TITLE: Finance Coordinator
LOCATION: National Office – Jakarta
CHILD SAFEGUARDING: Level 2: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).
Save the Children in Indonesia is changing for the better. We’ve begun to build a national organisation that aims to be a strong, local, and self-sustaining voice for children in Indonesia. To this end, SC Indonesia has been designated as a “Prospect Member”. As ‘Prospect Member’ Indonesia has been identified as part of the next way of new member development, which focusses on strengthening and localizing our voice for children in strategic middle income countries. Indonesia has been authorised by member ballot to start fundraising locally as a first step towards building a financially sustainable local organization. Future work will also involve developing a strong local governance structure and building key partnerships with local government, the private sector, local civil society among others. Success of the pilot phase will set the Indonesia on a pathway to full membership.
The Finance Coordinator will work closely with Awards and Finance Manager to provide overall leadership, vision, strategic direction and management of Save the Children’s financial planning across the organisation and ensure the sustainability and viability of the organisation. Specifically, he/she is responsible for financial accounting and management reporting. The scope of responsibilities includes financial accounting of our programs and operations.
Ensuring financial efficiency, sustainability and viability and establishing a strong financial governance framework that takes into consideration risks to the organisation and is in compliance with SCI policy, national foundation and regulatory laws is central to the achievement of membership status and the establishment of a national foundation that could safeguard and grow our income and portfolio, expand our geographic presence and deliver more programs for children.
Working with the finance director, finance manager and accountant of National Office, the post holder shares the accountability to build the most positive and affirming work environment possible and ensure that the management, staffing and culture of the organisation are suitably aligned with the mission, evolving goals and strategic ambitions aligned with the Member Accountability Framework.
The post holder will contribute to global KPI as follows:• Co-lead with finance manager on achievement of Operations delivery indicators, particularly on monthly spending target
SCOPE OF ROLE
Reports to: Finance Manager – National Office
Staff directly reporting to this post: 2 External Collaborators
Budget Responsibilities: N/A
Financial Approval Authority: N/A
KEY AREAS OF ACCOUNTABILITY
Strategy and Leadership:
- Lead on ensuring strong and effective synergies between finance department and other related functions to maximise Save the Children impact.
- Lead on ensuring that effective internal processes for the finance department and related functions that have the participation and ownership of all key internal stakeholders are followed.
- Becoming a business partner for project management team
Ensure financial sustainability for the organisation through strong financial governance framework, and operates on a sound financial basis:
- Ensure financial rules, policy and regulation, both internally and externally are followed.
- Oversee, monitor and ensure monthly and annual closing are done correctly and timely.
- Lead project BVA review before and after hard close.
- Ensure Budget vs Actual is monitored and communicated with relevant budget holders and the related stakeholders to address the gaps.
- Provide Senior Program Manager and Project Managers with regular monthly financial analysis, highlighting overall challenges and opportunities.
- Liaison with Senior Program Manager and Project Managers for forecasting and budgeting.
- Monitoring of technical quality of transactions and filing in field offices through regular visits.
- Support proposal budget development and realignment requests.
- Prepare donor & member report according to their requirement, work closely with Award management and ensure timely submission.
- Ensure internal control is in place for all assets, funds, equipment, property, and facilities and compliance to financial and organization policy.
- Ensure correct level of budget authority exists within area/field.
- Ensure that all required support is provided promptly according to the organization policy, working closely with the Jakarta NO.
- Finance training for staff in the field and partners as necessary.
- Support Finance Manager to maintain billing/claim to SCI member and/or donors
- Maintain assigned balance sheet account(s).
- Support internal and external audit.
Cross Functional Working Groups & KPIs:
- The Post holder may be assigned to lead or participate in the work of cross functional working groups. The post will actively contribute and be held accountable for achievement of Global KPIs and those agreed with management.
QUALIFICATIONS AND EXPERIENCE
- Bachelor’s degree in Finance and Accounting
- Recommended a minimum of 3 year experiences working with corporate or NGO environment within the finance department of a national or international organization.
- Experience of managing and developing a team and has the ability to lead, motivate and develop others.
- Ability to analyze information, evaluate options and to think and plan strategically.
- Excellent interpersonal, communication and presentation skills.
- Fluency in written and spoken Indonesian, strong English written and spoken skills.
- Ability and willingness to be stationed in field office with frequent travel to field locations.
- Excellent analytical skills–the ability to analyse complex financial data and design and produce effective management information.
- Substantial experience and knowledge of effective financial and budgetary control.
- Excellent understanding of financial systems and procedures.
- Excellent experience of computerized accounts packages, Excel, PowerPoint and Word
- Experience of general administration work.
- Experience of managing and conducting audits.
- Ability to manage a complex and diverse workload and to work with tight deadlines.
- Ability to motivating staff and working collaboratively with colleagues and providing support and advice as necessary.
- Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.
- Understanding of Save the Children’s vision and mission and a commitment to its values.