Organizational Setting

This position is based in Quetta, Pakistan. The main aim of FAO country offices, which are headed by an FAO Representative, i s to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural , fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

This position is at SB3 SC6 level.

Reporting Lines

Under the overall guidance of the FAO Representative in Pakistan, close collaboration with Assistant FAO Representative (Administration) as well as Provincial International Project Coordinator and Direct Supervision of International logistics expert, the incumbent will carry out the following tasks.

Technical Focus

Logistic: Planning, execution, and control of the procured supplies, movement, distribution and stationing of personnel, material, and other resources to achieve the objectives of a campaign, plan, project and or strategy.

Tasks and responsibilities

•    Supervise and manage logistics operations for the reception and distribution of Agricultural inputs and assets procured, including arrangement of efficient and cost effective transportation to the end user based upon agreed distribution plan through coordination and collaboration with Logistics team lead and the Program responsible.
•    Ensure comprehensive logistics & supply chain, documents and reports are properly collected and filed for future reference and continuously updating supply movement in each location and produce stock reports, distribution reports and physical Inventory reports produced on weekly and or monthly basis.
•    Manage other logistics team personnel and taking responsibility for the performance of the team at the field offices.
•    Responsible for the supervision, monitoring, and detailed recording of all warehouse and stock movement activities consistent with FAO procedures requiring complete accuracy and timely delivery;
•    Ensure proper warehouse management that includes storage capacities, conditions and the actual storage of stock.
•    Responsible for stock management and control of all FAO procured supplies in a specialized storage conditions (temperature controlled) i.e. Cold chain storage and cold chain logistics for animal vaccines   in line with FAO guiding principles and procedures;
•    Responsible for developing dispatch plans for distribution of inputs to the set distribution points based on the approved distribution plan.
•    Take the lead on the review and updating the standard operation procedures (SOP) that guide on the process at different levels of Logistics and supply chain.
•    Work closely with program and administrative staff to ensure comprehensive planning, reporting and providing support/assistance to all FAO Pakistan projects activities.
•    Take on other ad hoc logistic & administrative tasks as assigned by the supervisor and perform any other duty as and when required.

Minimum Requirements

•    Advance University Degree from a recognized academic institution in one or more of the following areas is preferred: Logistics & Supply Chain Management, Transport & Distribution Management, Business Administration Management, International Development or areas directly related to logistics operations or FAO programme areas;
•    Five years field experience of working in Logistics and supply Chain Management settings
•    Working knowledge (level C) of English
•    National of Pakistan

FAO Core Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships

Technical/Functional Skills

•    Knowledge of United Nations and International Organizations’ administrative policies and procedures.
•    Good knowledge of Logistics & Supply Chain Management (Procurement, Stock Management, Assets inventory management, fleet management, transportation and Dispatch planning for Distributions).
•    Good knowledge of communication and documentation standards (reporting)
•    Strong research skills, ability to conduct benchmarking analysis in support of vendor identification, selection and performance management.
•    Ability to display initiative and take responsibility for achieving agreed outputs within set deadlines and closely follow-up until successful outputs achieved.
•    Ability to continue to seek new, innovative and improved methods and systems for accomplishing the work assigned.
•    Ability to identify and recommend remedial measures to address problems in systems design or implementation

Selection Criteria 

Candidates will be assessed against the requirements listed above.
 

ADDITIONAL INFORMATION