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UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
This project will seek to strengthen the institutional capacity of Women-Focused CSO’s to coordinate their effort in sustaining peace and enhance the safety and security of women and girls in Sierra Leone. This will be done by facilitating the establishment of a coalition of Women-Focused CSOs and networks to make them work together as a collective force to prevent conflict, carry out mitigation efforts as well as promote equal participation of women before, during and after the elections. The project will adopt a twin track approach to enable it to achieve its goal by strengthening the coalition on one hand and supporting to lead and drive the expected change on the other hand. It will bring together core CSOs/Women-Focused organizations with requisite skills and experiences already working on peacebuilding and governance to form a strong coalition with a shared vision for sustainable peace and inclusion in 2023 general elections. It will support them to set up a secretariat and ensure they have necessary technical and institutional capacity to function and deliver as one coordinated entity. In addition, the project will be supporting women CSOs coalition (once established) to serve as a vehicle for joint planning, implementation, monitoring and reporting on a robust, aligned with the UN Security Council Resolution 1325 and 1820. It will promote division of labor and specialization within the coalition to ensure that members competitive advantages are recognized and utilized/maximized for the purpose of achieving an effective, efficient, and coherent outcomes and impact. This collaboration will enhance advocacy, influence policy and mobilize voices and pooling of funds for the prevention of conflict and improve women participation in politics. It will discourage working in silos as bridges will be created between national and sub-national CSOs and groups to ensure mentorship and coaching for cross learning among CSOs and inter-generational exchanges between the older and younger generation. Tailor-made capacity buildings will be conducted on relevant themes including fundraising and 1325 and its provision for the group to enhance their advocacy to relevant state and non-state actors such as the police and the judiciary. The project will document and share lessons learned to contribute to the national, regional and global body of knowledge and possible replication. Forge partnerships, with relevant government and non-governmental organizations/partners ranging 3 from policy makers, the executive, the security sectors, formal and informal institutions including traditional, religious as well as men, youth organizations and marginalized groups.
The incumbent will promote UNDP’s mandate as a gender-responsive organization with zero tolerance to discriminatory and abusive behavior, including sexual harassment, sexual exploitation and abuse.
Under the overall guidance of the UNDP Deputy Resident Representative and the Team Leader of Governance and through the direct supervision of the Gender Analyst, the Project Analyst will be tasked to deliver distinct outputs of the project, to ensure quality implementation–from activity design, budgeting, monitoring, and organizing events. This position will work with admin Logistics Assistant in the WPS project.
Scope of Work
Under the supervision of the Project Manager, the core functions of the Project Analyst will include the following:
Ensures administration and implementation of Project activities:
- Work with the Project Team in the identification, preparation, implementation, review and adjustments in the overall project implementation strategies, Annual Work and Financial Plans, Monitoring and Evaluation Plans, and Communications Plans;
- Participates in the analysis and summarization of proposals on the assigned thematic areas;
- Presentation of information / reports for identification of areas for support and interventions;
- Supports the implementation of the CO partnerships and resource mobilization strategies, and in the preparation of various reports.
Provides support and contributes to the efficient management of the Project:
- Presentation of thoroughly researched information for formulation of country programme;
- Preparation of project document drafts, work plans, budgets, low-value agreements, proposals on implementing arrangements;
- Initiation of a project, contribute to presentation of the project to the PAC, entering project into UN ALL, or Quantum;
- Finalization of contribution agreements, preparation of required budget revisions, and closure of projects through review; Participation in Local Project Appraisal Committee (LCAP) and Contracts, Assets and Procurement Committee (CAP);
- Analyses and submits procurement processes to CAP; Provision of guidance to executing agencies on routine implementation of projects, tracking use of financial resources;
- Follow-up on performance indicators / success criteria, targets and milestones,
- Preparation of reports; Contribution to operational and substantive analysis of project financial resources, identification of operational and financial problems and development of solutions.
Manages the provision of administrative support to the project:
- Guidance in the elaboration of proper control of the supporting documents for payments, review of financial reports;
- Guidance in the maintenance of the internal expenditures control system, which ensures that vouchers processed are matched and completed;
- Transactions are correctly recorded and posted in ATLAS, UNALL or Quantum;
- Timely monitoring and execution of corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions and unapproved vouchers.
Contributes to the creation of strategic partnerships and implementation of resource mobilization:
- Assist the Project Manager in Managing Partnerships toward the effective, efficient and timely implementation of project activities;
- Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts;
- Tracking and reporting on mobilized resources;
- Liaison with donor and partner counterparts on the implementation of common initiatives and projects.
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results
- Organization and facilitation of trainings for the programme / project personnel;
- Synthesis of Lessons Learnt and Best Practices from the Project’s implementation;
- Sound contributions to knowledge networks and communities of practice.
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Cross-Functional & Technical competencies
- Partnership Management:
- Knowledge and understanding of Canada strategies, approached, processes and systems.
- Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.
- Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication.
- Ability to tailor messages and choose communication methods depending on the audience.
- Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Business Direction & Strategy
- Negotiation and Influence
- Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win -win’ situations.
Administration & Operations
- Events management (including retreats, trainings, and meetings)
- Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
- Audit (General)
- Understands how regulations and professional standards in internal and external audit underpin audit work in the public services.
- Understands the key stages of audit work, including planning, documentation, testing and reporting.
- Ability to examine and verify accounts and records.
- Understands wider mechanisms for assurance and scrutiny.
- Understands the law and best practice relating to anti-bribery and corruption controls and the fraud risks faced by public bodies.
- Budget management
- Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
- Audit risk management
- Ability to address audit issues raised in the course of an audit and propose solutions in order to ensure a true and fair audit opinion is achieved.
- Master’s degree in Social Sciences, including International Development, Community Development, Project Management, Peace and Conflict Studies or other related field.
- Bachelor’s degree in relevant field with additional 2 years of qualifying experience will be given due consideration in lieu of a Master’s degree.
- A minimum of 2 years (Master’s degree) or 4 years (Bachelor’s degree) of relevant work experience in project management and coordination, preferably in Women Peace and Security Concerns.;
- Experience in providing advisory services to and advocating with senior public officials;
- Experience in project cycle management in the public or private sector or international organizations.
- Proven experience in effective partnership development with national counterparts, development partners and civil society is required;
- Familiarity with the Bangsamoro issues, the peace processes and the normalization process is required;
- Proficiency in standard software applications Word, Excel, PowerPoint, Outlook etc. is required.
- Relevant work experience in sustainable area development, community transition and peacebuilding at the level of communities is an advantage;
- Work experience in Women, Peace and Security, Normalization, and Preventing / Countering Violent Extremism will be preferred;
- Previous experience working in an International Organizations is an advantage;
- Demonstrated knowledge of Business Processes;
- Knowledge of civil society and/or youth sector in Sierra Leone will be an advantage;
- Experience in project management in an international organizational setting preferably in democratic governance, sustainable development, social cohesion, youth policy and economic recovery, women-focused projects will be considered as an advantage;
- Proven experience in working with the key stakeholders of the peace processes is an advantage.
- Excellent written and verbal English language skills.
- Fluency in any Sierra Leonean Languages.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
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