The following is a brief description of the role.

Generic responsibilities (max 10)

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. .

1. Ensures compliance with NRC (global and national) policies and procedures, handbooks and guidelines and/or propose new initiatives to bridge gaps and implement these.
2. Identify, analyse and evaluate key processes and gaps in the team’s activities and make recommendations for improvement.
3. Monitors the progress of the team activities and ensures they are implemented in accordance with quality, budget and donor guidelines and/or monitors the progress and the quality of the team output
4. Supports assigned staff in their professional development, identifies training needs, supports staff to achieve the objectives defined in their learning development plans and/or provides advanced technical support and develops capacity building initiatives to enhance the technical knowledge and professional development of staff.
5. Conduct and follow up daily operational logistic activities
6. Prepare and develop logistic reports as required by Country/Area office
7. Support in development of SOPs as requested
9. Ensure proper filing of all support documents
10. Promote and share ideas for improvement of the logistic function
11. Contribute to the implementation of Safe and Inclusive Programming Minimum Standards across area of responsibility.

Key Responsibilities

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever the context changes significantly.

• Receive and verify all procurement requests, dispatch within the Logistic team as per purchase requested goods or services and agreed thresholds

• Conduct procurement processes in line with applicable procedures and guidelines, prepare and file all procurement documentation in a compliant manner

• Organize and administer tender committees, keep minutes and records of all selection stages

• Support the drafting and regular update of the Procurement Plans, advise on potential framework agreement or grouped procurement

• Ensure follow-up of all requests with the procurement team, and provide regular updates to program, finance and management teams

• Register and keep track of all contracts and suppliers, ensuring timely and accurate update of the dedicated tracking tools

• Handling petty cash for local procurement.
• Establish and maintain good professional working relationships with suppliers, service providers and contractors whilst strictly adhering to NRC”s anti-corruption guidelines and NRC”s code of conduct.
• Perform other duties, as assigned by Line Manager

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Budget holders
• Relevant implementation staff
• Technical advisors/support
• Others: Support staff both in Amman and the field
• Others: Suppliers and Contractors

Scale and scope of position

Staff:: N/A

Stakeholders:: Key external stakeholders the post has relationships with (e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies)

Budgets:: N/A

Information:: Brief description of the information resources the postholder is responsible for at CO level (e.g. GORS, Agresso, Webcruiter, Intranet)

Legal or compliance:: Brief description of any legal or compliance responsibility the postholder has (term of employment, vendors, donors)

Requirements and Qualifications

1. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following three categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies for this position:

• 3 to 5 years of experience from working in a logistics/procurement middle position role in a humanitarian/recovery context

• Previous experience working in complex and volatile contexts

• Documented results related to the position’s responsibilities

• Knowledge about own leadership skills/profile

• Fluency in Arabic and English, both written and verbal

Context/specific skills, knowledge and experience:

• University degree in Supply Chain or a relevant subject.

• Knowledge and experience of main donors logistics policies.

• Knowledge of Logistics in the Middle East, particularly Palestine and Israel.

2. Behavioural competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, the following are essential for this position:

• Strong Remote working skills

• Planning and delivering results

• Working with people

• Communicating with impact and respect

• Familiarity with handling insecure environments