Finance Officer

JOB DESCRIPTION

 

Standard Job Description

Finance Officer Organizational Setting and Work Relationships In the Regional Bureaux, the incumbent works under the direct supervision of the Regional Controller or Senior Finance Officer and in functional coordination with DFAM¿s Accounts and Financial Service (AFS). In the Country or Multi-Country Offices, the incumbent may be supervised by a Senior Finance Officer, Assistant Representative (Admin), Head of Sub-Office, or other senior positions as delegated by the Representative. The incumbent is responsible for co-ordinating, guiding, monitoring, advising on, and supporting the financial operations in the area of responsibility (AoR). With the objective to safeguard and optimize the utilization of UNHCR¿s monetary and physical resources, the incumbent contributes to the establishment of efficient and reliable mechanisms and processes to ensure compliance with UN financial regulations and UNHCR¿s rules, policies and procedures including, and not limited to, accounts payable and treasury processes, accounting, and implementation of internal control mechanisms, including support to oversight and audit functions. The incumbent also identifies and manages risks under their responsibility in close coordination with the Risk Management and Compliance Advisor. In the Regional Bureaux, the incumbent supports the work of the Regional Controller with authority to discuss problems and seek common ground on which to recommend solutions based on predetermined guidelines provided by higher authority. The incumbent may directly supervise professional and general service staff. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties – Oversee and guide integrated financial management and reporting for the area of responsibility (AoR). – Assess, review, and ensure application of finance-related policies, instructions, procedures, etc. – Provide advice to management regarding the application of financial policies and procedures and, when necessary, coordinate with the Regional Controller or Office of the Controller, as applicable, regarding the interpretation of such policies and procedures. – Ensure accounting records are correct and reliable, including¿and not limited to¿timely bank reconciliations, maintenance of open items, timely processing of travel financial transactions, clearance of residual requisitions and purchase order balance. – In close coordination with the AFS, support the preparation and review of donor financial reports, and endorse such reports before submission to donors. – Ensure monthly and yearly closing as well as any other periodic accounting-related processes are executed in a timely and accurate manner. – Ensure the maintenance and on-going validity of the Delegation of Authority Plan (DOAP). – Ensure that payments made are timely and accurately, and all month-end and year-end cut-off processes are implemented in line with relevant guidance. – Supervise the preparation of financial reports, monitoring and supervising expenditures with respect to approved budgets and work plans. – Ensure that local bank account administration and associated cash management functions are performed in adherence to financial guidelines – Perform financial management and control related to Cash-Based Interventions in adherence to financial guidelines. – Review and certify vouchers, including ABOD and project disbursements; – Perform project control functions for both directly and indirectly implemented activities, in the absence of a dedicated project control position – Coordinate, review and endorse responses to audit queries from internal and external audits and ensure the implementation of accounting audit recommendations. – Perform other relevant duties as required. Regional financial services applicable to positions in the Regional Bureau only – In coordination with relevant services in HQ, and to improve cost-effectiveness and process efficiency for operations, implement and manage regional finance-related services such as: vendor and other related master data management and maintenance, invoice posting, travel claim processing, payments, bank reconciliations, accounting housekeeping and period cut-off activities, donor financial reporting, etc. – Make proposals for the continuous improvement of financial monitoring and control mechanisms, including the streamlining of financial systems and procedures. – In coordination with DFAM¿s Change Management and Field Support Section and the Global Learning and Development Centre, identify and provide training on accounting matters, and recommend or develop training modules as necessary, aiming at the development of financial management skills. – In close liaison with DFAM¿s System Administration Section and other divisions as necessary, provide and plan activities for rollout of new processes or systems; assist the Regional Controller in monitoring the implementing internal control mechanisms and compliance with UNHCR’s financial policies and procedures in the region. Minimum Qualifications Years of Experience / Degree Level For P3/NOC – 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree Field(s) of Education Accounting; Finance; Public or Business Administration; Economics; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Professional accounting, auditing or financial management designation (CPA/ACCA/CIA/CMA or equivalent) (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Work experience in the field of accounting/finance, project management, business analysis, quality assurance and/or risk management. Excellent knowledge of, and experience in working with, international accounting and auditing standards, with a minimum of two years of practical experience in the audit process and/or in financial statements preparation. Working experience with accrual accounting (such as IPSAS or IFRS). Excellent understanding and/or experience of financial modules a major Enterprise Resource Planning system (such as PeopleSoft, SAP or Oracle). Good understanding of project and resource management. Excellent computer skills, in particular in MS Office applications, especially MS-excel. Excellent communication and negotiation skills. Experience of managing people in multinational/multicultural environments. Desirable Good knowledge of UNHCR systems (such as Focus and MSRP). Excellent knowledge of United Nations financial rules and procedures. Functional Skills FI-General Financial Management FI-Financial auditing FI-International Auditing Standards FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc) FI-Financial Accounting – Modified cash-based accounting as per international standards (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. 

Desired Candidate Profile

 

Required languages (expected Overall ability is at least B2 level):

French,

 

Desired languages

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Operational context

Occupational Safety and Health Considerations:

 

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

 

Nature of Position:

 

 

As of 31 March 2022, the Democratic Republic of Congo (DRC) hosts 522.121 refugees in the country, including 210.020 Rwandan, 210.020 CAR, 40.511 Burundian and 54.112 South Sudanese refugees. The Country hosts more than 5 million IDPs located mainly in Ituri, North Kivu, South Kivu, Kasai, and Tanganyika, including 1,907,028 IDPs in North Kivu and 1,176,706 in South Kivu.
DRC operation manages 14 field offices (1 Branch Office, 5 Sub Offices, 7 Field Offices, and 2 Field Unit Offices) and in Kasai, Ubangi, Kivu (north and south), and Haut Uele/Bunia Provinces.
The security situation in North and South Kivus remains fragile due to the activism of armed groups considered as the main responsible actors for violations against civilians.
With the deterioration of the security and protection environment, a State of Siege was declared on 6th May 2021 for North Kivu and Ituri Provinces.
Armed incidents (including IEDs) and regular attacks involving ADF elements are regularly reported in the Grand Nord area (Beni, South Lubero and Nobili ‘), forcing thousands of people to flee to Uganda. Joint military operations have been launched by the FARDC and Ugandan forces against ADF and incidents involving Mai-Mai and other criminal groups continue to affect the security and the protection of many civilians. Humanitarian access is limited to occasional essential interventions under the condition of MONUSCO escort. This despite increasingly negative perception of the mission’s role in the area.
While the security situation is hampered by the activism of ADF, Mai and others armed groups in the Grand Nord, many Territories in the Petit Nord (Masisi, Rutshru, Walikale) remain affected by insecurity resulting in loss of life, destruction of civilian properties and other forms of violations. Many inter-armed group clashes and battles opposing FARDC are reported. The resurgence of alleged M23 elements in the territory of Rutshuru has reignited regional tensions and sapped security capacity from other areas of the Petit Nord.
The incumbent of the position reports directly to the Head of SO. S/he should have knowledge of UN/UNHCR field operational realities, especially in hardship duty stations with good knowledge and working experience of PeopleSoft/MSRP and COMPASS.

Living and Working Conditions:

 

Goma is the capital of North Kivu province, bordering Rwanda. It has an estimated population of some 1 million. Despite the fact that Goma is an important gateway to eastern DR Congo, it remains isolated from other DRC cities due to bad road infrastructure. Boat transport is used extensively to commute with other towns bordering the Kivu lake (e.g. Bukavu)
Staff reside in commercial accommodation available in town.
There are limited medical facilities in Goma that are equipped to deal with moderate medical cases. Evacuation opportunities are limited. However, air ambulance evacuation can be organized for life threatening emergencies during day time. Candidates with conditions requiring regular treatment or medical supervision should be appropriately advised.
The climate is classified as tropical wet and dry.
There are banking facilities at Goma. There is an acceptable access to communication means, such as internet, telephone sim cards etc.
Goma is a security level 3 duty station.
The presence of a live volcano (Nyiragongo) is another factor that impact the life in Goma due to the emanation of gaz (CO and sulfur).
Goma is affected by earthquake. Last earthquake was in May 2021 with a level of 5.3 on the Richter scale.

 

Additional Qualifications

 

Skills

FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), FI-General Financial Management 

Education

BA: Accounting (Required), BA: Business Administration (Required), BA: Economics (Required), BA: Finance (Required), BA: Public Administration (Required) 

Certifications

Accounting – Other, Auditing – Other, Financial Management – Other 

Work Experience

Annual Budget OL in Operation/Office, Number of Persons of Concern Served, Number of Workforce in Operation/Work Setting, Workforce to Supervise, Working with Persons of Concern: Asylum Seekers, Working with Persons of Concern: Internally Displaced Persons, Working with Persons of Concern: Refugees, Working with Persons of Concern: Returned IDPs, Working with Persons of Concern: Returned Refugees, Working with Persons of Concern: StatelessCompetencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing performance, Managing resource, Negotiation & conflict resolution, Organizational awareness, Political awareness, Teamwork & collaboration

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Bi-annual Compendium 2022 Part B – November 2022#4LKDN – job post also available on LinkedIn 

 

 

 

 

Functional clearance

This position requires Functional Clearance