JOB DESCRIPTION

TITLE: Project Assistant
TEAM/PROGRAMME: Project implementation    LOCATION: Mongmit, Shan
Number of Position: 1
GRADE: NAT5    CONTRACT LENGTH: Fixed Term

CHILD SAFEGUARDING:

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the vetting process staff.

ROLE PURPOSE:
Project Assistant (PA) role is to involve in planning, implementation, monitoring, and evaluation of Health Project in collaboration with the field team under the guidance of Project Coordinator.
SCOPE OF ROLE:

Reports to: Project Coordinator
Staff reporting to this post: ICMVs
Budget Responsibilities:   No financial approval
Role Dimensions:    Regular contact with project volunteers and beneficiaries
Travel:  Frequent (over 12 days per month)

KEY AREAS OF ACCOUNTABILITY :
Program Management
•    Together with Project Coordinator, the Post holder is responsible for activity planning, implementation, and review to ensure the achievements of project outputs are in accordance with project’s objectives, logical framework in Shan area.
•    Assist Project Coordinator in planning and preparing work plan and field activities of the project.
•    Conduct data collection, checking and verification for volunteer activities, and submit reports to the supervisor as monthly basis.
•    Work closely with supervisor to facilitate capacity building trainings and workshops for volunteers, partners, and other variety of stakeholders.
•    Conduct regular and effective monitoring visit to assigned project villages and report the findings to supervisor with action plan.
•    Responsible for health education sessions, behavior change communication (BCC) and awareness raising activities at the village and work sites level to promote community participation.
•    Submit monthly activity reports and narrative reports to the supervisor by using findings during program implementation, inputs and feedback from the community and ICMVs.
•    Assist supervisor in budget estimation and cash forecasting for assigned project activities.
•    Liaise with authorities, and Non-State Actors regarding the project activities as necessary.
•    Assist in procurement of materials, supplies and maintenance of project equipment and repair as necessary.
•    Participate in project surveys and need assessments as required.
•    Initiate for identification and mapping of Mobile Migrant Ethnic and Vulnerable populations (MMEVs) in regular interval and submit the updated MMEV information to line manager.
•    Monitor project activities and outputs to reach desired objectives and results.
•    Keep records of activities, and report regularly and as requested on programme progress.
•    Actively support the organization’s efforts towards accountability to beneficiaries, in particular through child participation and complaints & response mechanisms.
•    Take steps to ensure that the programme benefits the poorest and most disadvantaged community especially MMEVs.
•    The candidate must have the flexibility of responsibility according to the project’s need i.e. SCI is working in a constantly changing humanitarian and development aid environment, reasonable specific work duties may be requested that may not fit into the above responsibilities, but which will help promote over all programs goals and aims.

Others
•    Organize the various project intervention campaigns such as distribution of LLINs, Active Case Detection and Mass Malaria Screening with participation of CHWs and community.
•    The candidate must have the flexibility of responsibility according to the project’s need i.e. SCI is working in a constantly changing humanitarian and development aid environment, reasonable specific work duties may be requested that may not fit into the above responsibilities, but which will help promote over all programs goals and aims.
–    Assist and participate in any necessary tasks related with program or operational sides assigned by line managers
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Child Safeguarding Responsibilities
Ensure that all beneficiaries of your program are receiving ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct.

BEHAVIOURS (Values in Practice)
Accountability:
•    Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
•    Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
•    Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
•    Widely shares their personal vision for Save the Children, engages and motivates others
•    Future orientated, thinks strategically and on a global scale.
Collaboration:
•    Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
•    Values diversity, sees it as a source of competitive strength
•    Approachable, good listener, easy to talk to.
Creativity:
•    Develops and encourages new and innovative solutions
•    Willing to take disciplined risks.
Integrity:
•    Honest, encourages openness and transparency; demonstrates highest levels of integrity
•    Always acts in the best interests of children
QUALIFICATIONS
•    Any graduates
•    Minimum 2 years working experience in health-related programs or/and in public health programs.
•    Professional working experience with international organizations preferable.
•    Good communication skills and/ or social mobilization skills.
•    Willingness to travel and night-stop at field project villages, and work in difficult and challenging working environment with limited support.
•    Experience and knowledge of computer software including Microsoft Word and Excel.
•    Sensitivity to the cultural & political environment, with the experience of working in conflictaffected areas.
•    Experience of working in a team/ willing to work with team.
•    Adaptable and practical, diplomatic skills and behaviors.
•    Sensitivity to the cultural & political environment, and ability to learn about these.
•    Due to the nature of program, local candidates who know the context of project locations are preferable.

EXPERIENCE AND SKILLS
Essential
•    Well-known local context and well use local language
•    Can drive well on motorbikes.
•    Willing to travel very remote area.

Communication and Technical Skills
•    Good English communication skills, both written and verbal
•    Excellent personal organizational skills, including time management, and ability to meet deadlines and work under pressure
•    Willingness to travel to field offices and work in difficult environment according to travel requirements

Management:
•    Good people management skills/experience and proven ability to create an environment which encourages team-working and motivates a team across various geographical areas.
General:
•    Ability to work collaboratively with colleagues across the organization developing effective working relationships to deliver outstanding results for children
•    Commitment to and understanding of Save the Children’s aims, values and principles.
•    Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy

Additional job responsibilities
•    The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All staff has an obligation and a responsibility to:
•    Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.
•    Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.
•    Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”.
•    Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
•    Be vigilant about observing possible child abuse/harm in their personal and professional lives.

All managers have the above responsibilities as well as ensuring
•    Their staff are doing the above.
•    That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.

Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.