Programme & Budget Associate, Strategic Resource Planning Branch, Division for Management Services, New York, G-7

  • Salary:
    negotiable
  • Job type:
    Full-Time
  • Posted:
    2 weeks ago
  • Category:
    Finance
  • Deadline:
    November 27, 2022

JOB DESCRIPTION

  • Level: G-7
  • Contract Type: Fixed Term Appointment
  • Closing date: 27 Nov 2022 05:00 PM (America/New_York)
  • Duty station: New York

Job Description

SPECIAL NOTE:

Applicants applying for UNFPA General Service posts located in New York  must have a valid G-4 visa or U.S. Permanent Residency or U.S. Citizenship at the time of their application. Additionally, applicants must have passed the UN Clerical Test (GGST/ASAT) in order to be eligible to be appointed to this position. 

* No expectancy of renewal in accordance with UN Staff Regulations 4.5

Organizational Setting

The Position:
The Programme and Budget Associate serves in the Division for Management Services, Strategic
Resource Planning Branch (SRPB). The incumbent reports to the Programme Resource Planning
Specialist. The Branch ensures transparent, holistic, and efficient planning of UNFPA’s financial
resources to support the achievement of the strategic plan. By taking a comprehensive perspective on
the organization’s resources, comprising both core and non-core funding, SRPB helps both maximize
impact and safeguard the financial sustainability of the organization. The Branch plays a key role in the
integrated planning, distribution and management of financial resources for both programme and
management activities and the monitoring of budget utilization.

How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is
safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the
relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end
preventable maternal deaths; end unmet need for family planning; and end gender-based violence and
harmful practices. These results capture our strategic commitments on accelerating progress towards
realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon
UN Member States, organizations and individuals to “build forward better”, while addressing the negative
impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and
reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody
these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we
need staff who are transparent, exceptional in how they manage the resources entrusted to them and
who commit to deliver excellence in programme results.

Job Purpose:
The incumbent helps ensure integrated, efficient and effective resource planning at UNFPA, supporting
the work of the Branch along through the following areas of activities:
1. Budget planning and formulation and integrated funds allocation
2. Integrated resource management, monitoring and oversight
3. Capacity building, training, advisory services and technical guidance
4. Policies and tools for resource planning and management
5. Support decision-making and UNFPA strategic priorities
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Duties and Responsibilities

You would be responsible for:
1. Budget planning and formulation and integrated funds allocation
 Support work related to the preparation and formulation of the Integrated Budget and its reviews
and revisions for Headquarters, Regional Offices and Country Offices, aligned with the priorities
of the UNFPA Strategic Plan;
 Contribute to the analysis and review of individual office budget submissions for the Integrated
Budget, to the Integrated Budget proposal and to supporting analysis for ACABQ, Executive
Board and UNFPA senior management.
 Support the fund allocation process for non-core funds, assist fund managers on resource
planning matters, and support the work of the steering committees of respective funds as
needed
 Support to review of office’s requests with budgetary consequences (including office
restructuring proposals) and provide feedback
2. Integrated resource management, monitoring and oversight
 Receive, analyze, and respond to inquiries from UNFPA business units concerning resource
planning and budgeting
 Serve as first point of contact in the General Service Desk on assigned service lines
 Participate in team-wide problem-solving for inquiries
 Use analytical tools to monitor expenditures and budget implementation
 Support regular reporting including financial performance management reporting, interim donor
reporting where appropriate, facilitate approval of workplans and monitoring from budget
perspective
3. Capacity building, training, advisory services and technical guidance
 Support the branch’s efforts to build capacity for resource planning and budgeting in all offices
using all tools available (trainings, on-line tools, facilitated platforms etc.);
 Support the review of funding proposals and workplans (from resource planning perspective) for
consistency and compliance with relevant policy, and provide constructive feedback
 Support field offices in matters of programme budgeting and policies and procedures for
resource planning, using policy and costing tools as appropriate

4. Policies and tools for resource planning and management
 Support field offices in matters of programme budgeting and policies and procedures for
resource planning, using policy and costing tools as appropriate
 Implement resource planning and budgeting decisions at the operational level using Enterprise
Resource Planning (ERP) and other software as needed
5. Support decision-making and UNFPA strategic priorities
 Participate in internal meetings and workstreams involving resource planning aspects
 Perform any other duties as assigned by the Branch Chief and the Director of the Division for
Management Services to support their work as they may deem necessary;

Work Relations
Internal: all country, regional and sub-regional offices, all HQ departments, including Directors and Heads
of Branches, fund managers, Executive Committee members, DMS Directorate and Branches, Executive
Director, Deputy Executive Directors
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Required Skills and Experience

Education:
Completion of secondary education with supplemental training in business, financial management or
accounting.
Proficiency in the use of Excel, Word processing and computer applications.
Knowledge and Experience:
7 years of professional experience in resource planning, funds management, budgeting, finance, or
similar.

Other Desirable Skills:
Excellent written and spoken communication skills in English.
Knowledge of ERP systems, in particular budgeting systems.
Excellent computer and office software skills including in Microsoft applications, e.g. Word, Excel, Access
and PowerPoint, are necessary.

Languages:
Fluency in English is required; working knowledge of other UN official languages, especially French or
Spanish is an asset.
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Required Competencies

Values:
• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing diversity in all its forms
• Embracing change
Core Competencies:
• Achieving Results
• Being Accountable
• Developing and Applying Professional Expertise/Business Acumen

• Thinking analytically and Strategically
• Working in Teams/Managing Ourselves and our Relationships
• Communicating for Impact

Functional Competencies:
• Managing the organization’s financial resources

UNFPA work environment

UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.
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Disclaimer

WARNING TO APPLICANTS: UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

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HOW TO APPLY:

UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy.

Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status