|UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Reporting to Monitoring & Reporting Specialist, the Programme Associate works with and provides support to the members of the Programme Team at R/M/COs in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to programme implementation including providing necessary programmatic, operational, administrative, and monitoring and reporting support to RO/MCO/CO. The Programme Associate works in close collaboration with the operations, programme, and projects’ staff in the RO, MCO, COs and UN Women HQs as required.
|1. Provide effective Support to Programme and Project Formulation and Implementation:
- Support to M/COs in programme/project design and management, inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
- Support R/M/COs in ensuring UNW policies and procedures are adhered to for efficient programme/project implementation and progress;
- Follow-up with R/M/COs in implementation of audit recommendations specific to Projects/Programmes;
- Programmatic risks management and mitigation support to R/M/COs in a progressive and inclusive manner (partners);
- Advise M/COs on effective Implementing Partner (IP) engagement modalities based on risk-assessment results;
- Facilitate/support to R/M/COs on the operational closure of programmes/projects based on SOPs;
- Assist in organizing meetings, workshops etc., drafting minutes including internal and external correspondence;
- Ensure compliance and provide oversight of Cost Sharing Agreements and MOUs in ESAR in line with corporate requirements and strategic plans liaising with relevant HQ Units in collaboration with SPCU mainly through DAMs, PGAMs corporate systems.
2. Provide programme Operational Support:
- Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
- In collaboration with Finance Tracking programme/project implementation of RO and identify programmatic bottlenecks;
- Support Finance Unit in follow-up actions of R/M/COs aging advances, unapplied funds, and delayed donor tranche receipts as part of Project Monitoring;
- In collaboration with Operations Unit, support roll-out and application of corporate systems such as Partner Grants & Agreements Management System (PGAMS) and Project Gateway in ESAR;
- Provide logistical, administrative, and financial arrangements for organization for meetings, workshops, events, and missions including travel arrangements for the strategic support unit;
- Prepare information materials, presentations, briefing packages for meetings/workshops.
3. Provide support to programme monitoring and reporting:
- Tracking quarterly reporting (RMS) by RO and M/COs to ensure timeliness;
- Regularly check for donor reporting timelines and sending early reminders to the responsible persons in RO and M/COs;
- Review R/M/COs reporting for quality assurance;
- Provide technical review to R/M/CO AWPs during the development/planning process;
- Participate in verification monitoring and prepare observations/findings reports;
- Track implementation of recommendations from verification monitoring findings;
- Verification of CO reports/data;
- Develop/review quarterly and annual reports for R/M/COs.
4. Provide administrative support to Deputy Regional Director:
- Manage the UN Women Deputy Regional Director’s calendars, and schedule of appointments and meetings;
- Support the DRD’s electronic office system and ensured safekeeping of confidential materials;
- Act as a conduit between DRD and staff in approval of documents, scheduling of meeting;
- Follow up with the Deputy Regional Director on deadlines and commitments;
- Facilitate flow of information and communication between the UN Women Deputy Regional Director’s Office and other units within ESAR.
5. Facilitation of knowledge building and knowledge sharing:
- Support synthesis of lessons learnt and best practices related to programme management and finance;
- Coordinate the organization of training for the office staff and partners on programme and operations related issues.
Key Performance Indicators:
- Timely and accurate support to events, workshops, and missions;
- Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
- Timely recording of overall programme unit finances;
- Timely and accurate tracking of data for CO/MCO/RO management and donor purposes;
- Quality maintenance of internal systems;
- Quality background and presentation materials.
- Respect for Diversity;
- Awareness and Sensitivity Regarding Gender Issues;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example;
Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf
- Strong knowledge of programme management;
- Ability to create, edit, synthesize and present information in clear and presentable formats;
- Ability to administer and execute administrative processes and transactions;
- Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
- Ability to manage data, documents, correspondence and reports information and workflow;
- Excellent financial and budgeting skills;
- Excellent IT skills.
|Education and certification:
- Completion of secondary education required;
- Bachelor’s degree in Business or Public Administration is an asset.
- At least 7 years of progressively responsible experience in administration or programme management/support;
- Experience in working in a computer environment using multiple office software packages;
- Experience in the use of Quantum is an asset;
- Experience in supporting a team.
- Fluency in English is required;
- Working knowledge in another official UN language is an asset.
All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/2022-07/UN-Women-P11-Personal-History-Form-en.doc
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, colour, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)