Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women’s goal in Timor-Leste is to promote the women’s human rights and gender equality as the country works towards sustaining and furthering achievements in stability and development. In this regard, its country programming is connected to its five corporate priority areas: increasing women’s leadership and participation; ending violence against women; engaging women in all aspects of peace and security processes; enhancing women’s economic empowerment; and making gender equality central to national development planning and budgeting. UN Women also coordinates and promotes the UN system’s joint work in advancing gender equality.

UN Women is seeking an International Consultant to design and layout for advocacy, training, and communication materials

Duties and Responsibilities

1. Objectives of the assignment

The key objective of the assignment is to support UN Women in Timor-Leste to design and layout for advocacy, training, and communication materials.

1. Scope of work and tasks

Under the overall guidance of the UN Women Head of Office and direct supervision of the Communication Officer, the Consultant will work closely with UN Women Timor-Leste’s communication officer and programme staffs in designing and layout of advocacy, training and communication material and will perform the following tasks:

• Conceptualize, design, and lay-out of high quality innovative, creative and attention-grabbing materials (print and online), for web-based communications as infographic, UN Women in house fractographic, illustrations, web-based campaigns, and advocacy; promotion and training purposes as assigned by Programme Managers and Communication Officer;
• Develop short factsheets based on UN Women reports.
• Follow UN Women Branding Guidelines and identity standards
• Modify, revise and edit materials as required, in consultation with Programme Managers and Communication officers.
• Provide guidance to UN Women Timor-Leste on printing requirements and quality assurance.

1. Principles

• The advocacy messages should be positive and empowering and reflect the diversity of Timor-Leste in terms of age, gender, disability, sexual orientation…
• Materials designer in such way that they can be updated and adjusted for future use (all colours, pantones, fonts, inserted bitmaps or any other used resource should be included in the design package; fonts should not be converted to outlines in order to follow further edits and adaptations in the future).
• Provide raw files (InDesign) upon request from UN Women.
• Ensuring the design of the materials is consistent with UN Women communication guidelines.
• UN Women has non-exclusive world rights in perpetuity of all designed submissions and products.

1. Duration of the assignment

The total duration of the contract assignment will be from 27 March 2023 to 26 March 2025 for a maximum of 2 years working days.

1. Schedule of Payment

Payment in full upon final submission and satisfactory outputs/products in accordance with specified requirements.

All the deliverables, including events materials, notes and reports should be submitted in written in English language.

Upon receipt of the deliverables and prior to the payment of the instalment, the deliverables-related reports and documents will be reviewed and approved by UN Women. The period of the review is one week after receipt.

1. Inputs

• The consultant is expected to use her/his own computer

UN Women team will support resource materials, and reference documents as relevant

Competencies

Competencies

Core Values:

• Respect for Diversity
• Awareness and Sensitivity Regarding Gender Issues
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement

Leading by Example Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies:

• Strong commitment to gender equality and the empowerment of women, with demonstrated experience of researching or working on gender issues;
• Strong research and writing skills, with strong analytical skills and creative thinking;
• Ability to think and work logically and work precisely with attention to detail;
• Initiative, sound judgment and demonstrated ability to work harmoniously with staff members of different national and cultural backgrounds;
• Previous experience (also volunteer experience) from the non-profit sector is an advantage.
• Ability to multi-task and address competing priorities
• Ability to produce quality deliverables in a timely manner
• Strong computer skills, including Word, Excel, and Power Point

Required Skills and Experience

1. Performance evaluation:

Consultant’s performance will be evaluated based on: timeliness, responsibility, initiative, communication, accuracy, and quality of the products delivered.

1. Required experience and qualifications

The Consultant should fulfil the following requirements:

1. Education

• Secondary education, specific diplomas or technical studies in design or layout an advantage;

1. Experience:

• At least 5 years of experience in design or layout;
• Very good creative skills and advanced command over a full range of graphic design software, including Adobe Suite/CC such as illustrator, InDesign, Photoshop.
• Solid understanding of printing and production matters and knowledge of different formats for printing;
• Excellent verbal and written English communication skills
• Ability to work quickly and responsively and demonstrate initiative

1. Language and other skills:

• Proficiency in oral and written in English.
• Computer literacy and ability to effectively use office technology equipment, Internet and email.

1. Submission of package

1. Cover letter;
2. Sample design materials;
3. CV, including contact information for 3 references;
4. Financial proposal. The financial proposal shall specify a daily rate (inclusive of any costs as communication, administrative costs…).

All applications must include (as an attachment) the CV and the financial proposal. Shortlisted applicants will be requested to send further documentation proving their experience. Applications without financial proposal will be treated as incomplete and will not be considered for further processing.

Please note that only short-listed candidates will be contacted.

Selected candidates will need to submit prior to commencement of work:

1. Copy of the latest academic certificate
2. UN Women P-11 form, available from http://www.unwomen.org/en/about-us/employment
3. A statement from a medical doctor of ‘good health’

1. Evaluation

Applications will be evaluated based on the Cumulative analysis.

• Technical Qualification (100 points) weight; [70%]
• Financial Proposal (100 points) weight; [30%]

A two-stage procedure is utilised in evaluating the proposals, with evaluation of the technical proposal being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.

Technical qualification evaluation criteria:

The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria:

Only the candidates who fit the minimum requirements will be longlisted, and may be requested further documentation. Candidates with a minimum of 70% of total points will be considered as technically-qualified candidates.

Financial/Price Proposal evaluation:

• Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
• The total number of points allocated for the price component is 100.
• The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technical qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.