FINANCE AND BUDGET OFFICER

  • Location:
  • Salary:
    negotiable
  • Job type:
    Temporary
  • Posted:
    2 weeks ago
  • Category:
    Finance
  • Deadline:
    November 29, 2022

JOB DESCRIPTION

Posting Title: FINANCE AND BUDGET OFFICER, P3 (Temporary Job Opening)
Job Code Title: FINANCE AND BUDGET OFFICER
Department/Office: Economic Commission for Europe
Duty Station: GENEVA
Posting Period: 22 November 2022 – 29 November 2022
Job Opening Number: 22-Finance-ECE-195869-J-Geneva (G)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

Located in the Finance and Budget Unit in the Executive Office of the United Nations Economic Commission for Europe (UNECE), based in Geneva, Switzerland, the P3 Finance and Budget Officer works under the direct supervision of the Administrative Officer (P4), and the overall supervision of the Executive Officer (P5).

The Finance and Budget Officer will support the Administrative Officer and the Executive Officer in providing effective budgetary, financial, and administrative management and support services to UNECE’s sub-programmes to enable the Secretariat to efficiently deliver its approved programme of work and to ensure the efficient and effective use of UNECE’s regular budget and extrabudgetary resources in accordance with the General Assembly mandates and donor agreements, as applicable.

This position is temporarily available from 1 February 2023 for an initial period of 364 days, with possibility of extension, while the incumbent is on a temporary assignment. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

Responsibilities

The Finance and Budget Officer will primarily be responsible for drafting all budget proposals for ECE for review by the supervisor (P4), reviewing and supervising the three General Services staff in the execution of their functions, and monitoring the implementation to ensure 100% execution of all regular budget funds, as well as extra-budgetary funds, in line with annual cost plans and donor agreement provisions, and under the framework of the UN Financial Rules and Regulations (UNFRR).

Budget Administration:
– Issues allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
– Monitors budget implementation rates and recommends reallocation of funds when necessary.
– Monitors expenditures to ensure that they remain within authorized levels.
– Administers and monitors extra-budgetary resources, including review of agreements and cost plans, and ensuring compliance with regulations and rules and established policies and procedures.
– Prepares relevant documentation with respect to budget performance submissions.
– Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports analysing variances between approved budgets and actual expenditures.
– Provides substantive support to intergovernmental and legislative bodies.
– Manages and oversees the Service Level Agreement billing for administrative services provided by the United Nations Office at Geneva (UNOG), which entails the delivery of a range of administrative services to ECE, including financial management services, human resource management services, central support services, and information and communications technology services.

Budget Preparation:
– Reviews and analyses data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements from ECE Divisions.
– Provides support to programme managers with respect to the elaboration of resource requirements for budget submissions.
– Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.

General:
– Keeps up to date on documents, reports, and guidelines that have a bearing on matters related to programme budget, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures;
– Monitors and supervises the work of the three General Service staff in the Finance and Budget Unit;
– Performs other related work as required.

Competencies

Professionalism: Mastery of accrual accounting principles and standards (IPSAS, IAS, GAAP, IFRS, or similar). Ability to synthesise and analyse various sources of data and information and to reach quick and substantiated conclusions based on that data and information. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting or related area. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree. Chartered Accountant, Certified Public Accountant, Certified Management Accountant, or equivalent certification is desirable.

Work Experience

A minimum of five years of progressively responsible experience in administration, finance, accounting, business administration or related field is required.

At least one year experience with the finance and budget modules of Umoja, or similar ERP system (SAP, Oracle, etc.), is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

This position is temporarily available from 1 February 2023 for an initial period of 364 days, with possibility of extension, while the incumbent is on a temporary assignment. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 July 2022, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Central African Republic, China, Comoros, Cuba, Cyprus, Democratic People’s Republic of Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Haiti, Israel, Japan, Kiribati, Kuwait, Lao People’s Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Malta, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Namibia, Nauru, Norway, Oman, Palau, Panama, Papua New Guinea, Paraguay, Qatar, Republic of Korea, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Solomon Islands, South Sudan, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.