|Posting Title:||INTERN – HUMAN RESOURCES, I (Temporary Job Opening)|
|Job Code Title:||INTERN – HUMAN RESOURCES|
|Department/Office:||Department of Management Strategy, Policy and Compliance Office of Human Resources|
|Duty Station:||NEW YORK|
|Posting Period:||23 November 2022 – 31 May 2023|
|Job Opening Number:||22-Human Resources-DMSPC OHR-195237-J-New York (A)|
Org. Setting and Reporting
The positions are in the Organizational Development Section. An initial internship contract will be for three months with an opportunity for an extension to a maximum of six months, depending on the needs of the department.¿
The internships are UNPAID and full-time. Interns normally work five days per week (35 hours) under the supervision of a Staff Development Officer, and typically work as a team of interns who support various projects throughout the Section and Division.
For this generic job opening, we hire on a rolling basis, and early application is advised.¿
Do you want to serve a bigger cause? Are you someone who thrives on diversity and working together with people from all over the world?¿¿
The Organizational Development Section within the Office of Human Resources (OHR), Department of Management Strategy, Policy and Compliance (DMSPC), of the United Nations in New York is seeking interns who are interested in joining a very dynamic and international office that is mandated to identify and respond to Organizational learning and development needs.¿¿
To address an ongoing need, we are seeking several interns specializing in a range of areas including Communications, Marketing, Visual Design, Data Visualization, Video Production, Instructional Design, Knowledge Management, Diversity and Inclusion, Human Resources, Finance and budgeting, and/or other fields such as Industrial/Organizational/Occupational Psychology.
Projects and programmes for which selected interns would support include:
(a) Global Orientation to the United Nations – a programme to ensure that all newcomers get the information and support they need, when they most need it.
(b) LIDERA – a community for staff to share knowledge, tips and best practices on leadership through discussions, events and other activities, in-person and online.
(c) United to Respect – a learning programme that aims to ensure a harmonious workplace that prevents and, if need be, responds well to prohibited conduct.
(d) Mobility – a new approach for encouraging staff to take on new roles laterally in a variety of functions, contexts and duty stations.
(e) Together Mentoring and Networking Programme- enables UN system staff to identify and contact colleagues they’d like to network with or be mentored by.
(f) UN Career Journey Podcast – in partnership with UNDP, and produced for UN staff, this includes stories and perspectives of UN colleagues across the globe, about their life and work experiences and how the UN makes a difference.
(g) UN Values and Behaviours to implement a culture change project across the UN Secretariat focused on Senior Leader engagement, communication and outreach, learning and development and reviews of processes and procedures.
(h) Learning Budget team support – assisting with financial updates and processes.
We are seeking to build a team of interns who each have skills and/or interests in supporting these and other projects in one or more of the following ways:
A. Provide administrative support¿
– Coordinate and assist with meetings (sending invites, taking notes, etc.)¿¿
– Manage correspondence with clients and stakeholders¿.
– Design and maintain spreadsheets
– Serve as “scrum leader” to implement agile project management
– Assist with recruitment (e.g. desk reviews of applications, interviews, etc.)
– Organize files and folders for efficient knowledge management
B. Conduct and present research and data¿
– Research, compile, draft and edit basic information.
– Help draft reports with quantitative or qualitative research and analysis.¿
– Plan, implement, and record results of focus groups or consultations.¿
– Plan and design forms and surveys for effective data collection.
– Design and develop effective sharing of data for specific audiences.
C. Contribute to communication and marketing campaigns for multilingual audiences
– Draft, edit and revise various written documents (FAQs, guidance, etc.)
– Write and edit articles in English for UN Intranet (internal audience)
– Coordinate with a graphic designer to develop and design infographics
– Write and edit scripts for videos, webinars and learning experiences
– Write and edit content and “alt text” for websites and online learning ‘
– Help to plan communication guidance, strategies and campaigns
– Translate English texts or work with texts drafted in another UN language: French, Arabic, Chinese, Russian or
D. Design and develop visuals, videos, and online learning experiences
– Design graphics aligned with branding (e.g. icons, bullets, user interface)
– Apply branding to design documents (e.g. PPTs, forms, info briefs, reports)
– Integrate best practices for disability inclusion and accessibility.
– Help develop and design infographics
– Plan, produce and edit short videos for learning activities and marketing
– Help design and develop interactive learning activities and quizzes
– Create other marketing and promotional products
E. Support community or social media management, and implementing events
– Plan, write and respond to posts to encourage online engagement
– Contribute to strategic planning for online community engagement, communication campaigns, and impactful
– Help plan and implement webinars, round tables, online discussions, book clubs, and other special events.
Take on other projects and tasks as assigned¿
As part of this work, you will be asked to use various software and tools, learning how to use them, if necessary. ¿
On completion of the internship, the candidate will have gained:¿
– An excellent understanding of the UN Secretariat, its structure and work;¿
– Knowledge of the challenges of communications and/or organizational learning in a multicultural environment within
an inter-governmental context;
– Writing and/or designing graphics for public information and communications in an international context;¿
– Extensive exposure to managers and other personnel of the UN Secretariat and throughout the UN System. ¿
Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
To qualify for an internship with the United Nations New York Headquarters Internship Programme, the following conditions must be met:
1) Applicants must:
(a) Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or;
(b) Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s level or equivalent).
2) Be computer literate in standard software applications including MS Suite (Word, Excel);
3) Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
4) Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
5) Be familiar and interested in international relations and equal representation of women and gender mainstreaming. ¿
No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
Experience with Office 365 applications and features is desirable.
Experience in the use of data visualization tools (e.g Power BI) is desirable.
Experience designing or developing interactive content for webinars, social media, or online courses is desirable.
Experience with video and audio editing or graphic design is desirable.
English and French are the working languages of the United Nations Secretariat. For the internship, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.
Potential candidates will be contacted by the hiring manager directly for further consideration.
Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. For internships in the United States of America, interns who are not United States citizens, permanent residents or not currently in the United States on a non-immigrant visa status will be required to obtain a G-4 visa. If already in the United States of America on another non-immigrant visa status other than G-4, interns will be responsible for ensuring that they have a valid visa, and if required, employment authorization, allowing them to undertake the internship.
In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.
Applicants who are children or siblings of a staff member shall not be eligible to apply for an internship at the United Nations. Applicants who are otherwise related to a staff member may be engaged as interns, provided that they are not assigned to the same work unit as such staff member nor placed under the direct or indirect supervision of such staff member.
Interns may not apply for or be appointed to any position in the Professional or above categories and for positions at the FS-6 and FS-7 levels in the Field Service category during the period of their internship and for the six months immediately following the expiration date thereof.
A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include:
• Degree Programme (What are you currently studying?);
• Graduation Date (When will you graduate or when did you graduate?);
• List IT skills: programs and software you are proficient in or familiar with;
• List your top three areas of interest – from among the 5 listed above (A-E);
• Explain why you are the best candidate for this specific internship;
• Explain your interest in the United Nations Internship Programme;
• Explain your interest in the work of the United Nations and personal commitment to the ideals of the Charter; and
• Explain how you have demonstrated an ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
• Your availability, as we recruit for internships on a rolling basis
In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.
Due to the high volume of applications received, ONLY successful candidates will be contacted.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.