Level 3: The role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

The primary purpose of the position is to ensure the effective management of pharmaceuticals and medical supplies across Save the Children South Sudan’s health and nutrition programs. This includes forecasting, procurement, storage, distribution, quality assurance, and rational use of medicines in line with Save the Children’s policies, the Ministry of Health (MoH) regulations, and international standards. The role also involves capacity building of field staff and partners on pharmaceutical management and ensuring compliance with donor and national requirements.

Reports to:

Head of Supply chain with dotted line to Head of Survival at Country Office

Staff reporting to this post: N/A

Role Dimensions:

Direct:

1. Warehouse coordinator
2. Warehouse assistant
3. Field office Pharmacy assistants
4. Field office supply chain officers

KEY AREAS OF ACCOUNTABILITY

1. Pharmaceutical Management

• Ensure the proper quantification, forecasting, and procurement of pharmaceuticals and medical supplies for all projects, country office preposition stock.
• Develop and maintain an updated country office formulary for healthcare commodities (divided by project but consolidated centrally).
• Ensure healthcare commodities are procured from SCI validated suppliers or proper alternative authorisation has been given as per QF guidance.
• Oversee appropriate storage, temperature monitoring, and stock control at all levels (central warehouse, field facilities).
• Implement and monitor good distribution practices (GDP) for all healthcare commodities.
• Conduct regular physical inventories and reconcile stock data with program consumption reports.
• Manage destruction of expired or damaged medicines in compliance with environmental and regulatory standards.

2. Quality Assurance and Compliance

• Ensure compliance with Save the Children’s Supply Chain and Pharmaceutical Management Policies.
• Ensure compliance with local regulations for healthcare commodities (including license, registration, staffing, GDP, controlled drugs and dangerous goods handling).
• Conduct regular audits and supervision visits to field sites to ensure proper drug management.
• Monitor pharmacovigilance activities and report any adverse drug reactions or quality issues.
• Conduct quarterly pharmacy standards scorecards within the central warehouse and field locations) guided by SCI’s medical services quality framework
• Support donor reporting requirements related to pharmaceuticals (e.g., pipeline reports, consumption tracking).
• Ensure all pharmaceutical transactions are documented and auditable.
• Report and support medical incidents related to pharmacy (including temperature excursions), being the focal point and managing them in Datix.

3. Technical Support and Capacity Building

• Provide technical guidance and mentoring to field pharmacists, health facility staff, and implementing partners.
• Conduct trainings on rational drug use, storage, and inventory management.
• Support MoH and county health department counterparts in strengthening pharmaceutical systems.
• Collaborate with health program teams to ensure medicines are prescribed and dispensed rationally.

4. Coordination and Representation

• Represent South Sudan as the Pharmacy and Quality Assurance Focal Point for Global teams fulfilling all aspects of the ToR, including attendance at the monthly Pharmacy Reference Group meetings.
• Liaise with the MoH Pharmacy Department, WHO, UNICEF, and other partners to align with national pharmaceutical policies.
• Represent Save the Children in relevant health and supply chain coordination forums.
• Contribute to proposal development, budgeting, and reporting related to pharmaceuticals and medical commodities.

Others

• Contribute to advocacy and research initiatives.
• Comply with all relevant Save the Children policies and procedures with respect to child safeguarding policy, health and safety, equal opportunities and other relevant policies.
• Carry out any other reasonable duty as may be assigned that is consistent with the nature of the job and level of responsibility

Occasional, significant 

• Any other duties as assigned from time to time within the Health and Nutrition sector and the South Sudan CO

BEHAVIOURS (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

Essential

• Bachelor’s degree in Pharmacy (BPharm) or Diploma from a recognized institution.
• Valid registration and license to practice as a pharmacist.
• Minimum 3–5 years of experience in pharmaceutical management within humanitarian or development programs.
• Proven experience in drug supply chain management, quantification, and forecasting.
• Knowledge of WHO and MoH standards on pharmaceutical management.
• Strong analytical, organizational, and reporting skills.
• Fluency in English (written and spoken).
• Budget management and financial skills and experience
• Strong interpersonal and communication skills and ability to represent SC and work effectively with a range of stakeholders including government and partner NGOs
• Sound report writing skills
• Ability to work as part of a team and demonstrate flexibility, motivation, and maturity
• Ability to work within a tight timeframe,
• Willingness to travel extensively to the field.
• Good understanding of Save the Children’s programming approach and child safeguarding principles.
• Experience in conducting organizational capacity assessment, developing capacity building plans and implementing strategic capacity building activities
• English language skills
• Good knowledge of quality standards and quality controls related to medical practice.

Desirable

• Experience working in fragile or conflict-affected contexts (preferably South Sudan or similar settings).
• Familiarity with donor compliance requirements (USAID, ECHO, Global Fund, etc.).
• Experience with logistics and supply chain systems (e.g., LMIS, UN IMS).

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

We need to keep children and all beneficiaries safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children and beneficiaries from abuse and exploitation

Health and Safety

The role holder is required to carry out the duties in accordance with SC Health and Safety policies and procedures.