JOB DESCRIPTION

Job title: Administrative Agent – to the Head of Representation and Office Manager

Domain: Communication, Publication, Operational and Administrative Support as well as Resources

Where: European Commission Representation in Stockholm, Sweden

Function Group: FG II

Contract Type: 3a

Express your interest until: 05.01.2026 – 12.00 (noon, Brussels time)

WE ARE

DG Communication (DG COMM) works to bring the European Union closer to citizens and communicates the EU’s priorities across all Member States. Our Representation in Stockholm teams up with local partners, supports visits from Brussels, and keeps national authorities, media, and citizens in the loop about EU developments and opportunities.

The administrative agent ensures the secretariat of the Head of Representation, including management support, budget and procurement processes, as well as general office management in order to contribute to the well-functioning of the Representation. Coordination of administrative and secretarial support in the Representation, logistics and support for communication events, handling of high-level visits, contact with authorities and headquarter, registry and document handling.

WE PROPOSE

Our Representation in Stockholm is seeking to hire an Administrative Agent – to the Head of Representation and Office Manager

Your day-to-day work will include:

Ensure good general administrative management of the representation including coordination of secretaries, recording and handling mail and emails of the Representation, keeping mailing lists up to date, answering and filtering telephone calls, maintaining the diary etc.

Assist in handling missions, time management, leave records etc.

Organization and supervision of high-level visits, trips, hotel reservations, meetings, events, conferences seminars etc.

You will be working in a small, welcoming team dedicated to making the activities run smoothly.

WE LOOK FOR

We are looking for a skillful, hands-on and organized administrative agent who enjoys working with a variety of different administrative tasks and taking a coordinating role.

The ideal candidate:

Has good knowledge in the field of organization and administration

Brings hands-on experience –at least 3 years – in the secretarial field

Is confident with IT office tools (Word, Outlook, Excel, Teams)

Master’s the working languages in the Representation (fluent in Swedish, very good in English)

Enjoys teamwork, is reliable, accurate and not afraid to take the initiative

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of spontaneous applications. The present call for interests aims at helping the recruiters to identify potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

If you are not registered yet in the open EPSO database, please do so at the following address: Please select under selection procedures for contract agent the CAST permanent profile that best suits your education and experience.

You should send your documents in a single pdf in the following order:

1. your CV 2. completed application form.

Please send these documents by the publication deadline to indicating the call for interest reference 52070 in the subject.

No applications will be accepted after the publication deadline.