Finance and Administrative Officer – EpiC HIV

  • Location:
  • Salary:
    negotiable
  • Job type:
    Full-Time
  • Posted:
    2 weeks ago
  • Category:
    Administration, Finance
  • Deadline:
    December 24, 2022

JOB DESCRIPTION

EpiC is a five-year global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID). The project provides strategic technical assistance (TA) and direct service delivery to break through barriers to 95-95-95 and promote self-reliant management of national HIV programs by improving HIV case-finding, prevention, treatment programming and viral load (VL) suppression among key populations (KPs) and priority populations (PPs). In the Philippines, EpiC will work in the Greater Metro Manila Area (Metro Manila, CALABARZON, Central Luzon) to address critical gaps and bottlenecks in the HIV response by expanding HIV case finding in the community, upscaling of PrEP implementation, and strengthening treatment initiation, adherence, and retention support for people living with HIV (PLHIV). Further, EpiC Philippines aims to build the capacity of local, community-based KP organizations and work closely with the government of the Philippines to deliver HIV services tailored to the needs of KPs.

 

JOB SUMMARY

 

The Finance & Admin Officer will report to the Finance Manager. S/he will perform a variety of finance and administrative support to the project. Duties include financial transaction processing and recording, coordinating and collating procurement, travel and administrative documents, maintenance of finance files, support in monitoring and reporting of project transactions, support workshop and meeting organization, and coordination with internal staff on finance and administrative related concerns. Ensures that financial and activity record keeping is compliant with FHI360 policies and procedures, as well as USAID rules and regulations.

 

KEY RESPONSIBILITIES

 

Finance

  • Conducts pre-audits on vouchers, invoices, travel expenses report and all supporting documents for all payments related to activities funded in the Philippines
  • Reviews and processes payment requests (vendors, consultants, and staff reimbursement) and journal entries (liquidation) to ensure documentation and process are in line with FHI 360 cost principles requirements. Verify & ensure costs are charged to correct codes before releasing them to the accounting system
  • Conducts pre-award reviews and site visit reviews for qualifying recipients / sub-recipients as deemed appropriate in accordance with established FHI 360 procedures
  • Monitors and prepares periodic reports on project transactions and activity costs. Also performs/reviews reconciliations with vendors, inventory etc.
  • Ensures finance files and documents are complete, secured and stamped, as needed. Assist during audits ensuring that schedules provided are according to the agreed format
  • Ensure timely process and payments as per FHI 360 policies and procedures
  • Perform other related duties as assigned.

 

Administration

  • Provides support to Program, SI and Technical teams to coordinate with country office (CO) departments
  • Monitors and maintains records of project acquisitions of inventorial supplies and assets for distribution to sites and partners ensuring these are reconciled and accounted for
  • Assists in the monitoring of storage/warehouse and pullout of items in storage
  • Assists in project-supported events outside the office, as needed

 

REQUIRED SKILLS

 

  • Good analytical, numerical, critical thinking, and problem-solving skills.
  • Proven proactive skills in identifying cost savings, cost avoidance, and efficiency opportunities.
  • Ability to interpret financial and other quantitative information and reports.
  • Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
  • Ability to work collaboratively, productively, and sensitively within a multidiscipline, multicultural and multigender environment.
  • High degree of proficiency in written and spoken English communication.
  • Well-developed computer skills, particularly MS Office,
  • Budget development and general ledger skills.
  • Knowledge of generally accepted accounting, budgeting, and fiscal control theory, and practices.
  • Ability to handle complex and confidential information with discretion.

 

REQUIRED JOB EXPERIENCE

  • With 5-7 years relevant experience. CPA, ACA, or any other relevant professional qualification is desirable.
  • Minimum of 2 years’ experience in financial management and reporting.
  • Minimum of 1 year working experience in grants management.

 

OTHER QUALIFICATIONS

  • Familiarity with or knowledge of USAID-funded projects and grants management policies and procedures.
  • Audit experience is an advantage

 

 

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

 

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

 

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.