JOB DESCRIPTION

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

This position is located in the Department of Safety and Security of Ukraine. This position is locally administered by UNDP and is financed by the United Nations Department of Safety and Security (UNDSS) from the LCSSB. The contract may be extended subject to the availability of funds, satisfactory performance, and continuing need for the post.

UNDSS Ukraine supports the UN country team with security assessments and advice, under the direction of the Chief Security Advisor (CSA).

The position is locally administered by UNDP and is financed by the United Nations Department of Safety and Security (UNDSS) from the LCSSB. The contract may be extended subject to the availability of funds, satisfactory performance, and continuing need for the post.

Under the overall supervision UNDSS Field Security Coordination Officer (FSCO), the Transportation Clerk/Driver will be responsible for maintaining and driving office armoured/soft vehicles.

Duties and Responsibilities

1.Driving and Transportation Responsibilities

• Timely and safe driving of UNDSS soft skin and armored vehicles.
• Ensure that all instructions regulating safe driving behavior and Rules of the Road are in hand and strictly followed.
• Provision of reliable and secure driving services for the UN AFPs upon request.
• Driving office vehicle for the transport of authorized personnel within the city and to the regions with possible over-nights trips in the region.
• Meeting official personnel and visitors at the train station and ensuring the delivery of client services related to field travel.

2.Vehicle Maintenance and Safety

• Performing tasks related to the daily maintenance of the vehicle.
• Ensuring that the assigned vehicle is clean and roadworthy.
• Maintaining daily vehicle logs (mileage, fuel consumption, travel routes, signatures of passengers) and submitting logs to direct supervisor on a timely basis.
• Ensuring that repair and maintenance services are done on armoured/soft vehicle in a timely manner.
• Ensure that the vehicle has valid insurance and a first aid kit.
• Ensure that the vehicle has Personal Protection Equipment in a quantity sufficient for all the passengers and driver, trauma bag and satellite phone during the trips to the areas along the contract line and to the grey zone.
• Assist in vehicle history records preparation, collecting all vehicle-related documentation (scan copies of invoices, receipts, acts, insurance certificates, etc.).

3.Provide Logistical and Field Support

• Assist in the organization of logistical preparation of field trips, visiting missions, etc.
• Provision of a full range of logistical support, including all necessary provisions for large VIP missions.
• Assist in the preparation of Field Trip Reports to grant security clearance.
• Loading/unloading of light cargo delivered by vehicle.

4.Provide Office and Administrative Support

• Assist the ID Card Unit and act as a backup when necessary (processes issuance of UN ID and Access cards for UN AFPO in Ukraine, programs access privileges to UN ID and Access cards).
• Assist the UNDSS Training Unit during IFAK/SSAFE training by acting as a driver and role player.
• Assists in the preparation of IFAK/ETB/SSAFE training aids.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

4. Institutional Arrangement

Under the overall supervision of the Project Manager and direct supervision of the Local Coordinator Driver/ Clerk will be responsible for maintaining and driving office armoured/soft vehicles.

Competencies

Core

Achieve Results

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area
Name
Definition

Business Management
Communication
Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media, and other appropriate channels.

Administration and Operations
Vehicle management

Knowledge of policy & procedures

on fleet management

Business Management
Customer Satisfaction/Client Management

Ability to respond timely and appropriately with a

sense of urgency, provide consistent solutions, and

deliver timely and quality results and/or solutions

to fulfil and understand the real customers” needs.

Provide inputs to the development of customer

service strategy. Look for ways to add value beyond

clients” immediate requests. Ability to anticipate

client”s upcoming needs and concerns.

Administration and Operations

Documents and records

management

Overall document (hard or electronic) management.

registry and retention policy including storing and archiving

Skills and Experience

Min. Education requirements: Secondary Education is required. Or
University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.
Valid Ukrainian driving license categories B and C/C1 (valid for driving both soft skin and armoured vehicles up to 5,500 kg) is required.

Min. years of relevant work experience: Minimum 4 years (with secondary education) or 1 year (with bachelor’s degree) of professional driving and supporting logistics and administrative work experience is required.

Required skills: Proven track record of sound knowledge of driving rules and regulations and skills in minor vehicle repair.
Safe driving record.

Desired skills in addition to the competencies covered in the Competencies section: Knowledge of protocol and customs issues.
Experience of driving in conflict-affected areas

Experience in logistical support, including all necessary provisions for large VIP missions

Required Language(s): Fluency in Ukrainian and English is required.
Knowledge of Russian is desirable.

Professional Certificates:

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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