JOB DESCRIPTION

Company Description

THE OECD – Who we are, what we do

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, whose mission is to build better policies for better lives. We promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work to establish evidence-based international standards, and finding solutions to a broad range of social, economic and environmental challenges, from the improvement of economic performance and creating jobs to fostering strong education and fighting international tax evasion. We provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

THE NUCLEAR ENERGY AGENCY

The Nuclear Energy Agency (NEA) is an intergovernmental agency which operates under the framework of the OECD. It facilitates co-operation among countries with advanced nuclear technology infrastructures to seek excellence in nuclear safety, technology, science, related environmental and economic matters and law. The mission of the NEA is to assist its 34 member countries in maintaining and further developing, through international co-operation, the scientific, technological and legal bases required for a safe, environmentally sound and economical use of nuclear energy for peaceful purposes. It strives to provide authoritative assessments and to forge common understandings on key issues as input to government decisions on nuclear technology policies.

THE POSITION

The NEA is looking for a dynamic and experienced Policy and Programme Co-ordinator to support the Office of the Director-General (ODG) in carrying out the mission and activities of the Agency. Responsibilities will include co-ordinating inputs from across units and divisions at the NEA for horizontal priorities and responding to other requests from NEA senior management. The successful candidate will welcome the challenge of working in a vibrant, fast-paced environment. S/he will work under the direct supervision of the Director-General and in close collaboration with the senior management team.

Job Description

Main Responsibilities:

Strategic support to the Office of the Director-General

Co-ordinate with staff and external parties to produce analyses, recommendations, briefings, speeches and presentations, and other materials as required by the Director-General to response to events and requests on a clear and appropriate schedule.

Support the development of high-quality decision and policy documents (e.g. drafting and proofreading)

Address sensitive, confidential and HR matters on behalf of the Director-General and take actions as directed.

Work autonomously to resolve common issues, in line with the NEA’s guidelines and procedures. Develop and disseminate best practices with the aim of organising the work of the DG’s Office in the most efficient and effective way.

Disseminate new guidelines and best practices to Divisions.

Carry-out any other actions as instructed to support the Agency’s effective response to evolving circumstances.

Meetings co-ordination

Support the preparation for high-level meetings and events involving the Director-General, including engagement with organisers and NEA staff to optimize the Agency’s impact.

Evaluate and assemble background documentation for meetings and decisions.

Support the organisation of high-level meetings, including the preparation of meeting agendas and talking points, as well as drafting minutes of the meetings. The work may also include the logistics for the preparation of different meetings.

Represent the Office of the Director-General in internal and external events and meetings.

Qualifications

Academic background:

Qualifications in office management, communications, or a related field.

Professional background:

Confirmed relevant professional experience in a similar position, conducting tasks in an autonomous and proactive manner, preferably in an international organisation. Knowledge of the nuclear energy field would be a clear advantage.

Excellent knowledge of the administrative rules and procedures of the Organisation or proven ability to learn and assimilate new rules and procedures quickly.

Additional Information

Core competencies

OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).

To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Languages

Fluency in one of the two OECD official languages (English and French) and good knowledge of the other, with a commitment to reach a very good working level.

Ability to communicate orally and in writing in Japanese is an asset.

Closing Date:

This vacancy will be filled as soon as possible, and applications should reach us no later than midnight 23 June 2024 (23:59 Paris time).

Contract Duration

Two-year fixed term appointment, with the possibility of renewal.

What the OECD offers

Depending on level of experience, monthly salary starts at either 4 995 EUR, plus allowances based on eligibility, exempt of French income tax.

Click here to learn more about what we offer and why the OECD is a great place to work.

Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

Salary information

Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.

Selection Process

For retained candidates, written tests/video-recorded interviews are foreseen early July and panel interviews are planned for mid-July.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of NEA or OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements