|Posting Title:||PROGRAMME MANAGEMENT OFFICER, P4|
|Job Code Title:||PROGRAMME MANAGEMENT OFFICER|
|Department/Office:||United Nations Environment Programme|
|Posting Period:||21 November 2022 – 04 January 2023|
|Job Opening Number:||22-Programme Management-UNEP-193181-R-Nairobi (X)|
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment.
The overall objective of UNEP’s Economy Division is to encourage decision makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities.
This post is in UNEP’s Economy Division, Energy and Climate Branch, Global Environment Facility (GEF) Climate Mitigation Unit at the Nairobi duty station. Under the overall supervision of the Chief of Energy & Climate Branch and the direct supervision of the Senior Programme Officer, the incumbent will be responsible for the following duties:
A. Supervision of Project Implementation of the Enabling Activity Portfolio of Projects:
1. Prepares project supervision plans under his/her portfolio for their entire duration and applies adaptive management principles to the supervision of the projects.
2. Organizes and manages the project inception meeting.
3. Provides oversight to project execution and prepares reports in accordance with UNEP and GEF criteria, rules and regulations.
4. Participates or delegates participation when needed, in relevant Project Steering Committees and ensures that Project Steering Committee fulfills its function.
5. Regularly monitors project progress and performance and rates progress towards meeting project objectives, project execution progress, quality of project monitoring and evaluation, and risk.
6. Monitors reporting by project executing partners.
7. Promptly informs management of any significant risks or project problems and takes action and follows up on decisions made.
8. Prepares reports in accordance with GEFand UNEP requirements.
9. Maintains adequate project-related documentation.
10. Applies adaptive management principles to the supervision of the project.
11. Assists with the preparation of project revisions.
12. Reviews project outputs, provides technical input and ensures quality standards are met.
13. Manages any mandatory project(s) reviews.
14. Supports the project terminal evaluation when relevant or project final reports.
15. Takes responsibility to ensure that project is financially closed in a prompt manner after completion of project activities.
16. Supervises and mentors junior professionals, consultants and general service staff.
B. Enabling Activity Project Identification and Development:
1. Liaises with internal and external partners to identify relevant and eligible project concepts.
2. Discusses and clears such concepts with the Senior Programme Officer.
3. Consults with UNEP’s Divisions and regional offices as necessary.
4. Advises project proponents on how to revise concepts to respond to issues raised by the peer reviewer and other reviews.
5. Monitors GEF project milestones to avoid delays and potential project cancellation.
6. Addresses GEF Secretariat and Scientific and Technical Advisory Panel (STAP) reviews and ensures that Project Review Committee recommendations are considered in further project development by the executing agency.
7. Works with the Fund Management Officer to internalize the Project Preparation Grant upon approval.
8. Supervises Project Preparation Grant execution in accordance with UNEP and GEF policies and procedures.
9. Supports Project Preparation Grant execution in accordance with UNEP and GEF policies and procedures.
10. Verifies that the project proposals meet GEF quality-at-entry standards before submission to Senior Programme Officer and GEF Coordination Office for Project Review Committee review.
11. Supports the executing partners in mobilizing Co-financing for the project.
12. Upon GEF Chief Executive Officer’s approval, works with the Fund Management Officer to internalize the project document.
C. Economy Division Knowledge Management and Data Management:
1. Identifies and codifies lessons emerging from project implementation.
2. Ensures accuracy and completeness of project data in the project information system and the risk management system for all projects under his/her supervision.
3. Contributes to project data reconciliation exercises within the Division and with the GEF Secretariat.
4. Identifies media and other outreach opportunities and materials and provides project information and materials.
5. Participates in events organized by GEF and UNEP to disseminate information on project results and lessons.
D. UNEP and Global Environment Facility (GEF) Corporate Tasks:
1. Contributes to the GEF Council document reviews as needed.
2. Provides input to UNEP and GEF policy and information documents as necessary.
3. Identifies opportunities to complement the UNEP Programme of Work with GEF-financed initiatives.
4. Represents Economy Division in UNEP and GEF–related meetings.
5. Participates in the UNEP Project Review Committees;
6. Provides regular substantive backstopping to UNEP senior colleagues and partners, including the regional and liaison offices;
7. Provides input to GEF corporate evaluations, country portfolio evaluations, thematic evaluations and impact evaluations and to the preparation of the Management Action Record.
8. Maintains the enabling portfolio of projects and risk management records and contributing to UNEP and GEF information and knowledge management.
9. Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
PROFESSIONALISM: Knowledge and understanding of concepts, templates, processes and approaches relevant to the Global Environment Facility projects on climate change mitigation reporting to the United National Framework Convention on Climate Change. Knowledge and understanding of all cycles of project management. Ability to source, design and develop large climate change mitigation convention reporting projects. Ability to work with Small Island Developing States (SIDS) and (Least Developed Countries) LDCs in developing climate change mitigation convention reporting projects. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments, adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
An advanced university degree (Master’s degree or equivalent) in Engineering, Environment, Economics, Energy, Climate Change, or related field is required.
A first-level university degree in the relevant field in combination with two (2) additional years of qualifying experience maybe be accepted in lieu of the advanced university degree.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
At least seven (7) years of relevant experience in the area of climate change mitigation reporting to the United National Framework Convention on Climate Change (National Communications and Biennial Update Reports) is required.
International experience in developing and implementing Global Environment Facility climate change mitigation (non-land use) projects is required.
Hands-on experience in dealing with a wide range of Government institutions in Least Developed Countries LDCs) and Small Islands Developing States (SIDS) is required.
Experience in managing a large global portfolio of climate change projects is desirable.
Experience in managing climate change projects and consulting teams in multiple locations is desirable.
Working knowledge of the United Nations or similar international organization is desirable.
Two (2) years or more of experience in data analytics or related area is desirable
English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Knowledge of an additional UN language is an asset.
NOTE: ”Fluency” equals a rating of ”fluent” in all four areas (read, write, speak, understand) and ”Knowledge of” equals a rating of ”confident” in two of the four areas.
Evaluation of qualified candidates for this position may include a substantive assessment, such as a written test, which will be followed by a competency-based interview by phone or teleconference.
Appointment against this position is for an initial period of one year and may be subject to extension.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
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United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
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