JOB DESCRIPTION

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant”s location.

Organizational Setting

The Department of Management (MT) provides a “platform of services” that serves as a foundation for the successful delivery of the IAEA”s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.

One of the main functions assigned to the IAEA by its Statute is to foster the exchange of scientific and technical information and the dissemination of knowledge in the nuclear field among Member States.

To facilitate the effective exchange and dissemination of information relevant to the IAEA”s work and mandate, the Division of Conference and Document Services (MTCD) coordinates and supports the implementation of these activities for its users and clients, both internal and external, by organizing meetings and conferences, issuing documents in the six official IAEA languages i.e. Arabic, Chinese, English, French, Russian and Spanish, and editing, printing and distributing publications.

The MTCD Language Services Section (LSS) is responsible for coordinating, managing and delivering language services for the Agency. The Section promotes multilingualism and maintains language standards of the organization through editing and translation of Policy Making Organ (PMO) documents, incoming and outgoing Secretariat documents and correspondence, web articles and advocacy material, Agency publications and other content.

The Spanish Language Service is one of six language teams in the Language Services Section within the Division, responsible for the drafting, editing and translation of content, as required, into Spanish. Content is required to be of a high quality and often short deadlines have to be met.

Main Purpose

Reporting to the Section Head (Language Services Section) the Head of the Spanish Language Service revises and, if required, drafts, edits and translates a range of administrative, legal, economic, scientific and technical content. He/she has overall responsibility for all matters related to the Spanish language, which includes identifying and assessing new talent, training new language service freelancers in the Service team, as well as ensuring the high quality and timely delivery of content in Spanish.

Role

The Head of the Spanish Language Service plans and coordinates the work of the Spanish Language Service team, which includes Professional staff and freelancers, and assesses the competence of the team members, as well as new talent. He/she also provides input on the assessment of the linguistic competence of staff and freelancers required to carry out proofreading tasks in the Multilingual Output Production Team, as well as new talent, as required. The incumbent applies his/her analytical and linguistic skills to revising content produced by others and, if required, to drafting, editing or translating content. He/she checks the work of Spanish Language Service staff and freelancers for accuracy, completeness, comprehensibility, style and presentation and is responsible for the work done in the Service. The Head of the Spanish Language Service is also a substantive expert, leveraging knowledge and experience both in the subject matter of the Agency’s activities and in the Spanish language.

Functions / Key Results Expected

• Plan and coordinate the work of the Spanish Language Service team.
• Revise content in Spanish produced by other staff members and freelancers in the Service team, covering a broad range of scientific, technical, administrative and legal subjects.
• Draft, translate and edit content, as required.
• Take authoritative decisions on issues related to terminology, language and subject matter, including assessing the competence of the Professional staff and freelancers in the Spanish Language Service team.
• When required, provide input on the assessment of the linguistic competence of staff and freelancers required to carry out proofreading tasks in the Multilingual Output Production Team, as well as new talent.
• Provide training and guidance to the Spanish Language Service team and, when required, linguistic training and guidance to the Multilingual Output Production Team.
• Implement innovative solutions and best-practice policies and standards as directed by the Section Head in the production of Spanish language content.

Competencies and Expertise

Core Competencies (Competency Framework)

Name: Definition

Communication: Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate.

Achieving Results: Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned.

Teamwork: Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility.

Planning and Organizing: Sets clearly defined objectives for himself/herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances. Monitors team’s performance in meeting the assigned deadlines and milestones.

Functional Competencies

Name: Definition

Client orientation: Examines client plans and develops services and options to support ongoing relationships. Develops solutions that add value to the Agency’s programmes and operations.

Judgement/decision making: Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement/decision making, in full compliance with the Agency’s regulations and rules.

Knowledge sharing and learning: Identifies and establishes systems and mechanisms to facilitate development of best practice and knowledge management. Encourages staff members to learn continuously and to share knowledge through mentoring, networking and development, and training opportunities.

Required Expertise

FunctionNameExpertise Description Language and Conference ServicesEditing and ProofreadingMust be able to edit and proofread the translations of the translating staff. Language and Conference ServicesRevisingMust be able to edit and revise the translations of the translating staff. Language and Conference ServicesSpanish EditingMust be able to independently edit the translations of the translating staff. Language and Conference ServicesTerminologyAssistance in the development of the central terminology database and reference archives. Language and Conference ServicesTranslatingMust be able to provide translation documents from English into Spanish. Language and Conference ServicesTranslation Support ToolsExpertise and knowledge of translation support tools is essential.

Qualifications, Experience and Language skills

• Advanced (Master”s) university degree in translation, languages or related field. University (Bachelor`s) degree in translation, languages or related field with two additional years of the relevant experience may be considered in lieu of advanced university degree.
• Minimum of 10 years of relevant professional experience in the field of translation.
• Minimum of four years of experience in an international organization, public sector or non-profit organization, or equivalent.
• Experience in supervising teams of translators would be an asset.
• Knowledge and experience in using Microsoft Office software and IT translation tools, in particular Trados Studio and MultiTerm.
• Excellent oral and written command of English and Spanish. Knowledge of other official IAEA languages (Arabic, Chinese, French and Russian) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $101540 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 55339*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks” annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions

General Information

• The IAEA”s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person”s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.