Job Summary

Under the overall supervision of the Head of Recruitment Unit and the direct supervision of the National Human Resource Officer, the successful candidate will assist on activities related to sourcing, attraction and recruitment marketing as well as applications screening for jobs in the professional category worldwide and all category at headquarters.

Key Responsibilities

1. Post job vacancies and assist in recruitment marketing using internal and external channels (emails, job boards, social media, and relevant fora).
2. Create and update posts to include relevant keywords for search engine optimization on social media and job boards.
3. Review panel compositions; ensure balance and diversity in panel compositions for SVNs and VNs. Provide guidance to hiring managers accordingly in collaboration with the National Human Resource Officer. Assign access for panel members and HR focal persons to applications in the recruitment platform. Provide trouble-shooting support and escalate issues to the technical team as needed.
4. Actively and consistently engage in candidates sourcing and attraction activities for all job level using the full capabilities offered by social medias.
5. In collaboration with the National Human Resource Officer, act as the primary focal point for applications screening using pre-screening criteria and qualitative requirements. Prepare and send out closing notices to hiring managers/ selection panels.
6. Analyze and timely respond to relatively complex queries received in the Recruitment Unit’s mailbox(es) from various stakeholders (including candidates on their applications and the selection process). Provide trouble-shooting support on technical issues and escalate to the technical team as needed.
7. Conduct initial review of selection documents received from hiring managers.
9. Tag candidates in the e-recruitment system, timely close requisitions that are finalized and notify unsuccessful candidates of the selection results for each vacancy.
10. Assist in maintaining talent pipelines based on area of expertise.
11. Update tracking lists relating to assigned duties, in collaboration with other Recruitment Assistants.
12. Provide support in the preparation of quarterly and annual statistical reports.
13. Provide administrative support to hiring managers in organizing written tests, scheduling interviews.
14. Assist in initiating background check and verification requests.
15. Serves as a backup for the Recruiting Specialist in the assigned region.
17. Perform such other duties as may be assigned.

Required Qualifications

EDUCATION

• University degree in Human Resources Management, Business Administration or a related field from an accredited academic institution with three years of relevant experience; or,
• Completed High school / Secondary school education with five years of relevant experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

• Experience working in a multi-cultural setting an advantage.
• High level of computer literacy, experience with HR IT systems and applications an advantage.
• Experience with Oracle Recruiting is an advantage.
• Experience with candidates sourcing and attraction techniques.

SKILLS

• Demonstrated organizational and time management skills.
• Outstanding verbal and written communication skills and ability to present ideas in a user-friendly
  language;
• Ability to work independently as well as part of a team and to thrive in a fast-paced environment.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
4. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
5. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies