JOB DESCRIPTION

JOB TITLE: Senior Coordinator – Sourcing

TEAM/PROGRAMME:  GFATM

LOCATION: Yangon, Head Office

Number of Position: 1

Grade: NAT -3

Type of Contract:  Fixed Term till 2026 (possible to extend)

CHILD SAFEGUARDING: 

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working  in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a criminal record self-declaration  will be required(at ‘standard’ level in the UK or equivalent in other countries).

ROLE PURPOSE: 

Since January 2011, Save the Children International (SCI) has been designed as Principal Recipient (PR) of GFATM in Myanmar. The grant is extended from 2023 to 2026 NFM. As a consequence, to carry out Procurement and Supply Management (PSM) for the GFATM program, SCI-Myanmar is providing a full time Senior Procurement Coordinator for its GFATM Program in Myanmar.

To ensure the good flow of Procurement and Supply Management (PSM) practices for the GFATM, Senior Procurement Coordinator is responsible to:

• To lead the procurement process for both international and local channel for pharmaceutical and health commodities and service required.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:   

Reports to: Procurement Manager

Staff reporting to this post: N/A

Budget Responsibilities: N/A

Role Dimensions: Regular contact of basic factual information

Key accountabilities

• Manage PSM activities conducting international and local procurement from Qualified Suppliers 
• Manage and ensure the qualification of suppliers in accordance with SCI requirements to maintain readiness for procurement processes.
• Conduct regular market assessments to identify potential suppliers and prepare for FWAs or registrations, coordinating with SCI HQ and Country Office as needed.
• Manage and publish bid advertisements (Bids, RFPs, RFQs), ensuring timely solicitation, accurate documentation, and systematic filing.
• Lead the end-to-end international procurement process, including bid criteria , opening, evaluation committee coordination, supplier clarifications, negotiation and final award decisions.
• Ensure supplier evaluations and contract awards adhere to approved procedures and comply with GFATM, SCI policies, and SOPs, with all records properly archived for audit and LFA review.
• Coordinate closely with finance, supply chain, and program/requesting teams to ensure selected products meet SCI requirements in terms of specifications,  best pricing, and delivery timelines.
• Collaborate with pharmacists and program teams to review and validate product specifications, ensuring compliance with SR requirements, GFATM QA Policy, and the QA Manual.
• Oversee the timely preparation, issuance, and archiving of contracts and purchase orders.
• Supervise and monitor all international shipments, verifying shipping documents against POs, PRs, QA requirements, and import licenses to ensure timely delivery and smooth customs clearance.
• Manage all documentation for international and local payments, coordinating with Finance to ensure timely disbursements and maintaining up-to-date payment tracking records.
• Participate in other program required services, emergency or ad-hoc procurements as required.
• Support procurement through alternative channels—such as contracted procurement agents, Pooled Procurement Mechanisms (PPM), and tender processes—ensuring full compliance with SCI and GFATM policies.
• Ensure effective data management and the accuracy of related quality, financial, and performance reports.

Support in management and strengthening of PSM Unit

• Review and update LMIS, SOPs, and procurement tools as necessary to ensure accuracy and effectiveness.
• Collaborate with relevant stakeholders to support for the procurement plan.
• Assist in identifying and addressing national supply chain risks, including stock shortages, and take appropriate procurement actions when required.
• Support monitoring and evaluation of supplier and service provider PSM performance.
• Ensure full compliance with SCI and Global Fund manuals, policies, and guidelines, maintaining documentation readiness for donor reporting and audits.
• Manage the product complaints received from SRs and ensure that they are well managed.
• In collaboration with PSM Manager and team members (Monitoring), assist SRs in any other PSM matters that can arise during project implementation. Among others, but not limited to: Definition of new requirements, development of individual PSM tools, preparation/review of procurement process, application of Good procurement Practices.
• Under the supervision of PSM manager and based on the workload of the team, support PSM members to handle the related PSM tasks and be flexible on rotation of key procurement and supply chain area.

Interaction with other stake holders: 

• Actively interact with respective stakeholders, other SCI CO and HQ colleagues.
• Maintain good partnerships with SRs, suppliers and other key PSM stakeholders – MOH, CMSD and Customs, etc.
• Work closely with the SCI-GFATM Finance team to ensure that procurement order included in the performance framework are in line with the approved budget / PSM plan.
• Cooperate with Audit, LFA and other third parties for the compliance and improvement as needed.
• Work with other departments of the SCI office in Myanmar as needed (i.e. Link with the data base officers to ensure that the information included in the different databases are accurate and correctly reflect SRs performance).

Child safeguarding responsibilities

• To ensure the project activities not to harm to children and to plan and design properly for the safe of children
• To draw plan and initiative ways for the inclusion of children in project activities
• To receive and response feedback from the children and to address their feedback timely.

BEHAVIOURS (Values in Practice)

Accountability: 

• Holds self-accountable for making decisions, managing resources efficiently, achieving results together with children and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
• Creates a managerial environment in-country to lead, enable and maintain our culture of child safeguarding

 Ambition:

• Sets ambitious and challenging goals for self and team, takes responsibility for own personal development and encourages team to do the same
• Widely shares personal vision for Save the Children, engages and motivates others
• Future oriented, thinks strategically and on a global scale

Collaboration: 

• Builds and maintains effective relationships, with own team, colleagues, members, donors and partners
• Values diversity, sees it as a source of competitive strength  Approachable, good listener, easy to talk to  

Creativity: 

• Develops and encourages new and innovative solutions  Willing to take disciplined risks 

Integrity: 

• Honest, encourages openness and transparency
• Always acts in the best interests of children

PERSON SPECIFICATION

QUALIFICATIONS 

• Bachelor’s degree in Pharmacy, Medical Fields, Supply Chain, Logistics, Public Health, Business, or related field.

EXPERIENCE AND SKILLS

Essential

• Minimum five (5) years’ experience in managing Procurement and Supply Management including international and local procurement process, Logistics and Warehousing and data management.
• Minimum three (3) year experience in managing shipment and importation arrangement.
• Minimum three (3) year experience in management of health and pharmaceutical products
• Excellent Computer skills, specifically with Microsoft Office (Excel, Word, Outlook)
• Burmese language is a must and good working knowledge of English (spoken and written).

Desirable

• Experience in International procurement and supply chain.
• Experience with INGO in Myanmar.
• Technical skills in Procurement and Supply Management
• Good analytical skills with the capability to focus on details.
• Excellent interpersonal skills
• Ability to develop and foster relationships both with SRs, Save the Children and LFA colleagues.
• Ability to think creatively to solve problems and find effective and efficient ways to accomplish goals.

Skills and Experience: 

• At least 5 years’ experience in related field.

Education: 

• Bachelor”s degree (3 years + education post-secondary school). May be undertaking a professional qualification like a CPA, or Masters program

Communication and Technical Skills 

• Strong English communication skills, both written and verbal
• Excellent personal organisational skills, including time management, and ability to meet deadlines and work under pressure
• Willingness to travel to field offices and work in difficult environment according to travel requirements

Management:

• Relevant Significant people management skills/experience and proven ability to create an environment which encourages team-working and motivates a team across various geographical areas.

General:

• Ability to work collaboratively with colleagues across the organization developing effective working relationships to deliver outstanding results for children
• Commitment to and understanding of Save the Children’s aims, values and principles.
• Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities 

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. 

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All staff has an obligation and a responsibility to: 

• Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.
• Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.
• Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”.
• Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
• Be vigilant about observing possible child abuse/harm in their personal and professional lives.

All managers have the above responsibilities as well as ensuring 

• Their staff are doing the above.
• That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety 

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.