Fleet Management Specialist 

  • Salary:
    negotiable
  • Job type:
    Consultancy
  • Posted:
    1 week ago
  • Category:
    Logistics, Supply Chain and Transportation
  • Deadline:
    December 8, 2022

JOB DESCRIPTION

Primary Location

: Home-Based

Duration: 11 months
Post Number: N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

  • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
  • Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
  • Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
  • FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination  
  • All selected candidates will undergo rigorous reference and background checks
  • All applications will be treated with the strictest confidentiality

 Organizational Setting: Logistics Services Division 

The Logistics Services Division is responsible for provision of services in the areas infrastructure and facilities, procurement, health, security, travel , fleet, insurance and risk management
The Travel, Transportation and Fleet Management Unit  is part of the Logistics services division and is responsible for the establishment and administration of policies, procedures and operating standards in the areas of travel and fleet management. The unit is responsible for managing all travel and fleet related programmes, with a view to maximise the efficiency and effectiveness of the related programmes while ensuring that the programme continually adapt to and ever changing environment.
The Fleet Management function aims to enhance FAO’s operational capacity through improved efficiency in the management of the complete life cycle of FAOs official vehicle fleet including acquisition, ownership, operation and disposal whilst maintain high levels of  safety and security in the usage of FAO’s official vehicles.

 

Reporting Lines

The consultant/PSA will report to the Travel and Transportation Officer: Head- travel and Fleet Management Unit.

 

Technical Focus

The consultant /PSA will assist with the development, implementation and monitoring of the Fleet Management function at FAO.

 

Tasks and responsibilities

•    Support the finalization, roll out and management of the Organization’s fleet management and road safety policy
•    Develop communication materials to ensure adoption and application of the fleet management policy and operational processes
•    Provide functional support to FAO Country Offices as per the fleet management and road safety policy
•    Identify learning needs and build the capacity of fleet/transport personnel through the development and roll out of training materials and conduct workshops as required.
•    Support the preparation and execute the roll out of streamlined vehicle acquisition processes like vehicle leasing
•    Develop and implement communication materials to engage identified FAO Country Offices in the pilot project
•    Plan, review and approve vehicle planning for FAO Country Offices
•    Establish and execute processes for technical clearance of vehicle requests that do not meet the requirements of standardized vehicle models
•    Work together with FAO Fleet Management Assistant to ensure FAO Country Offices are providing timely, complete and accurate fleet data
•    Analyze fleet data and prepare and present business analysis and fleet management reports.
•    Define, analyze and monitor key performance indicators for selected countries, and global view, and that fleet data management is executed in a professional manner.
•    Establish a feedback process to ensure FAO Country Offices can interpret their fleet KPIs and make performance improvements country assessments and develop improvement plans with FAO Country Offices
•    Develop and implement monitoring and evaluation tools for the pilot project
•    Act as FAO focal point and take active part in meetings with UN Fleet, other UN agencies and humanitarian fleet management forums
•    Review and update the FAO normative guidance, consisting of policy and standard operating procedures
•    Assist with the ongoing monitoring of Fleet related activities, identifying areas for change and improvement.

 

 

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

 

Minimum Requirements

•    University degree in business management, supply chain, logistics management or project management or equivalent years of experience in the Humanitarian Fleet Management sector.
•    5 years of relevant experience in Fleet Management, supply chain, logistics or transport management.
•    Working knowledge (level C) of English, French or Spanish and limited knowledge (level B) of one of the other two or Arabic, Chinese, Russian. For PSA, working knowledge of English is required.

FAO Core Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

 

Technical/Functional Skills 

•    Work experience in more than one location or area of work
•    Extent and relevance of experience in Humanitarian Fleet Management and detailed knowledge of industry standards, best practice, preparedness and cost effectiveness
•    Extent and relevance of experience in data analysis, project management

 

Selection Criteria 

•    Length and extent of experience in the area of fleet, transport or logistics management, particularly in a humanitarian context
•    Experience in project planning, management and coordination skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities
•    Ability to work independently and build relationships with a wide range of stakeholders, both internally and externally
•    Ability to find innovative solutions
•    Verbal and written communication skills, including speaking, networking, presenting and writing
 Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

 

ADDITIONAL INFORMATION

  • FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)
  • Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
  • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/ 
  • For more information, visit the FAO employment website
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

 

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
•  We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact: Careers@fao.org

FAO IS A NON-SMOKING ENVIRONMENT