HU (Hungarian), IT (Italian), LT (Lithuanian), LV (Latvian), MT (Maltese), NL (Dutch), PL (Polish), PT (Portuguese), RO (Romanian), SK (Slovak), SL (Slovenian), SV (Swedish).

You should send your documents in a single pdf in the following order:

1. your CV 2. completed  application  form.

Please send these documents by the publication deadline to [email protected] indicating the selection reference PM0/C0M/2025/2623 in the subject.