E T Temporary

JOB DESCRIPTION

 

Job #: req20141
Organization: World Bank
Sector: Treasury
Grade: ET3
Term Duration: 1 year 0 months
Recruitment Type: Local Recruitment
Location: Washington, DC,United States
Required Language(s): English
Preferred Language(s): Proficiency in Spanish, French or other languages is desirable
Closing Date: 12/9/2022 (MM/DD/YYYY) at 11:59pm UTC
Description

 

Do you want to build a truly worthwhile career? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries, a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org

Treasury is the Vice Presidency, reporting to the Managing Director and World Bank Group Chief Financial Officer, performing treasury functions for the IBRD and IDA and, to varying degrees, for other members of the World Bank Group and other public sector investors. Its activities are organized and grouped into the following departments: Capital Markets and Investment Management, Client Asset Management and Advisory, and Treasury Operations. The Treasury VPU also includes the Risk, Compliance, and Controls Unit.

Treasury has been a large and significant player in the international financial markets for over seventy years and has achieved a global reputation as a prudent and innovative borrower, investor, and risk manager. Treasury is responsible for: (i) managing approximately $205 billion in assets for the World Bank and other official sector investors; (ii) leading IBRD’s and IDA’s triple-A rated financing programs in international and domestic bond and derivative markets; (iii) conducting asset and liability management for IBRD’s and IDA’s balance sheets; (iv) overseeing the development and outreach related to the financing and hedging products the Bank provides for its developing-country clients; and (v) collaborating with the World Bank member countries to help build their capacity. Staff in Treasury regularly interact and work with other Departments across the Bank and Finance Partners teams.

Asset Management and Advisory (TREAA)

TREAA is responsible for managing over $70 billion of liquidity and fixed-income portfolios for Trust Funds (including Financial Intermediary Funds) and over 70 external clients consisting of Central Banks, Pension Funds, Sovereign Wealth Funds, and other Official Institutions. The department is also responsible for providing investment partnership and advisory functions, capacity building, and training under the umbrella of the Reserve Advisory and Management Partnership (RAMP) Program.

This department is organized into three units: Asset Management (TREAM), Advisory and Partnership (TREAP), and Product, Knowledge, and Research (TREPK).

The Product, Knowledge, and Research (TREPK) unit is accountable for supporting and strengthening advisory capacity and asset management functions by expanding the knowledge base, research, and coordinating the development of new investment products. The team is responsible for producing and managing knowledge and research products, including missions, workshops, webinars, and applied research papers. Within the unit, subject matter experts provide technical advisory in governance, asset allocation, responsible investing (ESG), risk management, IT and business solutions, settlements, and operations. The learning & outreach team manages learning and outreach events, workshops, policy fora, and training (internal and third-party), inclusive of marketing and branding materials.

Duties and Accountabilities

The Program Assistant reports to the Lead of the Learning and Outreach team within the Products, Knowledge, and Research Unit (TREPK) and will provide a broad range of administrative and operational support. The Program Assistant will arrange travel, manage training logistics, and support associated ad hoc financial assignments. The primary responsibilities will include, but are not limited to the following:

• Provides travel, hotel, and other requisite logistical assistance to clients as part of the learning and outreach activities; this includes processing travel for clients, coordinating travel needs with American Express, preparing travel spreadsheets, travel requests, reporting on travel costs, and providing end-of-cycle support of these travel requests, of which cost reimbursements where applicable.

• Provides support to members in account access to the contracted online e-learning platform (learning digital catalogue), and is responsible for assigning learning modules for specific workshops, onboarding participants, and directing miscellaneous customer assistance questions to the learning vendor; Generate various usage and activity reports.

• Prepares conference documents, ensuring precision and consistency; gathers, updates and collates information where necessary;

• Assists with logistics of learning and outreach activities, including events, trainings,
missions and internships as required by the team workload and workflow, inclusive of preparation of conference packages, venue set up and turn-down, coordination of requests for catering and audiovisual services as guided.

• Maintains and updates data in Excel tables for workshop/event expenses as a tracking system to monitor spending for each event.

• Reviews incoming event-related invoices and provides breakdown of consolidated invoices by client  account before submission to Facility Team for processing.

• Schedules and provides logistical support during Webex video conferences, as requested for a variety of client learning and outreach goals; coordinates arrangements with speakers globally.

• Processes transactions in AdminPortal (inclusive of client reimbursements) pertaining to Learning and Outreach activities.

The position(s) is based in Washington, DC, USA with the understanding that the WB Treasury has a global footprint and on select occasions, the person may need to contribute/work outside the standard working hours.

 

Selection Criteria

 

The successful candidate should have the following qualifications:

1. Minimum Education/Experience: Bachelor’s degree in business administration or other related field and at least 5 years relevant work experience in a large international organization or company, or equivalent combination of education and experience.

2. Proven experience with workflows and responsibilities associated with training and conference management, logistical support, travel and procurement.

3. Excellent organizational and administrative skills, demonstrated ability to organize, prioritize, schedule, plan and coordinate work and other activities internally and externally.

4. Strong personal ethics and sound judgment; proven track record in managing confidentiality; reliability, resourcefulness and flexibility; strong attention to detail and to maintaining high-quality standards.

5. Proven ability to create and work in a team-oriented, multi-cultural environment, to perform effectively in a constantly changing environment with competing activities and demands, and to effectively serve as a team member.

6. Proficiency with PowerPoint and the Microsoft Office Suite, including Excel spreadsheets.

7. Effective analytical, research and problem-solving skills and the ability to work independently and make judgments and decisions with minimal supervision.

8. Fluency and strong communication skills in English, including the ability to draft, proofread and edit correspondence.

9. High degree of self-motivation, a positive attitude, and the ability and drive to lead and collaborate in a team-based, multi-cultural work environment.

 

World Bank Group Core Competencies

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories. 

Note: The selected candidate will be offered a one-year appointment, renewable for an additional one year, at the discretion of the World Bank Group, and subject to a lifetime maximum ET Appointment of two years. If an ET appointment ends before a full year, it is considered as a full year toward the lifetime maximum. Former and current ET staff who have completed all or any portion of their second-year ET appointment are not eligible for future ET appointments