JOB DESCRIPTION

Org. Setting and Reporting

On 29 May 1948, the United Nations Security Council, in its resolution 50 (1948) called for a cessation of hostilities in Palestine and established the first peacekeeping mission headed by a UN Mediator with the assistance of a group of military observers to be known as the United Nations Truce Supervision Organization (UNTSO). UNTSO is mandated to observe and maintain the unconditional ceasefires and assist the parties to the 1949 Armistice Agreements in the supervision of the application and observance of the terms of those Agreements. UNTSO”s mandate covers five countries, including Egypt, Israel, Jordan, Lebanon, and the Syrian Arab Republic. This position is located in the Movement Control Unit under Supply Chain Management Unit of the United Nations Truce Supervision Organization (UNTSO) in Jerusalem. The incumbent reports to the Supply Officer (Supervisor, Centralized Warehouse Unit).

Responsibilities

Under the overall direction of the Chief Supply Chain Management Officer and the direct supervision of the Supervisor, Central Warehouse Unit, the incumbent will be responsible but not limited to the following duties:

• Assists in arranging the movement of inbound and outbound cargo via all applicable modes of transport (air, sea, road and rail), and monitors delivery of cargo and communicate shipping details to all concerned parties.
• Completes cargo manifests and prepares customs clearance and related other documentation.
• Ensures cargo (including Dangerous Cargo) is packed and handled in accordance with International regulations.
• Prepares the movement of inbound and outbound passengers on UN mission aircraft or commercial aircraft chartered by the UN on a short term basis and assists all passengers in clearing customs and immigration.
• Prepares and processes weekly/monthly attendance records, MOPs, CMRs, supply request and other documentation as required.
• Provides physical manpower support during loading unloading delivery and Physical Verification
• Assist in receiving, inspection and put-away of all incoming items to appropriate warehouse Bin location.
• Ensure newly received items are labelled and properly arranged in the storage shelves/bins, and correctly entered the system.
• Assists in conducting physical inspections United Nations Property and cycle count of inventories (consumable/expendable property) in accordance with Centralised Warehousing Operations Manual.
• Receives authorized on-line requisitions for goods and services; verifies requisitions in accordance with sections’/units’ monthly requirements.
• Monitors stock of supplies in the stores; conducts regular stock taking of expendable items in the supply stores; informs the supervisor on discrepancies observed and on supplies which require stock replenishment in a timely manner.
• Assist in warehouse operations and ensure warehouse and all storage facilities neat and tidy ensuring shelves are free from cobwebs and dust. Sort and file all paperwork such as goods receipt slips, Issue slips, Hand over/ Take over vouchers and other warehouse documents in their appropriate folders.
• Operates material handling equipment (MHE) and other specialized equipment such as forklifts, trolley’s and pallet lifters;
• Prepares, processes and follows-up on administrative arrangements with respect to staff official travel.
• Maintains Unit files as required (both in hard and soft copies), administrative instruction and other related documentation.
• Working at the office. Driving or walking to other offices within the compound, bend, stoop, kneel, reach, and climb to perform work. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds and heavier weights. The incumbent is exposed to moderate hazards when working at the warehouse.
• Performs other duties as and when required by the supervisor.

Competencies

• Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent is required. Additional technical/vocational qualifications in logistics, warehousing and/or transportation are desirable.

Job – Specific Qualification

• A valid driver’s license type B and C1 for Israel is required (attach a copy of your license). The incumbent must be qualified and licensed to operate light/medium vehicles, including mechanical handling equipment. Technical/vocational qualifications in logistics, warehousing and/or transportation are desirable.

Work Experience

• At least three (3) years of progressively responsible experience in movement operations acquired through commercial air/sea/road/rail operations, commercial freight forwarding, warehousing, supply chain management, military logistics or civilian logistics working environments is required
• Experience dealing with National authorities or customs authorities is desirable.
• Experience in an international organization such as the United Nations is desirable.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and inventory control systems is desirable.
• Experience in the use of Enterprise Resource Planning (ERP) systems, such as Umoja, SAP or equivalent, is required.
• 2 years of experience operating material handling equipment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Hebrew and Arabic are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).

Required Languages

LanguageReadingWritingListeningSpeakingEnglishUN Level IIUN Level IIUN Level IIUN Level IIHebrewUN Level IIUN Level IIUN Level IIUN Level IIArabicUN Level IIUN Level IIUN Level IIUN Level II

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.