|Posting Title:||PROGRAMME MANAGEMENT OFFICER, P3 (Temporary Job Opening)|
|Job Code Title:||PROGRAMME MANAGEMENT OFFICER|
|Department/Office:||United Nations Human Settlements Programme|
|Posting Period:||23 November 2022 – 06 December 2022|
|Job Opening Number:||22-Programme Management-UN-HABITAT-195820-J-Nairobi (E)|
Org. Setting and Reporting
The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. This post is located in the External Relations, Strategy, Knowledge Innovation Division (ERSKID) of UN-Habitat.
The Division for External Relations, Strategy, Knowledge and Innovation (ERSKID) is responsible for strategic planning, programmatic direction and operationalization of UN-Habitat’s focal point role for the New Urban Agenda, and 2030 Agenda for Sustainable Development in the UN system and for coordination of Emergency Programmes. ERSKID is organized into three Branches, the Strategic Planning and Monitoring Branch, Knowledge and Innovation Branch and the External Relations and Partnerships Branch. The External Relations and Partnerships Branch is charged with promoting strategic alliances to support achievement of the goals of adequate shelter for all, and sustainable urbanization and human settlements development. The Knowledge and Innovation Branch is responsible to lead the development of policies and procedures on results-based management and coordinates the preparation of the strategic plan, programme and budget plans and monitors and reports on global agendas and policy implementation; it leads and facilitates an enabling environment for use and deployment of innovation and data. The Strategic Planning and Monitoring Branch ensures Urban Agenda Platform is used as a vehicle for monitoring and encouraging action on implementing the NUA.
Under the direct supervision of the Director, ERSKID and overall supervision of the Director, Management, Advisory and Compliance Service (MACS) of UN-Habitat, the incumbent will perform a broad range of financial and administrative support tasks associated primarily with project/programme activities. Specifically, the incumbent will perform the following duties:
1) Programme Implementation Functions:
a) Assist the Programme Managers and coordinate the preparation, appraisal, approval and revision of project proposals and documents, drafting of institutional contracts and agreements;
b) Prepare project budgets, review and analyse the cost estimates and budget proposals;
c) Participate in the formulation of policies, guidelines and operating procedures for efficient and effective delivery of project/programme management services;
d) Maintain liaison and coordination with donor representatives, project/programme staff and other partners on financial and administrative matters related to project/programme initiation and implementation;
e) Ensure consistency and compliance with UN-Habitat’s policies, agreements, directives, guidelines, rules and regulations in the implementation of projects/programmes and initiate appropriate remedial actions.
2) Financial Management and Budgeting Functions:
a) Act as the focal point for financial and administrative matters in the respective Division’s work programme and budget and provide advice on financial and administrative matters;
b) Act as Certifying Officer within delegated authority for the Division’s projects/programmes and ensure effective and efficient utilization of project resources, ensuring compliance with UN rules;
c) Monitor the Division’s programme/project budgets, including but not limited to the annual/biennial budget, allocations and allotment advice; prepare mandatory and other budget revisions to meet changing needs and other requirements; and prepare financial progress reports as required.
3) Management/Administrative Support Functions:
a) Provide inputs in setting up proper administrative procedures and systems;
b) Facilitate recruitment actions by preparing and/or reviewing job descriptions and terms of references for staff and consultants;
c) Facilitate the contracting and procurement actions including appraisal of bids, issuance of contracts and certification of payments of the programmes/projects;
d) Prepare regular and ad hoc reports, financial reports, vacancy lists and recruitment/staffing status and any other reports related to the programmes of the Branch.
4) Monitoring and Reporting Functions:
a) Manage information on the status of programme related contributions, ensuring counterpart contribution resources are made available, utilized and reported in accordance with underlying agreements;
b) Coordinate actions required for closure of completed projects, including required reports, evaluation, final accounts and disposal of project equipment;
c) Respond to audit queries as required.
Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to develop sources for data collection.. Ability to produce reports and papers on technical issues. Ability to apply UN rules, regulations, policies and guidelines in work situations.
Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING AND ORGANIZING:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Advanced university degree (Master’s degree or equivalent) in Business and/or Public Administration and Management or a first level university degree with relevant combination of academic and professional qualifications may be accepted in lieu of the advanced university degree. CPA/ACCA or equivalent qualifications would be an asset.
A minimum of five years of progressive experience in project or programme management, administration, financial management or related area including at least two in an international organization is required
Experience in project or programme management, design, development, deployment and ongoing delivery of projects involving strategic planning is desirable.
Work experience of working in an international setting is desirable.
Work experience in Enterprise Resource Management, e.g. Umoja is required
ACCA or CPA certificates is desirable
Experience in budget planning, project implementation and reporting to Donor is desirable
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of other UN official language(s) would be an asset.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Appointment against this post is for an initial period of 364 days and may be subject to extension. Staff members are subject to the authority of the Secretary General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations.
Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse
and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.
Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.