Job Summary

Under the overall supervision of the Chief of Mission, the Head of Partnerships Unit and the direct supervision of the Senior Programme Associate (IP Support – Financials) in collaboration with RMU team, the Implementing Partner Controlling (IPC) Assistant will be responsible and accountable for providing the necessary specialized support in matters of finance nature of the IOM Mission in Ukraine.

Key Responsibilities

Overall duties:

1. Assist with reviewing the Financial Report by counterchecking the data with the certified physical and electronic copies, as well as that all the supporting documents (memo’s, vouchers, timesheets, purchase orders, etc) are eligible for the Action.
2. Assist with reviewing all data and checking that are included in the proper eligible period & recorded in the appropriate budget heading and budget code.
3. Assist with reviewing all data are in reconciliation with the applicable tax and social legislation considering the Partner’s privileges and immunities
4. Assist with reviewing the accuracy and reliability of all calculation and recalculation performed by the IP.

Specifically:

1. Verify personnel costs – salaries, social security contributions, staff insurance costs, time management, as well as other statutory costs included in the remuneration and required by the Ukrainian Government for national partners.
2. Verify office costs- such as travel costs, rent, utilities, communications, office supplies, etc.
3. Verify operational costs – such as transportation expenses, financial support to beneficiaries, cost of infrastructure in the field, trainings, as well as expenditures following the approved IP budget.
4. Verify subcontracting costs such as obtaining from the IP list of costs are declared in the category Subcontracting and confirm that the total amount resulting from the list of items corresponds to the amount declared in the financial statement(s).
5. Procurement procedures – review supporting documentations to confirm that the procurement procedures set in IP Agreement are followed. Be familiar with the internal procurement procedure of IP and check it has been correctly applied when selecting the supplier for the sampled good or service.
6. Assets- follow up on the monthly delivery of the updated asset list in relation to the procurements subject to the IP Agreement.

Payment processing to the IPs

1. Process funding disbursement to the IPs in accordance with set contractual obligations.
2. Support the preparation of the financial report for a specific implementation period, as indicated in the signed Agreement.
3. Support the preparation of the Budget Monitoring concerning the up-to-date budget consumption, instalments performed, up to date percentage of time spending consumption etc.
4. Assist with the preparation of invoices, payment requests and goods receipt in accordance with the Financial Terms of the Project Implementation Agreement in order to process the payment to IPs.
5. Perform such other duties as may be assigned.

Required Qualifications

EDUCATION

• University Degree in Business Administration, Finance, Management, Accounting, or a related field from an accredited academic institution with two years of relevant professional experience; or
• High School Degree/Certificate with four years of relevant professional experience.

EXPERIENCE

• Experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures is an advantage.
• Work experience with international humanitarian organizations, non‐government or government institutions/organization in a multi‐cultural setting is an advantage.
• Experience in Finance and/or Accounting, preferably with international organizations.

SKILLS

• Knowledge of International and Ukrainian Accounting Standards.
• Knowledge of IPSAS and SAP/PRISM a distinct advantage.
• High level of computer literacy, in particular, experience in computerized accounting systems and software. Good knowledge of MS Office specifically Excel.