Standard Job Description
Finance Officer Organizational Setting and Work Relationships In the Regional Bureaux, the incumbent works under the direct supervision of the Regional Controller or Senior Finance Officer and in functional coordination with DFAM¿s Accounts and Financial Service (AFS). In the Country or Multi-Country Offices, the incumbent may be supervised by a Senior Finance Officer, Assistant Representative (Admin), Head of Sub-Office, or other senior positions as delegated by the Representative. The incumbent is responsible for co-ordinating, guiding, monitoring, advising on, and supporting the financial operations in the area of responsibility (AoR). With the objective to safeguard and optimize the utilization of UNHCR¿s monetary and physical resources, the incumbent contributes to the establishment of efficient and reliable mechanisms and processes to ensure compliance with UN financial regulations and UNHCR¿s rules, policies and procedures including, and not limited to, accounts payable and treasury processes, accounting, and implementation of internal control mechanisms, including support to oversight and audit functions. The incumbent also identifies and manages risks under their responsibility in close coordination with the Risk Management and Compliance Advisor. In the Regional Bureaux, the incumbent supports the work of the Regional Controller with authority to discuss problems and seek common ground on which to recommend solutions based on predetermined guidelines provided by higher authority. The incumbent may directly supervise professional and general service staff. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties – Oversee and guide integrated financial management and reporting for the area of responsibility (AoR). – Assess, review, and ensure application of finance-related policies, instructions, procedures, etc. – Provide advice to management regarding the application of financial policies and procedures and, when necessary, coordinate with the Regional Controller or Office of the Controller, as applicable, regarding the interpretation of such policies and procedures. – Ensure accounting records are correct and reliable, including¿and not limited to¿timely bank reconciliations, maintenance of open items, timely processing of travel financial transactions, clearance of residual requisitions and purchase order balance. – In close coordination with the AFS, support the preparation and review of donor financial reports, and endorse such reports before submission to donors. – Ensure monthly and yearly closing as well as any other periodic accounting-related processes are executed in a timely and accurate manner. – Ensure the maintenance and on-going validity of the Delegation of Authority Plan (DOAP). – Ensure that payments made are timely and accurately, and all month-end and year-end cut-off processes are implemented in line with relevant guidance. – Supervise the preparation of financial reports, monitoring and supervising expenditures with respect to approved budgets and work plans. – Ensure that local bank account administration and associated cash management functions are performed in adherence to financial guidelines – Perform financial management and control related to Cash-Based Interventions in adherence to financial guidelines. – Review and certify vouchers, including ABOD and project disbursements; – Perform project control functions for both directly and indirectly implemented activities, in the absence of a dedicated project control position – Coordinate, review and endorse responses to audit queries from internal and external audits and ensure the implementation of accounting audit recommendations. – Perform other relevant duties as required. Regional financial services applicable to positions in the Regional Bureau only – In coordination with relevant services in HQ, and to improve cost-effectiveness and process efficiency for operations, implement and manage regional finance-related services such as: vendor and other related master data management and maintenance, invoice posting, travel claim processing, payments, bank reconciliations, accounting housekeeping and period cut-off activities, donor financial reporting, etc. – Make proposals for the continuous improvement of financial monitoring and control mechanisms, including the streamlining of financial systems and procedures. – In coordination with DFAM¿s Change Management and Field Support Section and the Global Learning and Development Centre, identify and provide training on accounting matters, and recommend or develop training modules as necessary, aiming at the development of financial management skills. – In close liaison with DFAM¿s System Administration Section and other divisions as necessary, provide and plan activities for rollout of new processes or systems; assist the Regional Controller in monitoring the implementing internal control mechanisms and compliance with UNHCR’s financial policies and procedures in the region. Minimum Qualifications Years of Experience / Degree Level For P3/NOC – 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree Field(s) of Education Accounting; Finance; Public or Business Administration; Economics; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Professional accounting, auditing or financial management designation (CPA/ACCA/CIA/CMA or equivalent) (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Work experience in the field of accounting/finance, project management, business analysis, quality assurance and/or risk management. Excellent knowledge of, and experience in working with, international accounting and auditing standards, with a minimum of two years of practical experience in the audit process and/or in financial statements preparation. Working experience with accrual accounting (such as IPSAS or IFRS). Excellent understanding and/or experience of financial modules a major Enterprise Resource Planning system (such as PeopleSoft, SAP or Oracle). Good understanding of project and resource management. Excellent computer skills, in particular in MS Office applications, especially MS-excel. Excellent communication and negotiation skills. Experience of managing people in multinational/multicultural environments. Desirable Good knowledge of UNHCR systems (such as Focus and MSRP). Excellent knowledge of United Nations financial rules and procedures. Functional Skills FI-General Financial Management FI-Financial auditing FI-International Auditing Standards FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc) FI-Financial Accounting – Modified cash-based accounting as per international standards (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Required languages (expected Overall ability is at least B2 level):
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The candidate will be expected to have proven managerial and excellent competencies. He/she will establish and maintain efficient administrative control mechanisms to ensure compliance of the Sub-Office with the UNHCR financial rules and procedures. She/he should have demonstrated proven skills for planning and coordinating the work of staff under her/his supervision and provide them with clear guidance on Finance and Budget Planning. The Sub-Office includes Maro, Haraze and 2018 opened Moissala
Field-Offices. Opened camps are Amboko, Gondje, Dosseye and Doholo (Gorè SO), Belom (Maro FO), and Moyo/Daha (Haraze), as well as a new out-camp strategy is being implemented.
The work context is highly demanding and stressful, the capacity for self-care is critical. At the same time, the responsiveness to emergencies is very important and, therefore, working at odd times might be required. The incumbent should also be solution-oriented in organizing his/her work, using a constructive and supportive approach in collaborating with others.
The incumbent should have an UNHCR Field experience in operations, including emergency situations, complemented with solid technical knowledge and good inter-personal skills.
Since the working language in the country is French, the candidate should be fluent in French. Working knowledge in English is also required as more reports are requested in English.
Gorè remains isolated due to bad road infrastructure with Moundou at 112 kilometres away where UNHAS flights land 1-2 times a week. Staff reside in the Guest House and private guarded housing is also available. There are limited medical facilities in Gorè (UNDP local infirmary with full time nurse plus local Gorè District Hospital). They are not equipped to deal with serious medical cases, such that medical evacuation can be organized from Gorè, via Moundou to Ndjamena with UNHAS flights. Candidates with conditions requiring regular treatment or medical supervision should be appropriately advised. The climate is classified as tropical wet and dry. Malaria is a frequent health challenge for all Gorè residents. Reasonable food selection is available locally meat, fish, fruit and vegetables. Other provisions and supplies brought in from Moundou. Colleagues returning from leave also bring back food supplies.
Applicants for the post should be psychologically prepared for the aforementioned context. The Office is of the view that, all things being equal, the two year SAL should be upheld to avoid burnout.
There are no banking facilities at Gorè so cash comes from Moundou banks. Unlimited access to internet, WhatsApp and PAMA telephone and cellular network. R&R cycle 8 weeks.
AD-Petty cash management, AD-Support in producing reports, BU-Budget analysis and reporting, BU-UN/UNHCR Budgetary cycle, FI-Accounts Payable Operations – Cash Management (interdependencies), FI-General Ledger Management and Financial Statements Preparation, HR-Performance Management Systems, HR-Recruitment Attraction & Selection
BA: Accounting (Required), BA: Business Administration (Required), BA: Economics (Required), BA: Finance (Required), BA: Public Administration (Required)
Financial Management – Other
Annual Budget OL in Operation/Office, Number of Persons of Concern Served, Number of Workforce in Operation/Work Setting, Workforce to Supervise, Working with Persons of Concern: Asylum Seekers, Working with Persons of Concern: Refugees, Working with Persons of Concern: StatelessCompetencies
Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing performance, Managing resource, Negotiation & conflict resolution, Organizational awareness, Political awareness, Teamwork & collaboration
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Bi-annual Compendium 2022 Part B – November 2022
This position requires Functional Clearance