JOB DESCRIPTION

Your position will coordinate local procurement activities and processes to acquire goods and services in support of the delivery of high-quality programming to the poor and vulnerable. Your knowledge and experience will allow you to successfully coordinate the quality and efficiency of procurement and purchasing activities and ensure stewardship, integrity, transparency, and accountability.

• Coordinate fully compliant procurement systems and operating procedures. Assess effectiveness and efficiency and recommend improvements. Contribute to ensuring compliance with CRS procurement principles, standards, and policies, donor regulations, and local statutory requirements.
• Coordinate with various departments to develop and maintain an up-to-date procurement plan with all quantities, quality and delivery requirements for goods, cash and voucher assistance (CVA) and services. Provide pricing information to assist budget holders with budget preparation.
• Coordinate sourcing process to ensure the best value for money. Key activities include: market assessments and price monitoring, defining supplier evaluation criteria, facilitating transparent and consistent bidding and vendor selection processes, quality and availability of goods assessment, negotiation, and contract/purchase order preparation.
• Communicate with other procurement staff and various program and operations units to coordinate and track goods/services delivery and receipt and keep everyone informed of the status. Collect information to confirm that goods/services and CVA assets delivered are what have been ordered in the correct quantities and quality, they arrive on schedule and at the right cost.
• Maintain correspondence and constant contact with suppliers and voucher vendors to follow up on the execution of contractual terms and conditions, and handle issues if needed. Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications.
• Accountable for transparency within the procurement department through ensuring a complete, accurate and up-to-date document trail of all procurement processes, vendor files, procurement and inventory database to assist with control and accountability. Prepare reports and facilitate document retrieval.

Basic Qualifications

• Bachelor’s degree in business administration or other relevant degree.
• Minimum of 3 years work experience in procurement/purchasing management, logistics, administration, preferably with an international organization.
• Good knowledge of various donor procurement regulations (e.g., USG, EU, UN)
• Knowledge of international and national procurement regulations and local market conditions.
• Knowledge of contract terms, as well as a proven ability to successfully complete purchase orders against specifications.
• Preferably familiar with the supply chain in Albay and Catanduanes, in Bicol region and in Region 2-3, as necessary.

Required Languages – Tagalog and English. Preferably familiar with the market environment.

Travel – include percentage of required travel, if applicable. Could be stated as Must be willing and able to travel up to 30%.

Knowledge, Skills, and Abilities

• Good planning and coordination skills and ability to prioritize competing priorities effectively.
• Good analytical skills with ability to make independent judgment and decisions.
• Proactive, results-oriented, and service-oriented with focus on meeting customer needs
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Good negotiation, communication, and relationship management skills

Preferred Qualifications

• Specific CVA programming experience preferred.
• Knowledge of market assessments. Professional certification a plus.
• Proficient in MS Office package (Excel, Word, PowerPoint). Experience with database management systems (e.g. MS Access) highly desirable.

Agency Competencies (for all CRS Staff):

• Personal Accountability – Consistently takes responsibility for one’s own actions.
• Acts with Integrity – Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
• Builds and Maintains Trust – Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

• Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

Supervisory Responsibilities: None

Key Working Relationships:

Internal : Program Manager, Head of Operations, Procurement Officer, Administrative Unit, Finance department, Head of Programming, Country Representative.

External : SAC-Legaspi, Caritas Virac Justice and Peace, Caritas- Caceres, Caritas Philippines, Local Government Units, and other relevant partners