JOB DESCRIPTION

Do you want to help shape the future of the European Union? Make the planet greener,
promote a fairer society, or support businesses and innovation across the EU? Then come and
work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and
the world – a better place. They come from the 27 Member States of the European Union.
Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and
inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

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Interesting and challenging positions with plenty of opportunities for training and
acquiring new skills and competencies throughout your whole career

• Opportunities to move between different policy areas throughout your career
• A package of flexible working conditions including the possibility of teleworking – we

care about your work-life balance

• A competitive financial package, including comprehensive healthcare, accident and

pension schemes

• A multilingual, multicultural workplace where personal and career development are

strongly promoted

• Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and
inclusion:

We do not only recruit political scientists and lawyers but are also looking for all kinds of
profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers
and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working
environment. We aim for our workforce to be representative of European society and strongly
welcome applications from all qualified candidates. We actively seek to create a workplace where

each staff member feels valued and respected, can give their best and can develop to their full
potential.

To promote diversity and establish a geographically balanced pool of candidates, we strongly
encourage applicants from Member States which are currently underrepresented in the European
Commission workforce to apply. These Member States are currently Austria, Cyprus, the Czech
Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Luxembourg, Malta,
Poland, Portugal, Slovakia and Sweden1. Recruitment will however remain strictly based on the
merits of all applicants and no positions will be reserved for nationals of any specific Member
State.

For more information ec.europa.eu/work-with-us

STAFF RECRUITED ON CONTRACTS

In addition to permanent officials, the European Commission offers non-permanent positions.. There
are two categories of non-permanent staff:

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temporary agents are recruited to fill vacant positions for a set amount of time or
to perform highly specialised tasks.

• contract agents may provide additional capacity in specialised fields where an

insufficient number of officials is available or carry out a number of administrative or
manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in
any EU Institution), but in some cases they can be offered contracts for an indefinite
duration (in offices, agencies, delegations or representations).

For more information on different staff categories

1 Please note that the list of underrepresented Member States may be subject to future amendment based on potential
data changes over time.

Regional policy is part of the European Union’s Cohesion Policy. It targets all regions and cities in the
European Union to support job creation, business competitiveness, economic growth, sustainable
development, and improvements to citizens’ quality of life. To reach these goals and address the
diverse development needs in all EU regions, almost a third of the total EU budget has been set aside
for Cohesion Policy for the period 2021-2027.

We are the unit for Smart and Sustainable Growth in DG Regional and Urban Policy. We ensure
consistency and coherence in cohesion policy programmes, across Member States and in line with
EU policies (competitiveness, research, innovation, SME support, digitisation, environment, energy,
climate, and transport). We support DG REGIO’s geographical units and authorities in Member
States and regions. We also represent DG REGIO in the interactions of the DG with other
Commission services, EU institutions, international organisations and external stakeholders in these
thematic areas. The unit is composed of two teams: sustainable growth, and smart growth and
connectivity. The unit currently has 27 colleagues.

We are looking for a secretary/administrative agent to work in a team of 3 assistants. Key
responsibility is the administrative and organisational support to the unit, ensuring smooth daily
operations and effective workflow management. Tasks include:

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Manage the unit’s functional mailbox, including registering incoming requests, allocating
them to colleagues, and monitoring progress. This is an important function for the unit
as it structures our incoming tasks and helps us meet our deadlines.
Work with various
management, registration, and administrative processes (Sysper2, BASIS, Decide).

IT systems of the European Commission for task

internal

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Support to the organisation of meetings, conferences, and seminars. Meetings are in-
person and online. Take care of administrative arrangements, book rooms, and support
Teams/Webex or other online platforms.
Liaise with contractors and external stakeholders involved in event organisation.
Arrange and encode travels in the Commission IT system, including booking transport
and accommodation (MIPS IT system).
Manage office supplies and coordinate with relevant services when needed.

We look for a secretary with relevant professional experience in office management.
We are looking forward to getting your application if you are highly motivated, have strong
organisational skills, pay attention to detail and are reliable.

As you will be working in a team of 3 assistants, we are looking for someone who appreciates
teamwork, is an open communicator and likes having direct contact with other colleagues of the
unit, including team leaders, and management.
As the nature of the unit is very dynamic the ideal candidate is not afraid to multi-task.
Strong English skills, in writing and spoken, are a must.
If you have worked with Commission’s internal IT systems, such as ARES, Sysper2 and Basis, this is a
strong asset.

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