JOB DESCRIPTION

Financial Assistant

in DG BUDG C.1 of the European Commission

Job title: Financial Assistant

Domain: Economy Finance and Statistics

Where: Unit C.1.001 Payment Processing and Account Management, Brussels

Function Group: FG III

Contract Type: 3b

Express your interest until: 02/01/2026 – 12.00 (noon, Brussels time)

WE ARE

Unit BUDG.C1 (Treasury Management) is in charge of managing the Commission’s treasury, as well as the treasuries of the other entities for which the Accounting Officer of the Commission is responsible, such as the European Development Fund (EDF), the European External Action Service (EEAS), EU Trust Funds and more than 30 EU agencies and bodies. The Unit receives the EU revenues: Member States contributions, inflows from EU borrowing operations and other specific sources of revenues like ETS auctioning. It assures the short-term liquidity management and payment execution for all payments of the EU budget (more than 2.5 million operations per year). To ensure its capacity of channelling EU payments to all beneficiaries, the Unit maintains strong relationship with multiple banking institutions: MS treasuries, central and commercial banks using the modern banking technologies and infrastructure. The Unit also conducts sophisticated cash forecasting activities bridging the budgetary and accounting dimensions of financial transactions. Unit BUDG.C1 also contributes to the establishment of policy instruments ensuring that their funding, cash management and payment execution profiles are efficient, fit for purpose and aligned with the EU financial governance. The latest examples include among others Next Generation EU payment execution flows, operational management of the Common Provisioning Fund, RePowerEU, the Innovation Fund or the Social Climate Fund. Thanks to its core role in the EU financial landscape, the Unit offers a unique opportunity to be a part of all major EU policy projects. The unit has an excellent record of achievements and a very good working atmosphere built by professional and motivated colleagues. We are proud of our culture of accountability and efficiency. The unit comprises thirty-eight staff members and is organised in three sectors.

WE PROPOSE

We propose an interesting position in the “back office” of DG BUDG’s payment function and Imprest Accounts section, which comprises some 15 staff working closely together. The selected candidate will be part of a team responsible for the bank reconciliation and payment enquiries. S/he will work closely with the Head of Sector and Team Leader in the delivery of the sector’s objectives. The cash management and payment processes of the Commission are executed within modern and secure treasury systems and are highly automated. Bank reconciliation and payment enquiries are a key part of such processes with as main objective ensuring the correct and complete execution of each payment transaction. Bank reconciliation is largely performed automatically in ABAC/SUMMA (SAP) while enquiries and exceptions are subject to individual treatment requiring contacts with commercial banks providing services to the EC. Within the above context, the main tasks performed by the selected candidate will include: – Control through reconciliation of a group of European Commission bank accounts and others under the responsibility of the EC Accounting Officer, in particular related to payments to ACH bank accounts; -Ensure analysis of the accounts, namely registration of movements requiring an accounting entry: receipts, returned payments, costs, interest; -Process and monitor returned payments (VRs) and compliance requests (LPs) and requests for information concerning payments from banks, beneficiaries and credit managers. – Contribute to the annual audit exercise (DAS) of commercial banks maintaining accounts for the European Commission, European Development Fund and the European External Action Service; – Handle a number of tasks related to account management, including relationships with the banking partners; – Check the bank charges and bank interest on bank accounts according to the contracts with banks. Contact banks in case of differences; – Participate in the development and revision of bank reconciliation procedures; -Ensure daily management the reconciliation team’s functional mailboxes, in particular the FMB related to ACH; -Provide business support to internal and external stakeholders, such as commercial banks, national banks, regional financial services, international organisations, EEAS delegations and HQ, etc.; – Contribute to the workstreams of SUMMA regarding treasury management related to the EEAS roll-out and ACH payments, from testing to implementation and future upgrades.

WE LOOK FOR

We look for a dynamic, proactive and well-organised colleague, with a constructive team spirit. The ideal candidate should have an educational and professional background combining the finance and accounting domains. Specific knowledge of ABAC/SAP/S4HANA as well as experience in treasury or banking will be considered as strong assets. A key job requirement is to be at ease and enjoying working with figures (a very good knowledge of Excel is essential). Experience in bank reconciliation would be a distinct advantage. S/he should have the ability to work autonomously as well as within a team and have very good analytical and problem-solving skills. A sound knowledge of English (written and oral) is required. Knowledge of French would be an asset. Specific training will be organized within the team.

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of spontaneous applications. The present call for interests aims at helping the recruiters to identify potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

If you are not registered yet in the open EPSO database, please do so at the following address: . Please select under selection procedures for contract agent the CAST permanent profile that best suits your education and experience.

You should send your documents in a single pdf in the following order:
1. your CV 2. completed application form.
Please send these documents by the publication deadline to indicating the call for interest reference EC/2025/BUDG/GFIII/505733 in the subject.

No applications will be accepted after the publication deadline.