Org. Setting and Reporting

The temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The incumbent is involved in supply chain planning, developing and managing the sourcing of various services and commodities (e.g. information technology and communication equipment, vehicles, medical equipment and supplies, food rations, fuel, construction and building maintenance materials, stationery and office supplies, furniture and fixtures, accommodation and office equipment etc.), taking into account different sourcing options, including global and regional systems contracts, local market conditions, logistics forecasting, inventory holdings in situ or elsewhere under DOS management or other missions, supply schedules, and ongoing assessment and prioritisation of operational supply chain requirements. The temporary position is based in Port au Prince, Haiti, and located in the Acquisition Management Section. The incumbent will report to the Chief, Acquisition Planning (P5) or his/her designated official.

Responsibilities

Within delegated authority, the Acquisition Planning Officer, P-3 will be responsible for the following duties: • Coordinates with technical units to prepare the 24-month mission demand forecast in the Umoja Supply Chain Planning Tool or equivalent, ensuring compliance with mission priorities and strategic objectives and facilitating alignment with budget formulation. • Collaborates with technical units to review and validate the system-generated demand forecast and source plan on a quarterly basis, ensuring accuracy, completeness and alignment with mission operational requirements. • Coordinates with technical units and procurement to develop and update the mission acquisition plan based on the validated source plan, taking into account mission priorities, funding availability, consumption patterns and procurement lead times. • Initiates actions to implement the mission acquisition plan and monitors progress. • Liaises with Office of Supply Chain Management in UNHQ regarding the submission of the mission”s supply chain plans as input for the consolidated global acquisition plan. • Monitors mission requisitions within assigned categories to ensure purchase requests are aligned with the acquisition plan. • Liaises with UNGSC and/or counterparts in other missions on available stocks from the strategic reserve or surplus before deciding to acquire new items for replacement or additional requirements. • Initiates actions leading to the implementation of the Mission Supply Chain Plans, taking into account different sourcing options, including global and regional systems contracts, local market and other conditions, logistics forecasting, inventory holdings, consumption patterns, supply schedules, and ongoing assessment and prioritization of operational supply chain requirements. • Contributes to plan, develop and manage the acquisition process for various services and commodities (e.g., security services, communication equipment, vehicle spare parts, medical equipment and supplies, food rations, fuel, construction and building maintenance materials, office supplies, and accommodation and office equipment etc.), including planning and coordination of transportation requirements and consolidation of inbound deliveries, service contracts requirements and maintenance plans, taking into account different procurement methods, lead times and sourcing options available to the Mission. • Contributes to the execution of internal controls over supply chain planning and acquisition activities and support functions. • Advises recipient entities and technical units on the progress of acquisition activities and the status of acquisition plan implementation, providing guidance throughout the procurement cycle including addressing supply chain issues as they arise. • Meets regularly with internal stakeholders to review the mission supply chain plans in light of changing priorities and emergencies, ensuring a coordinated and efficient approach to managing assigned material and service groups. • Carries out programmatic/administrative tasks necessary for the functioning of the Section, including review of cost estimates from technical units, monitoring performance indicators and reporting on work programme performance. • Prepares a variety of Standard Operating Procedures (SOPs), guidelines and instructions governing supply chain planning and requisitioning; contributes to SOPs and guidelines for procurement processes, including delivery and payment (Procure to Pay). • Maintains a computer-based system to track mission-procured contracts during their lifecycle, ensuring timely extension, and providing detailed expenditure reports. • Prepares integrated, timely and accurate reports to monitor and track all aspects of the mission supply chain, ensuring an uninterrupted delivery of goods and services to meet operational requirements. • Provides guidance to and may supervise new or junior staff. • Performs other related duties as required.

Competencies

Professionalism: Knowledge of the substantive field of work in the areas of supply chain management and logistics operations, in particular supply chain planning, procurement and logistics processes. Proven ability to consolidate and analyse data, use data analytics and visualization tools, make recommendations and prepare supply plans and reports. Knowledge of and ability to apply various United Nations rules, regulations, policies and guidelines in work situations. Ability to develop and apply supply chain management procedures and programs. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others” ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

Advanced university degree (Master”s degree or equivalent degree) in supply chain management, business administration, public administration, logistics, procurement or a related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

Certification in Project/Programme Management methodology by an accredited body e.g. PMP, PGMP, PRINCE 2 (Foundation Project Management certification or practitioner level) or equivalent is desirable. Certification in Supply Chain (SCOR-P, CSCP or equivalent) or Lean Six Sigma is desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience in supply chain management, logistics, supply chain planning, procurement, or related area is required. Experience working with and developing data analytics and visualization tools for supply chain is required. Experience in providing support service in the areas of supply chain management in support of a field operation (inclusive of peacekeeping operations, special political missions, agencies, funds and programmes), or other similar international organizations is required. Experience in data integration is required. Experience in supply chain or logistics planning in an international environment is desirable. Experience with MRP (Materials Requirements Planning), ERP (Enterprise resource planning), e.g. SAP ECC (ERP Central Component), or SRM (Supplier Relationship Management) in the areas of production planning, scheduling, inventory control, procurement and logistics processes is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).

Required Languages

LanguageReadingWritingListeningSpeakingEnglishUN Level IIUN Level IIUN Level IIUN Level II

Desirable Languages

LanguageReadingWritingListeningSpeakingFrenchUN Level IUN Level IUN Level IUN Level I

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

This temporary job opening is being advertised for advance planning purposes pending formal approval of the relevant funding and staffing structures. An appointment may be terminated, or post level adjusted in accordance with the Staff Rules for such reasons as abolition of post or reduction of staff or committee funding approvals, for example in the event that the funding for the post is not approved or the mandate of the mission is not extended. The selected candidate will be expected to temporarily deploy until 30 June 2026. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.