JOB DESCRIPTION

General Information

Position Title

Supply Chain Management Associate

Job Category

Supply Chain Management

Duty Station(s)

Port Sudan

Seniority Level

Associate

ICS Level

ICS 06

Contract Type

ICA – LICA – Support – Regular

Contract Level

LICA 6

Posting Start Date

24-Nov-2025

Posting End Date

14-Dec-2026

Duration

Supply Chain Management Associate (Logistics and Assets Management)

Job Highlight

General Background

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners” needs, while offering the benefits of economies of scale.

About the Region

The UNOPS Global Portfolios Office (GPO) unites the New York Portfolios, including the Peace and Security team (PSC); the Geneva Office; and the Vienna-based Water, Environment and Climate (WEC) teams, to maximize global impact, foster efficiencies and streamline global programmes. Leveraging our collective expertise and networks, GPO supports UNOPS” strategic priorities and the SDGs across over 130 countries. We deliver project management, fund management, advisory services, project implementation, and HR services, working closely with major global partners. Our thematic focus includes sustainable development, climate action, health, peace & security, and humanitarian action.

About the Country/Multi-Country Office

The New York Portfolios Office (NYPO) manages UNOPS” New York-based portfolios, delivering project and programme management, procurement, HR, and financial services to global partners, from the UN Secretariat to Member States. NYPO strategically positions UNOPS with these partners, fostering collaboration to achieve growth and leveraging expertise in global portfolio design and implementation. We support the broader SDGs and 2030 Agenda, primarily assisting the UN Secretariat and other New York-based UN entities with a global reach. NYPO encompasses the Peace and Security Cluster (PSC), focusing on explosive threat management, and the Sustainable Development Cluster (SDC), providing diverse operational support to the UN system in New York.

Job Specific Context

Background Information – Peace and Security Cluster :

For over 20 years, the United Nations Office for Project Services (UNOPS) Peace and Security Cluster (PSC) has served as a key implementation platform supporting the work of its largest partner, the United Nations Mine Action Service (UNMAS). Through a strategic partnership, PSC delivers interlinked portfolio, programme and project management services, reinforced by robust oversight and risk management controls tailored to operations in complex and high-risk environments.

Operating under the leadership of the Cluster Director – who holds overall authority and accountability for PSC’s performance on behalf of its clients – the Cluster provides day-to-day management of UNMAS field programmes.

This includes comprehensive support across human resources, procurement, contract management, planning, implementation, and financial oversight, ensuring full compliance with UNOPS rules and regulations and donor requirements.

PSC’s service delivery is complemented by cross-cutting initiatives, including knowledge and information management, gender equality, diversity and inclusion and quality assurance.

The Cluster enables agile deployment and operational flexibility, allowing field programmes to respond swiftly to shifting needs in dynamic operational contexts. It also plays an essential role in donor reporting and visibility, ensuring that funding is used transparently and effectively.

Background Information – UNMAS

Established in 1997, the United Nations Mine Action Service (UNMAS) works to eliminate the threat of landmines, explosive remnants of war (ERW), and improvised explosive devices (IEDs). UNMAS leads operational responses, coordinates mine action across the UN system, and contributes to global standards and policy development.

UNMAS supports the UN”s vision of “a world free of the threat of landmines and unexploded ordnance, where individuals and communities live in a safe environment conducive to development, and where mine survivors are fully integrated into their societies.” Operating under mandates from both the UN General Assembly and Security Council, UNMAS functions as a specialized service within the Department of Peace Operations (DPO).

UNMAS operates under UN legislative mandates of both the General Assembly and the Security Council, or at the request of the UN Secretary-General or his designated official. When instructed by the Security Council or called upon by Member States, UNMAS deploys under humanitarian, peace and security mandates. UNMAS main headquarters is in the UN Secretariat, New York with a sub-office in Geneva.

UNMAS provides direct support and assistance in the areas of explosive hazard threat mitigation to 18 countries/territories/missions, has a standby rapid response capacity and global technical advisors in the field of IEDs and Weapons and Ammunition Management.

As an office within DPO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.

UNMAS chairs the Inter-Agency Coordination Group on Mine Action (IACG-MA) and leads the Mine Action Area of Responsibility under the Global Protection Cluster. It also chairs the IMAS Review Board and leads the UN Coordinating Task Force on IEDs, supporting the Secretary-General’s Disarmament Agenda

Background – UNMAS Sudan

The UNMAS Sudan Programme, based in Port Sudan, works in close coordination with the National Mine Action Authority (NMAA), the UN Country Team and humanitarian partners. The project aims to protect civilians from the threat of explosive ordnance (EO) and strengthen the resilience of conflict-affected communities through a comprehensive, gender-mainstreamed and conflict-sensitive mine action response. It also supports broader humanitarian, early recovery and stabilization efforts by enabling safe access to areas contaminated by EO.

UNMAS Sudan’s key activities include land release operations; delivery of both direct and indirect Explosive Ordnance Risk Education (EORE), tailored to different gender and age groups; and provision of technical advice to humanitarian, development, and peacebuilding (HDP) actors to help them safely operate in EO-affected environments. The project also leads the coordination of the Mine Action Area of Responsibility (MA AoR) in Sudan, co-chairing the sector under the Global Protection Cluster framework. Through this role, UNMAS ensures that mine action is effectively integrated into humanitarian coordination mechanisms and that EO threats are adequately understood and addressed at all levels.

In addition, the project plans to strengthen its engagement in Victim Assistance (VA), particularly in support of EO survivors – an area that has seen limited attention since the onset of the current conflict. This includes efforts to reactivate the VA pillar within the MA AoR and improve coordination, referral pathways and advocacy for services and support to victims.

While the Programme’s current operational footprint is primarily focused on areas under the control of the Sudan Government – especially urban areas in Khartoum and Al Jazirah – UNMAS Sudan aspires to expand its outreach to all EO-affected regions, addressing both legacy contamination and new threats emerging from the ongoing conflict.

Role Purpose

Under the direct supervision of the Support Services Manager, the Supply Chain Management Associate ensures the provision of efficient and timely logistical and asset management support. They promote a client-focused, quality, and results-oriented approach while providing assistance to the procurement unit. Summary of their key duties and responsibilities are as following:

Functions / Key Results Expected

• Conduct maintenance and ensure the safe and secure storage of all office equipment and property, including the management of office supplies and stationery. Duties include maintaining an inventory of items, distributing supplies to staff as needed, and keeping detailed distribution records.
• Assist with shipments and customs clearance arrangements by preparing documents for UNOPS shipments (both received and sent), ensuring all necessary documentation is complete, and implementing follow-up actions.
• Register assets while ensuring accurate records, including proper asset tagging.
• Conduct physical inventory checks and physical verification of the assets, draft periodic inventory and asset reports and support in the investigation of discrepancies.
• Responsible for ensuring all lost, damaged, transferred or other unusual asset transactions are immediately reported to the Support Services Manager with supporting documents as per the donor requirements.
• Support in ensuring all stores and equipment held by the project are stored safely, correctly, and securely depending upon the item classification.
• Support in maintaining an updated list of fleet supplies and fuel under each project ensuring accurate records and ensuring there is no waste, fraud or misuse.
• Order fleet spare parts and consumables upon request and maintain inventory including fuel distribution and recording.
• Assist in preparing the maintenance work-plan and the budget to cover transportation needs.
• Provide timely and standard monthly reports, including the fuel consumption report, maintenance report, and any other reports requested by the supervisor.
• Maintain an up-to-date filing system for the UNMAS Sudan fleet.
• Coordinate with transport companies and freight forwarders regarding shipping documents, as well as the loading and unloading processes in accordance with the established INCOTERMS.
• Assist the Support Services Manager with transactional procurement services, mainly procurement planning, conducting routine market research, setting up/enhancing and maintaining of local suppliers database, reviewing procurement requisitions, drafting tenders and assisting in preparing shortlists of suitable suppliers, drafting awards and contract administration.

Skills

Asset Management, Logistics Management, Procurement, Supply Chain Management, Warehouse Operations

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required:

• First level university degree (bachelor or equivalent) with a minimum of 2 years relevant experience, OR
• Secondary School diploma with a minimum of 6 years relevant experience.

Experience Requirements

Required:

• Relevant experience is defined as experience in supply chain management, logistics and asset management, procurement, or any other relevant field in national or international public or corporate organizations.
• Proficiency in computer literacy is required, including experience with Microsoft Office and Google Suite products, particularly Google Sheets, Google Docs, and Slides.

Desired:

• Experience working with UN/UNOPS financial rules and regulations is desired,
• Experience in UN system organisations is desired.

Language Requirements

LanguageProficiency LevelRequirementEnglishFluentRequiredArabicFluentRequired

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
• For more details about the contract types, please click here.

 

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.